Mohamed Shanavas

Performed Human Capital Global Mobilization function gap analysis, policy & process flowchart development, implementation
and operational transformation execution, ensuring alignment with organizational business strategy and continuous global
updates
• Planned project implementation and continuous improvement phases for Global Mobilization activities as well as
automation/digital transformation initiatives in line with international standards
• Performed complete global mobilization activities in perfect teamwork from coordinating with recruiters and business units
to immigration process to onboarding process completion until joining day one
• Held responsible for extended workforce needs/partner resource including workforce strategy, vendor selection, governance,
operations, performance/payment management
• Designed and implemented project activity daily data presentation sheets along with dashboards for stakeholder information,
process follow-ups and sound judgement to support decision making
• