supply chain executive
beyondx for artificial intelligence technologies
Total years of experience :17 years, 1 Months
Collaborates with other departments and stakeholders to identify and maintain resources needed to establish and provide an
effective supply chain.
• Establishes performance metrics for measurement, comparison, or evaluation of factors affecting the supply chain.
• Develops and maintains detailed inventories of materials and supplies located in the company, at sites, and in the warehouse.
• Maintains required quantity of supplies and materials to optimize production.
• Analyzes current inventories and procedures; suggests improvements to increase efficiency of supply chain and profitability
for the company.
• Develops policies to increase efficiency throughout the supply chain while ensuring quality and safety; implements
subsequent changes to processes.
• Identifies optimal shipment and transportation routes with attention to consolidation of warehousing and distribution.
• Assesses the need for material-handling equipment and staffing; makes recommendations to ensure efficient loading,
unloading, movement, and storage of materials.
• Negotiates prices for raw material and delivery with suppliers, vendors, and/or shipping companies.
• Participates as an advisory member of the product development team, providing information and guidance on availability and
cost of supplies and materials.
• Coordinating with engineering department, by providing ideas and solutions based on products availability.
• Monitors the performance of suppliers, assessing their ability to meet quality and delivery requirements, identifies and
qualifies new suppliers in collaboration with other departments.
• Managing the procurement of products and services
• Managing and maintaining contracts with vendors
• Negotiating and drafting contract terms and conditions
• Managing daily, monthly and quarterly reports
• Developing and maintaining supplier relationships
• Performs other related duties as assigned in different field like administration and HR.
• Assist owners for processing License renewal and cancelation, visa renewal, tenancy contract attestation and cancelation, etc..
• Greet and direct customers visiting the Showroom and answer their questions about specific products & services
• Providing accurate information (e.g. product features, pricing and after-sales services)
• Creating and maintaining a database of current and potential customers
• Closing sales and achieving sales targets
• Coordinating for delivery of approved material
• To maintain and optimize all social media accounts
1. Administer, organize and maintain personnel records; ensure the relevant HR database is up to date and accurate.
2. Maintain the personal records of employees (offer letter, contract, leaves, training, performance appraisals, etc.)
3. Manage daily/weekly/monthly agenda and arrange new meetings and appointments, Make travel arrangements
4. Prepare and disseminate correspondence, memos, and forms
5. File and update contact information of employees, customers, suppliers and external partners
6. Answer employees’ queries about HR-related issues
7. Assist in recruitment process by sourcing & shortlisting CVs, scheduling interview and conducting tests if required.
8. Monitor regularly the attendance for all employees’ members and record all types of leaves requests.
9. Process from A-Z employees members’ work permits starting from Quota till visa stamping and E.ID.
10. Work with entry level employees to management, as well as liaise directly with clients and suppliers.
11. Manage schedules and deadlines, prepare minutes of meeting.
12. Prepare documents for processing vehicles insurance new case opening and claims.
13. Maintains and keep track for the employees’ handovers and actual custody possession.
14. Maintains and handles the database of vehicles and maintenance due time for service.
15. Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days, Etc.…).
16. Check frequently the levels of office supplies and place appropriate orders
17. Liaise with the relevant government authorities “ Tasheel & Amer” for submission and processing of new work permits, work Visas, Emirates ID and Visa stamping.
18. Makes sure all business and trade Licenses are updated, follow-up official approvals and permits.
19. Handling all Immigration & Ministry of Labour Requirements of the company.
20. Cancel, renew, and modify work permits, licenses or visa applications.
21. Alert internal departments and employees on expiries of documents, renewals of documents and changes immigration related processes.
1. Answering phone calls and redirect them when necessary
2. Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
3. Preparing and disseminating correspondence, memos and forms
4. Coordinates office management activities.
5. Handling & directing sales related enquiries.
6. Check frequently the levels of office supplies and place appropriate orders
7. Make travel arrangements
8. Document expenses and hand in reports
9. Supporting other teams with various administrative tasks
10. Assisting in responding to concerns and product/service questions.
11. Organization and coordination of activities in our sales and marketing team
12. Coordination of client meetings & appointments
13. Support market insights requirements.
14. Maintaining the relationship with clients
15. Building relationship with clients
16. Deal with all departments internally
1. Responsible for data entry and maintaining personnel files (Resumes, Passport copy, Insurance, Experience certificate, Leave/Vacation forms, memos etc.) and records and HR filing system.
