Procurement Officer
Nebras Power Q.P.S.C
Total years of experience :24 years, 3 Months
Manages the day-to-day operations of the procurement process. Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff.
Sets work objectives, directs, supervises and reviews staff and staff assignments.
Provides high-level technical/administrative guidance on work requirements and methods.
Manages and reviews documents for the procurement of all supplies and services for the Authority and ensures compliance the Procurement Policy and Procedures Manual, as well as applicable federal and state laws. Establishes bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and /or lease of materials and services.
Manages the preparation of solicitation documents and offers.
Conducts the evaluations of proposals, offers and bids in accordance with internal policy and external local, state and federal regulations while selecting the best supplier in accordance with solicitation requirements.
Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.
Maintains a complete record of authority contracts for goods and services. Writes and reviews action items going before the Board of Directors on solicitations, contract awards and modifications.
Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement-related activities
Incorporates best practices and market research into procurement practices to obtain the possible price. Exhibits a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.
Plan, direct, and coordinate purchasing, warehousing, distribution, forecasting, customer service, and planning services. Manage logistics personnel and logistics systems and direct daily operations;
Recommend optimal transportation modes, routing, equipment, and frequency; Establish and monitor specific supply chain-based performance measurement systems;
Create policies and procedures for logistics activities;
Plan and implement material flow management systems to meet production requirements;
Train shipping department personnel in roles and responsibilities regarding global logistics strategies;
Maintain metrics, reports, process documentation, customer service logs, and training and safety records;
Implement specific customer requirements, such as internal reporting and customized transportation metrics;
Resolve problems concerning transportation, logistics systems, imports and exports, and customer issues;
Participate in carrier management processes, such as selection, qualification, and performance evaluation;
Purchases goods and services for the company and manage their logistical and shipping/Freight needs;
Ensures Company obtains quality products for competitive prices in a timely fashion;
Plays an integral role in ensuring a company sticks to budgets and operates profitably;
Liaises with key company employees to determine their product and service needs;
Monitors business trends and product and develop a purchasing strategy without sacrificing quality and delivery times;
Nurtures relationships with suppliers to negotiate the best prices for company Identifies and researches potential new suppliers;
Researches new products and services to meet company's goals Assesses total costs of company purchases;
Develops and implements strategies for procuring, storing, and distributing goods and services and maintaining stock levels Oversees a team of purchasing agents;
Deep knowledge of importing and exporting company required material including custom clearance.
Set up and maintain a control framework to ensure that all procurement activities are effectively managed.
Review and develop the Procurement Strategy covering each of the key business areas.
Contract management and negotiation.
Encourage effective contract management across the business with regular reviews, development of Service Level Agreements and key performance measures.
Develop process, procedures and systems for the department in order to deliver the department’s strategy and action plan
Develop systems of control, policies and procedures to drive compliance.
Dealing with international suppliers.
Review quotations, purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
Getting goods and services for the best price and value.
Cutting any waste and unnecessary costs to create a streamlined process and fast production times.
Working with suppliers to ensure that key processes are running efficiently and cost-effectively.
Building strong working relationships both internally and with key suppliers.
Ensure that all areas of concern are identified and addressed as early as possible, with remedial action taken.
Monitor trends in supplier and contract base and propose/implement plans to respond to such trends
Participate in Supply Chain & Operations engagements.
Work effectively as a team member, sharing responsibility, providing support, maintaining communication, and updating senior team members on progress.
Help prepare reports and schedules that will be delivered to clients and other parties.
Develop and maintain productive working relationships with client personnel.
Assist in the preparation/creation of new practices/procedures.
• Consumption monitoring and Inventory control;
• Preparing re-order level reports;
• Market watch and adopt new purchase techniques;
• Oversees policy and planning for local and international procurement;
• Finding best suppliers of accurate materials or alternative supplier for discontinued products from regular suppliers;
• Finding new and completive suppliers from Asia, Europe and Africa through net searching and catalogues;
• Sending inquires with comprehensive specifications and obtaining best offers;
• Preparing the comparison sheet to make comparison between comparable offers;
• Negotiations with suppliers for rock bottom prices, best payment terms and earliest delivery;
• Reviews requisition orders along with decision makers in order to verify accuracy, terminology, and specifications;
• Prepares purchase orders and send copies of the same to suppliers and to relevant business units/subsidiaries who initiated the requests;
• Execution and monitoring of all regular (local and international) purchasing;
• Prepare, maintain, and review purchasing files, reports and price lists;
• Follow-up with suppliers and forwarding agents to receive the goods on time;
• Managing and following up with Shipping /logistics / fast-forwarding companies to get best rates for shipping to save on freight charges;
• Review and confirm shipping documents for legalization;
• Interaction with clearing agent for easy and quick clearance of shipments to and avoid the demurrages;
• Scrutinize PR (Port receive Report) with actual shipment for damage, missing or erroneous shipment;
• Handling and monitoring of claims from suppliers for short shipments, defectives, missing or erroneous shipment;
• Create regular management report on maintenance and purchasing;
• Scrutinize suppliers’ invoices against material delivery and ensure that supplier’s payment with the Finance department is maintained accurately;
• Follow-up with warehouse personals in stock verification for re-order plan;
• Maintain complete updated purchasing records/data and pricing in the system;
• Build & maintain good relations with vendors, suppliers, and sub contractors;
• Improves workflow and simplify reporting procedures;
• Handling market and fair documentation such Highpoint market, Sunghai Fair, Gounhzu fair;
• Develop and implement an aggressive cost reduction and continuous improvement activities applicable to suppliers, new products, manufacturing and material flow;
• Handling other assignments as directed by top management.
