CEO Office Manager, Executive Assistant
Saudi Home Loans Company
مجموع سنوات الخبرة :14 years, 8 أشهر
Duties & Responsibilities
- Manage, Organize, coordinate and maintain calendar and Agenda of Senior Director including
appointments, meetings Internal & External Meeting.
- Provide confidential personal assistant role to the CEO to manage his workload, and assist him in his
tasks on hand, to develop, and review administration systems to achieve maximum efficiency
- To follow up on actions taken by the managers/Internal departments on decisions taken by the
Executives and all related works, Coordinates work with other executives and support staff to ensure a
high performance, customer service-oriented work environment.
- Responsible for organizing Managing Director travel and logistics including flights, visa requirements,
hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
- Drafting and writing high quality reports and presentations, as required by Managing or Senior
Director
- Maintain an effective filing system for safety of the confidential documents and manage the company's
online electronic services and accounts such as (Ministry of commerce, ministry of labor, Insurances,
Saudi Post… etc.)
- Represents the CEO by welcoming visitors, and callers politely, handles their inquiries, and directs
them to the appropriate person, to be A positively and professionally liaise with colleagues and visitors
- Responsible for administrative, and secretarial duties related to operations, including note-taking,
filling, research, archive and organize all official correspondences, typing, answering telephone calls,
and preparing emails and letters.
- - Update GM on status of issues before scheduled meetings.
- File and update contact information of employees, Clients, Customers, Suppliers and external partners
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word
processing, spreadsheet, database, and presentation software.
- Manage all related MD’s personal Accounts in Banks
- Arrange travel, Air tickets & Hotels reservations for the Executives as and when required
- Prepare and submit office budgets and expense requirements.
Duties & Responsibilities
- Manage, Organize, coordinate and maintain calendar and Agenda of Senior Director including
appointments, meetings Internal & External Meeting.
- Provide confidential personal assistant role to the CEO to manage his workload, and assist him in his
tasks on hand, to develop, and review administration systems to achieve maximum efficiency
- To follow up on actions taken by the managers/Internal departments on decisions taken by the
Executives and all related works, Coordinates work with other executives and support staff to ensure a
high performance, customer service-oriented work environment.
- Responsible for organizing Managing Director travel and logistics including flights, visa requirements,
hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
- Drafting and writing high quality reports and presentations, as required by Managing or Senior
Director
- Maintain an effective filing system for safety of the confidential documents and manage the company's
online electronic services and accounts such as (Ministry of commerce, ministry of labor, Insurances,
Saudi Post… etc.)
- Represents the CEO by welcoming visitors, and callers politely, handles their inquiries, and directs
them to the appropriate person, to be A positively and professionally liaise with colleagues and visitors
- Responsible for administrative, and secretarial duties related to operations, including note-taking,
filling, research, archive and organize all official correspondences, typing, answering telephone calls,
and preparing emails and letters.
- - Update GM on status of issues before scheduled meetings.
- File and update contact information of employees, Clients, Customers, Suppliers and external partners
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word
processing, spreadsheet, database, and presentation software.
- Manage all related MD’s personal Accounts in Banks
- Arrange travel, Air tickets & Hotels reservations for the Executives as and when required
- Prepare and submit office budgets and expense requirements.
Responsible for arranging and coordinating Board of Directors meetings including preparing relevant
documentation, ensuring timely communication, correspondences of relevant information to all the participants
and distributing meeting minutes.
Provide All-Rounded Administrative & Secretarial Support to Managing Director in professional Manner, following
up with requested operations inside whole departments, perform a variety of administrative support tasks that are
highly confidential and sensitive and ensure confidentiality at all times.
provides a bridge for smooth communication between the Senior Director & internal departments to maintain the
implementation of executive management development
Understand the nature and sensitivity of these positions very well and all demanded exceptional requirements
needed to keep work smooth and easy such as being ready (24/7days), working out side of the duty hours and/ or
holidays
Organizing and coordinating office operations and procedures, to ensure organizational effectiveness and efficiency.
Duties & Responsibilities
- Manage, Organize, coordinate and maintain calendar and Agenda of Senior Director including
appointments, meetings Internal & External Meeting.
- Provide confidential personal assistant role to the CEO to manage his workload, and assist him in his
tasks on hand, to develop, and review administration systems to achieve maximum efficiency
- To follow up on actions taken by the managers/Internal departments on decisions taken by the
Executives and all related works, Coordinates work with other executives and support staff to ensure a
high performance, customer service-oriented work environment.
- Responsible for organizing Managing Director travel and logistics including flights, visa requirements,
hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
- Drafting and writing high quality reports and presentations, as required by Managing or Senior
Director
- Maintain an effective filing system for safety of the confidential documents and manage the company's
online electronic services and accounts such as (Ministry of commerce, ministry of labor, Insurances,
Saudi Post… etc.)