2. Responsible in forwarding weekly/ monthly report to the management, regarding the headcount of all active projects including financial status.
3. Preparing Quotation, Invoice, purchase orders, cheque, payment permits.
4. Organizes all documents and reports to enable tracing and vouching by internal and external relevant parties.
5. To manage accounts payable (bill payments, salaries, petty cash etc.) and receivable through cash / cheque / voucher in a timely manner.
6. Provides management with weekly, and monthly financial reports in a pre-approved content and format.
7. To allocate cash to different departments / divisions and ensure that the direct staff complies with it.
8. Organize a filing system for important and confidential company documents.
9. Maintain a company calendar and schedule appointments and Book meeting rooms as required.
10. Follow up with clients for pending payments, Collect the ready payments from clients and deposit the cheques into company account.
11. Update and maintain office policies and procedure.
12. Entering company details to various websites to register the company as vendor to various organizations.
1. Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
2. Performs routine to advanced administrative tasks in support of the daily operations of the department.
3. Maximize office administration efficiency and productivity through proficient workflows.
4. Act as liaison between General Manager and the Operational team.
5. Organizes and maintains paper and electronic filing systems for records, correspondence, etc.
6. Prepare and modify documents including correspondence, reports, drafts, memos and emails.
7. Organize and coordinate meetings, confirm appointments, Maintain schedules and calendars according to the manager’s schedule.
8. Upkeep office stationery inventory, ordering, issuing & record.
9. Manage Reception and Front Desk, maintain orderliness of the reception area.
10. Answer all incoming calls, handle caller’s inquiries and re-direct calls to appropriate personnel or department.
11. Fax, scan and photocopy of documents as required.
12. Handling customer relationships via telephones/ mails or in-person in order to provide information about products and services.
13. Assist with purchase order issuance and vendor coordination as required.
14. Working close with the sales, pre-sales team on customer prospective.
15. Processing catalogs for all new products for salesmen distribution and to customers via emails.
16. Monitoring and maintaining the computer systems (Hardware and software); as well as the networks within an organization.
17. Photo taking and designing of show card for the required products.
18. Perform a variety of administrative duties along with clerical duties to run an organization efficiently.
19. Perform other related duties as required.
1. Warehouse workers supervision.
2. In charge of warehouse arrangement and management and ensure all inventory items in their locations.
3. Maintaining material stock control system, ensuring sufficient maintenance of stock levels including the completion of stock-takes, as required
4. Prepare the following: Delivery Notes/Invoices, Packing List and other needed documents and arrangements for the delivery and acceptance of materials.
5. Coordinate with suppliers and clients concerning import and export transactions, timely deliveries and checking of items’ quality and quantity.
6. Prepare weekly and monthly reports on inventory and other concerns related to the store.
7. Respond to product and specification queries from the Sales Department to purchase and maintain sufficient stock levels.
8. Able to appraise performance of team and identify training needs.
9. Assures implementation of Safety regulations as required by law.
10. Maintains materials adhering to sales needs and requirements.
11. Perform other functions that maybe assigned by the General Manager.
12. Prepare presentations and sales ads.
13. Ability to notice improvements that can be made to supply chain efficiencies and can implement them successfully.
1. Performs custom and specialized photography in-house or on location using a variety of still cameras and other photographic equipment; determines film type, camera setting, lighting requirements and other specifications to ensure quality shooting.
2. Develops films, makes color prints
3. Maintains print and negative file of photographs taken for future use/reference; maintains files on client billings.
4. Maintains inventory of various photographic supplies such as chemicals and paper; orders supplies according to departmental policies and/or budget constraints.
5. Requisitions supplies according to department policies and/or budget guidelines.
6. Oversees work of Photographer, Assistants or Photo Technicians; assigns work as needed; trains staff.
7. May operate various graphic design equipment such as cameras, graphic computers and printing and lettering equipment.
8. Do photo shoots for products, magazines and other advertising ads.
9. Consults with clients to determine needs based on end use, budget and time and finalize proposals to prospect clients.