Senior Document Controller
Bin Omairah Holding
مجموع سنوات الخبرة :7 years, 1 أشهر
• Responsible for setting up Electronic Document Management System (EDMS) and SharePoint.
• Manage the documents and ensure the documents are available in the EDMs's and suitable for use.
• Ensure all documentation meets formal requirements and required standards.
• Responsible to accurately update information in the electronic document management system.
• Accurately allocate and control the numbering of documents.
• Monitor technical documents & project email folder, reviewal and approval of documents in accordance with agreed
schedule, control and expedite regularly weekly overdue documents or comments .
• Follow up of technical documentation and to ensure documents status to be closed.
• Responsible for setting up and maintaining an effective document control system.
• Ensuring the use of standardized forms and templates .
• Train employees on how to use and access the documents .
• Prepare ad-hoc reports and dashboard on projects when required .
• Coordinating with other departments to ensure that all documentation is in order.
• Managing all aspects of document control, including filing, scanning, indexing, storing and retrieving documents.
• Handle all incoming and outgoing correspondence.
• Check for accuracy and edit files, like contracts.
• Keep and maintain hard and softcopy filing system.
• Prepare the necessary logs for all incoming and outgoing communications.
• Write and distribute email, correspondence memos, letters, and forms.
RESPONSIBILITIES:
• Controlling & manage the flow of documents (IN & Out) within the organization.
• Keep and maintain hard and softcopy filing system
• Designing templates for documents, file types, and document databases
• Prepare the necessary logs for all incoming and outgoing communications.
• Coordinating with other departments to ensure that all documentation is in order
• Copying, scanning and storing documents
• Manage the flow of documentation within the Project Department
• Assist in the preparation of regularly scheduled reports
• Aconex User - Manage the documents and ensure the documents are available in the EDMs's and suitable for use.
• Responsible to accurately update information in the electronic document management system.
• Controlling & manage the flow of documents (IN & Out) within the organization.
• Review and update technical documents (manuals and workflows).
• Coordinating with other departments to ensure that all documentation is in order.
• Identify and apply the use of computer software to establish information flow system.
• Manage the flow of documentation within the Project Department.
• Designing templates for documents, file types, and document databases.
• Managing all aspects of document control, including filing, scanning, indexing, storing and retrieving documents.
• Handle all incoming and outgoing correspondence.
• Prepare the necessary logs for all incoming and outgoing communications.
• Keep and maintain hard and softcopy filing system.
• Receive and process warehouse stock products
• Assist in the loading and unloading of trucks
• Moving materials by hand or using equipment around the warehouse
• Storing various warehouse items in their designated areas
• Keeping inventory records of all items in stock
• Prepare and complete orders for delivery or pickup according to schedule
• Keep a clean and safe working environment and improve space utilization.
• Operate and maintain warehouse vehicles and equipment
• Follow quality service standards and comply with procedures, rules, and regulations