Procurement Executive at Habitat Furniture and Contract Furnishings from Feb 2007 to September 2009. (Jeddah Saudi Arabia)
Procurement
❖ Preparing re-order level reports;
❖ Market watch and adopt new purchase techniques;
❖ Oversees policy and planning for local and international procurement;
❖ Finding best suppliers of accurate materials or alternative supplier for discontinued products from regular suppliers;
❖ Finding new and completive suppliers from Asia, Europe and Africa through net searching and catalogues;
❖ Sending inquires with comprehensive specifications and obtaining best offers;
❖ Preparing the comparison sheet to make comparison between comparable offers;
❖ Negotiations with suppliers for rock bottom prices, quality and services, best payment terms and earliest delivery;
❖ Reviews requisition orders along with decision makers in order to verify accuracy; terminology, and specifications;
❖ Prepares purchase orders and send copies of the same to suppliers and to relevant business units/subsidiaries who initiated the requests;
❖ Execution and monitoring of all regular (local and international) purchasing;
❖ Prepare, maintain, and review purchasing files, reports and price lists;
❖ Follow-up with suppliers and forwarding agents to receive the goods on time;
❖ Managing and following up with Shipping /logistics / fast-forwarding companies to get best rates for shipping to save on freight charges;
❖ Review and confirm shipping documents for legalization;
❖ Interaction with clearing agent for easy and quick clearance of shipments to and avoid the demurrages;
❖ Scrutinize PR (Port receive Report) with actual shipment for damage, missing or erroneous shipment;
❖ Handling and monitoring of claims from suppliers for short shipments, defectives, missing or erroneous shipment;
❖ Create regular management report on maintenance and purchasing;
❖ Scrutinize suppliers' invoices against material delivery and ensure that supplier's payment with the Finance department is maintained accurately;
❖ Follow-up with warehouse personals in stock verification for re-order plan;
❖ Maintain complete updated purchasing records/data and pricing in the system;
❖ Build & maintain good relations with vendors, suppliers, and sub contractors;
❖ Improves workflow and simplify reporting procedures;
❖ Handling market and fair documentation such as Highpoint market, Sunghai Fair, Gounhzu fair;
❖ Develop and implement an aggressive cost reduction and continuous improvement activities applicable to suppliers, new products, manufacturing and material flow;
❖ Handling other assignments as directed by top management.
• Provide a high standard of effective secretarial support to ensure efficient completion of all duties, including dealing with correspondence; drafting replies; preparing mailings; updating the contacts database; collating information and assisting with production of presentations and reports; minute taking; keeping up to date lists of action points from meetings; action point chasing; meeting organizing, travel booking, processing expenses.
• Screen incoming post, email and telephone calls, determining their priority and using initiative to either deal with the enquiry or redirect if necessary.
• Maintain and develop both the physical and electronic filing systems to ensure accurate and speedy retrieval of required documentation and reports.
• Arrange travel management.
• Receives Company executives, officials from other firms and governmental agencies and refers them to the executive, or furnish general information to them on Company business.
• Liaising with other staff members to co-ordinate meetings/agendas/room bookings, arranging conference calls etc.
• Organizing conferences/training sessions and other event managements.
• Develops new or revised procedures or recommend improvements.
• Routinely solves problems and questions that normally arise in the course of the job.
• Attend department meetings and prepare and circulate minutes of meeting to attendees as required.
• Maintaining the data shared between different companies, such as vendors and subcontractors by filing and recording the information accordingly (as hard copies and electronic filing system)
• Interaction with vendors & sub contractors.
• Serves as liaison between subcontractor and procurement personnel.
• Preparing & monitoring Work Orders.
• Updating & reporting of the details job.
• Managing office stationary consumptions and stock level.
• Records and dispatches office documents as per approved office procedures and practices.
• Performs any other related duties as require.
• Performs all duties at a confidential level.
• Diploma in Procurement & Contracts Management (Principles for effective procurement and contracts management essential to all organizations from 1 June 1999 to 30 November 1999 at Moratuwa University)
• Achieved Bachelor of Commerce Degree from the Kelaniya University, Sri-Lanka in the year of 1997.
