Document Control Manager
Al Futtaim Group Real Estate
مجموع سنوات الخبرة :17 years, 11 أشهر
Achievements.
- Create Document Control Assessment & Enhancement Plan.
- Create Document Retention Plan.
- Set department goals & document controller objectives to be aligned and linked with management direction
- Establish Mail Center
- Enhance Document Control & Plotting Center Equipment
- Working on Procedural Modification
- Lead Digital Transformation
- Lead Backlog Project
- Restructure & Enhance filing system
Projects / Responsibilities:
Power station Projects
Municipal Projects (water Treatment Stations)
EPC, FEED & Corporate Documentation
Veolia Digital Transformation initiative leader
Cloud Adoption Specialist
Data Migration Leader
AODocs DMS Initiative Manager (G Suite)AODocs DMS (G Suite) Initiative Leader
Achievements:
- Modified the project Directory folder structure Classification of Project Documentation & Server Data Management
- Standardized Communication System / Principals for Documents Distribution
- Create Documents Format Standardization
- Control Documentation of Operation, Maintenance Manuals of all Projects
- Complete Data Migration from Server to Cloud ECM (Enterprise Content Management)
- Setup Document Control Section.
- Control Material requisition Documentation
- Control Invoicing Documentation
- Prepare documentation & adjustment for progress reports
- Control Project and Corporate Data Analysis
- Check the quality of the engineering documents prepared by the Contractor(s), and to comment and/or approve via EDMS these promptly, in accordance with contract procedures and requirements. Check the incorporation of such comments by the Contractor(s);
- Create system for Turnover Package & Commissioning Documentation
- Provide support for installation engineering and analysis where required.
- Perform quality checks of the engineering deliverables for Final Documentation.
- Preform Progress Report Documentation and analysis
- Establish and overseen Document Control Function and division for corporate and projects
Project: Doha, Qatar
Msheireb Doha Downtown
Zulal Destination SPA
Qatar Foundation Hotels
Corporate Documentation
Responsibilities
- Write, review, or execute plans for testing new or established document management systems.
- Analyze, interpret, or disseminate system performance data
- Managed Document and media tape secured destruction based on retention period or duplication not in use
- Provide consultancy related to document management and storage.
- Document final scope and deliverable plans with the third parties entities.
- Contribute to overall HSE&Q performance by keeping high standards in relevant work environment focusing on continuous improvements
- Act as focal point for all Information management services between the organization and delivery third parties
- Monitor the activity going on by DC team.
- Monitor project progress and Highlight project critical and risks
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Operate data capture technology to import digitized documents into document management system.
- Propose recommendations for improving content management system capabilities.
- Document technical functions and specifications for new or proposed content management systems.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Consult with end users regarding problems in accessing electronic content.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Manage Documentation for Finance, Contract, Procurement, Legal and commercial Operations
Achievements:
- Create Document Control Procedure for Corporate and Project Documentation
- Establish Document/Correspondences Management Center (Corporate / Project)
- Establish Enterprise Content Management System
- Establish Correspondences Management System (Internal / External Communication)
- Enhance Existing EDMS Architecture to improve functionality and reducing complexity existing System
- Create Document Classification System and Folder structure
- Rectified Data Architect / Process Flow
- Complete Data Migration Project from Shared drives to DMS/CMS
- Complete all Backlog project and rectify the existing one in order to match with Sys features / attribute
- Standardized Communication System / Principals for Documents Distribution
- Establish Documentation and Information Management Regulation / Audit plan.
