Mohamed Mansour

1. Maintains CEO’s calendar; Provide Telephone coverage, answer executive phones, take accurate messages, know executive’s whereabouts at all times, and handle urgent calls with appropriate judgment.
2. Reviews and prioritizes all incoming correspondence. Determines actions required, and follows through to completion.
3. Researches and drafts responses on behalf of executive, or refers to executive for personal reply.
4. Arranges internal and external meetings and events hosted by executive, and coordinates transportation, dates, time, location, food, speakers, and all other formalities.
5. Compose and type agendas and correspondence for special events, board meetings, committee meetings, and development activities.
6. Record the minutes of meetings and report them accordingly.
7. Responsible for handling all travel arrangements including hotel accommodations, airline reservations, rental cars, office site-meeting venues.
8. Provides secretarial support; prints and types correspondence and reports.
9. Prepares various materials when requested using PowerPoint, word and Excel.
10. Sets up information filing systems and maintains the confidentiality and currency of office records, files, and databases.
11. Facilitates communications between executive and his reports, assesses the urgency of situations, and determines appropriate action.
12. Redirects inquiries to all other departments whenever possible and ensure they are followed through completion.
13. Handles special projects for the CEO.
14. Performs other duties pertinent to this job as assigned.

1- Schedule appointments and organize CEO’s day-to-day schedule.
2- Organize and attend meetings and ensure that the CEO is well prepared for meetings.
3- Prepare meeting briefs, presentations, excel sheets and minutes of meetings.
4- Compose and type notices and all correspondences for the CEO.
5- Follow through on all pending issues related to the CEO affairs.
6- Coordinate with internal and external senior executives and stakeholders.
7- Deal with incoming mail, faxes, and calls, and corresponds on behalf of the CEO.
8- Responsible for all office administrative requirements, procedures, filing, documentation, data entry, facilities, and office equipment.
9- Arrange travel itineraries and visas.
10- Assist in any office and company logistics and orders, in additional to coordinating with external suppliers when needed.

1. Undertake the executive secretarial procedural tasks in an effective manner.
2. Inform the director on daily bases of the day’s most pressing & serious issues that have to be given priority & solved.
3. Typing all kind of correspondences in Arabic & English along with necessary changes & corrections.
4. Answer all local & overseas calls in accordance with the general instructions.
5. Using office equipment & instruments in a correct & official way, “computers, scanners, faxes, photocopiers …etc".
6. Receiving & entertaining visitors & official guests.
7. Organizing appointments, dairies, calendars & agendas for manager.
8. Setting up official business trips arrangements with all it needs.
9. Attending meetings “weekly - monthly” & typing all points discussed.
10. Maintain all filing hard copy & electronic systematize as per its specification.
11. Keeping all needs of stationery & printing press with a register.
12. Participating in Tenders & inquires studying, pricing & evaluation.
13. Following up the internal mail & keeping in special files with a weekly

1- Report to the Project Manager on the cost control of the General Conditions as well as overall project costs as they relate to budgeted amounts and their impact on project profitability.
2- Apply client funds received by preparing accounts payable to trades, subs, accounts receivable reconciliation with the associated re-billing of client deductions and adjustments to billable cost.
3- Process payments to trades and subs on a timely manner and ensure that everyone complies with requisition due dates established by the schedule or contact documents.
4- Maintain complete project files, including trades, subs and vendors for the entire duration of the project.
5- Administration and control of general costs including payrolls, site office costs, etc. through review and data entry of purchase orders, and check requests.
6- Ensure that every trade or subcontractor complies with the terms and conditions of his/her contract documents.
7- Interface with corporate accounting staff in dealing with billing issues and profit recognition.