chief accounts
عبد الله الشربتلي
Total years of experience :14 years, 11 Months
In charge For all financial issues for the company
In Charge of managing the whole financial operations of the business center adhering to company policy, together with Finance team and directly reporting to Head Office., Berief of my Tasks,
CASH
* Daily Cash Audit through actual counting with the cashier
* Sign, review and post cash movement daily to GL & AR
* Ensure Cash in hand & in transit are within Insurance Limits
* Review the serial no. of receipts, payments and cash movement summary
BANK
* Posting all bank payments daily.
* Monthly bank reconciliation to all banks accounts
* Investigate & Escalate any outstanding amount credited to company account for more than Two months
* Investigate & Escalate any outstanding amount debited to company account w/o justification or proper docu-ments
PAYROLL
* Payroll comparison report analyzing / justifying all variances between current and last month payroll
* Analysis of all associates loans matching with ORACLE payroll system
* Confirmation from department heads ( Director / SGM) on payroll register to their departments
* Prepaid salary analysis shows that there is no overdue amounts
* Temporary float analysis shows that all floats paid in current month
* Review permanent float monthly to ensure all floats are active and within reasonable amount
* Obtain Confirmation of loan balances from associates
* Analyzing All HR Accounts In specified forms
PAYMENTS
* Process all payments to associates and ensure to be paid within 24 hours
* Process all payments to suppliers & contractors and ensure to be paid within 3 working days maximum
* Process other special payments (Transporters, security Co. Etc ) and ensure to be paid before the agreed dead-line
* Ensure all payments documents are completed Approvals & according to Company Policy
ANALYSIS
* Monthly analysis to all balance sheets items
* Review all suspense accounts, sundry debtors, other debtors - all pending amounts more than 3 months should be reported to DCFO
* Monitor all claims / receivables accounts ( Ins., Suppliers, HRDF .. etc) - all claims more than 3 months should be reported to DCFO
* Review all provisions and ensure that you have sufficient provisions, any excess provisions Should be re-ported to DCFO
BUDGET
* Monitoring Actual vs. Budget - OPEX & CAPEX ( all payments covered by Budget )
* Analyzing Bus. Travel spending to all departments ( excel sheet) and ensure that all payments within approved budget
* Prepare all CIP CAPEX budget to be confirmed by Project GM ( Cost - forecast spending - CFW to next year)
* Prepare all IT CAPEX budget ( Items above sr. 50, 000 ) to be confirmed by IT Director
CONTROL
* Insurance : Ensure that insurance coverage
is sufficient for all assets ( including cash )
* Fixed Assets : Physical count for all Fixed Assets , reconciliation with FA ledger, adjustments & written-off
* Reviewing All Transactions from Operation according to Company Policy
RECEIVABLE
* Process All Customers payments to be posted daily ( within 12 hours maximum )
* Ensure All credit customers balance within approved credit limit
* Monthly analysis of customers balances including ageing for Overage balances
* Obtain Dealers confirmation on monthly statement of accounts
* Reconcile AR reports with general ledger
* Stop any Customer with overdue balance or not submitted balance confirmation according to Credit Policy
STOCK
* Monthly Stock reconciliation with justified variances ( if any )
* Ensure GIT analysis should show all payments are related to current month or maximum 2 months back
* Advances to import department (customs & port charges ) related to current month or maximum last month
* Obtain Supplier Confirmation
TAX
* Ensure all (VAT) tax Percentage are recorded in & Out
* Make monthly reconcilation for VAT by analysis to ensure that no differences in books to analysis
* Monthly performing tax declaration online
1-Responsible for monthly BANKS RECONCILATIONS,
2-Running Manual Transactions On The GL, AR&AP
3-Assisting Manager for Monthly Records.
And so on