Executive Secretary & Administrative Assistant | HR Officer
Bader Salih Alrajhi Investment Company
مجموع سنوات الخبرة :8 years, 9 أشهر
* Provide Administrative Support: Serve as the primary point of contact for internal and external stakeholders, including screening phone calls, managing emails, and handling correspondence. Schedule meetings, coordinate travel arrangements, and prepare necessary materials such as agendas, reports, and presentations.
* Calendar Management: Manage and maintain executive calendars, ensuring effective time management for meetings, appointments, and deadlines. Proactively anticipate scheduling conflicts and make necessary adjustments to resolve conflicts.
* Meeting Coordination: Prepare meeting agendas, attend meetings, and take accurate minutes. Follow up on action items, track progress, and ensure timely completion of tasks. Coordinate logistics for meetings, including venue booking, equipment setup, and catering arrangements.
* Document Preparation and Management: Draft, proofread, and edit documents, correspondence, and reports. Maintain electronic and physical filing systems, ensuring easy accessibility and confidentiality of sensitive information.
* Communication Liaison: Facilitate communication between executives and other departments, staff members, clients, and external partners. Act as a bridge for smooth information flow, relay messages, and respond to inquiries in a timely and professional manner.
* Project Support: Assist executives in organizing and managing special projects by conducting research, preparing project plans, monitoring progress, and providing status updates. Collaborate with cross-functional teams to ensure project objectives are met.
* Database and Records Management: Maintain accurate records, databases, and contact lists. Update and organize information regularly to ensure data integrity and accessibility.
* Confidentiality and Discretion: Handle confidential and sensitive information with utmost discretion. Maintain a high level of professionalism and integrity in handling executive matters.
* Maintain accurate and up-to-date employee records, ensuring compliance with legal requirements and privacy regulations.
* Prepare HR-related documents, such as employment contracts, offer letters, and termination letters.
* Prepare administering employee benefits programs and leave management.
* Preparing payroll and benefits statements and ensuring that all employees are get paid .
* Responsible for medical insurance.
* Dealing with human resources websites ( Qiwa, Muqeem, Mudad etc )
* Prepare and examine financial statements, including balance sheets, income statements, and cash flow statements.
* Ensure timely and accurate recording of financial transactions, including journal entries, general ledger maintenance, and accounts reconciliations.
* Assist in the month-end and year-end closing processes, ensuring all necessary adjustments and accruals are properly accounted for.
* Assist in budgeting and forecasting activities, providing insights and recommendations to improve financial performance.
* Monitor and reconcile bank statements, credit card statements, and other financial accounts.
* Assist in the preparation of tax returns, ensuring compliance with applicable regulations and deadlines.
* Collaborate with internal teams to resolve financial discrepancies and provide guidance on accounting matters.
* Maintain and update financial records and documentation, ensuring confidentiality and data integrity.
* Stay updated on changes in accounting standards and regulations, implementing necessary adjustments as required.