Procurement Specialist
Qatar Tourism Authority
مجموع سنوات الخبرة :20 years, 11 أشهر
Responsible for material planning and inventory control.
Assigning the Procurement Request to the buyers together with any appropriate comments or recommendations.
Preparation of procurement plans for the office and projects and their implementation monitoring as per The Government Procurement Regulatory policies.
Review the Procurement Request to ensure it is complete justified, acceptable and meets the requirements of Procurement Guidelines.
Assisting End-User Departments in defining the scope of works, communicate with them if any additional information or clarifications are required.
Drafting, reviewing all contracts and tender documents and coordinate with other Governmental department on tender releasing process.
Directing, monitoring and supervising the tender process.
Soliciting quotes and proposals from third party suppliers and selecting the best financial offer.
Participating in negotiations and performing commercial evaluations to all contracts
Supporting the Material Management department in all logistics activities including warehouse & inventory management, shipment coordination, Purchase booking, PO creation, delivery coordination, invoice generation, GRN and all related functions.
Sourcing, selecting and negotiating for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
Placing the purchase order with the selected supplier, progresses orders to ensure that delivery dates are kept, and keeps all records of purchase orders and transactions for future reference.
Leads the development of common supply chain processes, standards, guidelines and policy compliance requirements
Negotiates and communicates supply plan timelines to internal and external customers and partners
Provide leadership and guidance to the team members within the Strategic Procurement function.
Prepare and monitored of project procurement plans advancement.
Prepare and issued RFQs, ITBs and RFPs Draft, prepare of Purchase Orders and contracts.
Receiving and evaluated bids and/or proposals.
Ensure that the procurement logistical related services are conducted as per the Tajuj’s procurement manual.
Obtain required documents needed for timely customs clearance and tax exemption.
Preparation of procurement plans for the office and projects and their implementation monitoring.
Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
In consultation with user departments, Prepare bid documents for goods and services to be procured by way of tendering.
Preparation of Purchase orders and contracts in and outside Atlas.
Ensures organization of procurement-related logistical services focusing on achievement Organization of procurement processes, especially customs clearing.
Provision of procurement-related logistical services and tax exemptions and customs clearance processes.
Ensure that all procurement activities are correctly recorded.
Reviewed purchase requisitions for compliance with procedures, specifications, etc.
Identified local and international vendors from WFP’s approved vendor list and other sources which may be solicited by WFP to purchase required goods or services.
Drafted and dispatch quotation requests and tenders.
Participated in the evaluation of offers, bids tabulations and the selection of suitable suppliers.
Solicited and analyze quotations received and prepare Purchase Orders in WINGS and any other related work as required by the Procurement Specialist, in consultation with WFP officers, and with regard to items required by WFP.
Ensured that goods received are of appropriate quality, in good working order, and in the quantity and specifications set in the relevant Purchase Order or contract.
Follow up of purchase requests, handling the suppliers and vendors contact, inviting the bidders and issuing the purchase orders.
Buying a wide variety of goods and services focusing on procurement of construction materials and services.
Review, record and prioritize purchasing requests and obtain additional information/documentation as required and monitor status of existing requisitions.
Follow up of purchase requests, handling the suppliers and vendors contact, inviting the bidders and issuing the purchase orders.
Maintenance of petty cash balance, prepare cheques and transfers as requested by G.S Department, manage the staff accommodation as well as office needs.
Provide technical support in undertaking sourcing of goods and services by applying the cost-effectiveness principle.
Maintaining sufficient supplies of stationery and logistical support.
Ensured that Procurement negotiated prices are the best and continuously improve procurement services performance measures and ensure that GS staff does the same.
Ensured that all Asset and Fleet activities are correctly recorded.
Followed up of purchase requests and handling the suppliers and vendors contact.