Managing Director
New Vision
Total years of experience :21 years, 0 Months
• Implementation of company policies and procedures
• Development of company strategy and future plans
• Act as focal contact point between shareholders and board of directors
• Overlook finance department performance and secure appropriate finance when needed
• Company team management in an effective manner
• Review and approval of annual business plan
• Lead management team and provide guidance whenever required
• Design and implementation of Human Resources policies and practices including but not limited to recruitment, pre-deployment, deployment, leave, payroll, disciplinary measures, performance management, work permit and other legislations, health care, housing and transport, office rules, etc… in line with company vision and applicable Qatari laws.
• Job analysis and designing job specifications in order to implement company’s internal workflow charts and job descriptions to cover all organizational and operations aspects.
• Prepare, revise and recommend approval of HRD authority matrix and ensure HRD personnel understanding and compliance.
• Design manpower mobilization plans for new projects in agreed format and timeframes while meeting contract specifications and standards.
• Establish relations, negotiate and conclude manpower supply agreements with local and overseas manpower suppliers.
• Estimate manpower cost for purpose of budgeting, tendering or quoting manpower services supply.
• Lead recruitment tasks and interfere in case of breach of any employment conditions, recruitment tasks executed includes communicating and finalizing the manpower requirements with accredited agencies, screening, direct interview (local and overseas), shortlisting, selection and joining formalities.
• Report all HRD activities in agreed format and timeframe.
• Prepare and monitor action plans for any HRD task that require completion within tight schedule.
• Monitor manpower cost and alert management in case of exceeding budget and recommend feasible solutions.
• Design forms, reports, layouts, plans and provide advice to HRD personnel on preparation of all aforementioned.
• Guide HRD team in case of ambiguous situations and recommend reasonable solutions.
• Liaise with IT dept. for development of HR software modules.
• Supervise monthly payroll and maintain records for deduction, addition, bonuses and incentives, etc… and ensure proper implementation of all aforementioned.
• Head manpower reconciliation committee for covering all projects manpower shortages resulting from vacation, resignation, sickness, emergency leaves or sickness while completing project’s daily headcount.
• Manage company’s staff accommodation team and ensure timely arrangement of needed resources such as furniture, cleaning and maintenance, monthly rental and utilities, etc…
• Supervise and facilitate office space and work tools arrangements for existing and new employees and ensure no work disruption would result from shortage of work tools.
• Supervise medical care scheme and life insurance and ensure all company employees are insured within 30 days from their join date.
• Manage HRD expenses and ensure timely liquidation of funds received as per finance dept. policies and formats.
• Meet clients as required and provide feedback on any issues related to company employee’s misconduct while at work location.
Provide advice and assistance to supervisors on staff recruitment.
Prepare notices and advertisements for vacant staff positions.
Schedule and organize interviews.
Participate in applicant interviews.
Conduct reference checks on possible candidates.
Prepare, develop and implement procedures and policies on staff recruitment.
Inform unsuccessful applicants.
Provide information and assistance to staff, supervisors and Council on human resource and work related issues.
Develop and implement a human resources plan and personnel management policies and procedures.
Promote workplace safety.
Provide advice and assistance to staff and management on pay and benefits systems.
Research and monitor human resource systems in other organizations within the community.
Explain and provisions of the personnel policy.
Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.
Responsible for the day to day running of the office including supply management, liaising with property management.
Carry out general administrative and office managerial tasks including filing, data entry, record keeping, etc.
Arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns.
Attend Council meetings to provide information, when necessary.
Perform other related duties as required.
Prepare and process applications in labor office as well as prepare on-line applications of immigration in compliance with Qatar laws and regulations.
Monitor daily attendance.
Investigate and understand causes for staff absences.
Recommend solutions to resolve chronic attendance difficulties.
Provide basic counseling to staff that have performance related obstacles.
Provide advice and recommendations on disciplinary actions.
Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
Provide advice and assistance with writing job descriptions.
Provide advice and assistance when conducting staff performance evaluations.
Identify training and development opportunities.
Organize staff training sessions, workshops and activities.
Process employee requests for outside training while complying with policies and procedures.
Provide basic counseling to staff that have performance related obstacles.
Provide advice and assistance in developing human resource plans.
Provide staff orientations.
Access funding for training and write proposals.
Monitor staff performance and attendance activities
Planning and execution of manpower mobilization locally and overseas to job sites.
Direct interaction with manpower suppliers and immigration authorities.
Interview of nominated candidates.
Process of entry visa applications and issuance of air tickets, medical check, employment contracts, arrangement of accommodation, transportation, food and lodging.
Process all pending applications for employment visa, business visa, residence visa, exit visa or driving license.
Attest pertinent papers prior to approval.
Keep records of personnel for visas, labor cards, and other important documents.
Communicate all new laws or rules issued by Government including review of prices.
Maintain absolute confidentiality of records.
Process all required documents in Arabic and English.
Monitor staff performance and attendance activities.
Provide advice and assistance with specifying job descriptions.
Maintain attendance records of staff & workers, vacations scheduling, payroll preparation, overtime calculation, payment of salaries and overtime through banking system and directly in some cases.
Handle office petty cash for office supplies, utilities, office maintenance, vehicles maintenance, tools & consumables …etc.
Establish and monitor credit facilities for safety equipments, office supplies, air tickets and insurance.
Attend internal meetings and represent the company in front of all government authorities
Assist in recruitment of professional and semi-skilled manpower from overseas.
Process of entry visas, employment contracts, work permits, traveling permits, exit permits, ticketing, health cards, gate passes, and workmen compensation policies and maintain immigration processes.
Maintain attendance records of staff & workers, vacations schedule, payroll preparation using HR/Payroll software (Sage Abra HRMS), overtime calculation, payment of salaries and overtime.
Preparing formal document requirements as well as processes for immigration in accordance with immigration regulations in Sudan.
Coordinating with immigration attorneys and complete paperwork as required.
Update company's database with visa information.
Tracking visa/work permit progress via immigration queue.
Process all pertinent documents in reference to the criteria of immigration office, ministry of labour, government offices, ministry of foreign affairs in compliance with the laws and regulations.
Process all pending applications for employment visa, business visa, residence visa, exit visa or driving license.
Assign tasks and divide workload fairly on personnel under my immediate supervision and maintain a healthy working environment.
3 years diploma in IT