- Represents the CEO by welcoming visitors, and callers politely, handles their inquiries, and directs
them to the appropriate person, to be A positively and professionally liaise with colleagues and visitors
- Responsible for administrative, and secretarial duties related to operations, including note-taking,
filling, research, archive and organize all official correspondences, typing, answering telephone calls,
and preparing emails and letters.
- - Update GM on status of issues before scheduled meetings.
- File and update contact information of employees, Clients, Customers, Suppliers and external partners
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word
processing, spreadsheet, database, and presentation software.
- Manage all related MD’s personal Accounts in Banks
- Arrange travel, Air tickets & Hotels reservations for the Executives as and when required
- Prepare and submit office budgets and expense requirements.
Responsible for arranging and coordinating Board of Directors meetings including preparing relevant
documentation, ensuring timely communication, correspondences of relevant information to all the participants
and distributing meeting minutes.
Provide All-Rounded Administrative & Secretarial Support to Managing Director in professional Manner, following
up with requested operations inside whole departments, perform a variety of administrative support tasks that are
highly confidential and sensitive and ensure confidentiality at all times.
provides a bridge for smooth communication between the Senior Director & internal departments to maintain the
implementation of executive management development
Understand the nature and sensitivity of these positions very well and all demanded exceptional requirements
needed to keep work smooth and easy such as being ready (24/7days), working out side of the duty hours and/ or
holidays
Organizing and coordinating office operations and procedures, to ensure organizational effectiveness and efficiency.
Duties & Responsibilities
- Manage, Organize, coordinate and maintain calendar and Agenda of Senior Director including
appointments, meetings Internal & External Meeting.
- Provide confidential personal assistant role to the CEO to manage his workload, and assist him in his
tasks on hand, to develop, and review administration systems to achieve maximum efficiency
- To follow up on actions taken by the managers/Internal departments on decisions taken by the
Executives and all related works, Coordinates work with other executives and support staff to ensure a
high performance, customer service-oriented work environment.
- Responsible for organizing Managing Director travel and logistics including flights, visa requirements,
hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
- Drafting and writing high quality reports and presentations, as required by Managing or Senior
Director
- Maintain an effective filing system for safety of the confidential documents and manage the company's
online electronic services and accounts such as (Ministry of commerce, ministry of labor, Insurances,
Saudi Post… etc.)
- Represents the CEO by welcoming visitors, and callers politely, handles their inquiries, and directs
them to the appropriate person, to be A positively and professionally liaise with colleagues and visitors
- Responsible for administrative, and secretarial duties related to operations, including note-taking,
filling, research, archive and organize all official correspondences, typing, answering telephone calls,
and preparing emails and letters.
- - Update GM on status of issues before scheduled meetings.
- File and update contact information of employees, Clients, Customers, Suppliers and external partners
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word
processing, spreadsheet, database, and presentation software.
- Manage all related MD’s personal Accounts in Banks
- Arrange travel, Air tickets & Hotels reservations for the Executives as and when required
- Prepare and submit office budgets and expense requirements.
Duties & Responsibilities
- Manage, Organize, coordinate and maintain calendar and Agenda of Senior Director including
appointments, meetings Internal & External Meeting.
- Provide confidential personal assistant role to the CEO to manage his workload, and assist him in his
tasks on hand, to develop, and review administration systems to achieve maximum efficiency
- To follow up on actions taken by the managers/Internal departments on decisions taken by the
Executives and all related works, Coordinates work with other executives and support staff to ensure a
high performance, customer service-oriented work environment.
- Responsible for organizing Managing Director travel and logistics including flights, visa requirements,
hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
- Drafting and writing high quality reports and presentations, as required by Managing or Senior
Director
- Maintain an effective filing system for safety of the confidential documents and manage the company's
online electronic services and accounts such as (Ministry of commerce, ministry of labor, Insurances,
Saudi Post… etc.)
- Represents the CEO by welcoming visitors, and callers politely, handles their inquiries, and directs
them to the appropriate person, to be A positively and professionally liaise with colleagues and visitors
- Responsible for administrative, and secretarial duties related to operations, including note-taking,
filling, research, archive and organize all official correspondences, typing, answering telephone calls,
and preparing emails and letters.
- - Update GM on status of issues before scheduled meetings.
- File and update contact information of employees, Clients, Customers, Suppliers and external partners
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word
processing, spreadsheet, database, and presentation software.
- Manage all related MD’s personal Accounts in Banks
- Arrange travel, Air tickets & Hotels reservations for the Executives as and when required
- Prepare and submit office budgets and expense requirements.
Have been graduated from faculty of commerce, English Section, Accounting Department
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