- Contribution in organization success to Award ROSPA GOLDEN Award as I establish HSE Documentation System
Hill International
Project: Jabal Omar Development Project - Makkah - Saudi Arabia
Client: Jabal Omar Development Company
Responsibilities:
- Manage internal assessment for document management in PMC practices to ensure compliance and regulation with Project DC Procedures and overall Quality Assurance
- Supervise the receipt, distribution, tracking, filing and archiving of all construction, design, commercial technical/administrative documents
- Control Document Management System via Primavera Contract Management (PCM) / SharePoint / Aconex
- Generate BIC (Ball In Court) & Documents Pending response / Closing-out alerts
- Supervise Documents Distribution Electronically / Hardcopies
- Create & Auditing principal documentation and overall classification standard
- Manage Phase wise Documentation circulation/coordination between project parties
- Manage tracking of all engineering and regulatory study documents from sites participating in documentation studies, including developing/maintaining appropriate study-related design trackers.
- Contribute in initiate Document Control Procedures
- Audit document control activities of all Project stakeholders
- Manage Information &Documentation retrieval.
- Implementing ISO & Company Policies
- Maintain document control registers / logs with accurate revision track for incoming and outgoing project documents with keeping flowchart of project documents circulation.
- Supervise Project Directory data management
Achievements:
- Modified the project Directory folder structure (Classification of Project Documentation & Server Data Management)
- Standardized Communication System / Principals for Documents Distribution
- Contribute in Documents Format Standardization
- Rectifying technical documentation numbering deviation from project stakeholder
- Create classification& filing system
- Create integrated process chain for all group divisions.
- Launch electronic storage unit system to save softcopies and backup system (Project Directory)
- Establish Document Control Regulation, Check List / Audit plan and conduct regular audit session for Document control divisions and stakeholder documentation
- Create access privilege & confidentiality policies.
- Create Process & Communication Protocols
- coaching company’s data entry officers to be a professional document controllers
Project: Residential Compound, Resort &Hotels -Sharm Elsheikh- Egypt
Client: Qatari Diar
Responsibilities:
- Manage the receipt, tracking, distribution, filing and archiving of all design, construction & commercial technical documents
- Coordinate & supervise all document control processes - Manage documentation process for all project Parties
- Manage all technical documentation services (Classification - Registering - distribution - retrieval).
- Manage & Auditing Implementing ISO & Company Policies
- Maintain document control registers / logs with accurate revision track for incoming and outgoing project documents with keeping flowchart of project documents circulation.
- Maintain files in an orderly manner.
- Manage EDMS collaborate documents & Manage logging & Provide Privilege in for other parties according Project’s Policy
- Preparing statistical Reports & Managing Data for Weekly & Monthly Progress reports
- Observe implementing & closing NCRs & FORs
- Managing Digitalized Project Documentation
- Handling technical documents communication, queries & response between 11 consultant for different disciplines
Achievements:
- Create standard Manual &operation procedure - SOP for documentation and information management.
- Create Communication forms (Technical / Administrative)
- Create Classification& filing system
- Create integrated process chain for all group divisions.
- Establishing &architecting an EDMS (SharePoint) to manage Documentation Electronically
- Migrate Data from Server to Sharepoint
- Launch electronic storage unit system to save softcopies and backup system (Project Directory)
- Create access privilege & confidentiality policies.
- Control metadata for all project Design Documents & Specification into Project’s EDMS
Projects:
Dubai Festival City - DFC - Dubai - United Arab of Emirates
Cairo Festival City - CFC - Cairo - Egypt
Responsibilities:
- Control all the administrative & technical documents, drawings through implementing the AFGRE procedures & standards
- Maintain all document control logs, Design Drawings Register.
- Technical review for design drawings to ensure applying Project Procedures, Manage Track and modify drawings revision to ensure that the latest revision and approval status of drawings is kept updated continuously.
- Maintain files in regularly manner.
- Prepare a systematic statistic Report / charts - Manage Information retrieval for all associates
- Tenders preparation & Documentation
Achievements:
- Contribute in issuance project procedures
- Create Classification & Projects Coding System
- Create DDM Notification system(document distribution Matrix)
- Establish Project Directory (Server Data Management)
Achievements:
- Manage USAID Project for ministry's libraries (Material Acquisition
Project)
- Complete Libraries Catalogue & Classification System
Studies: classification systems – cataloguing – reference & retrieval process – information systems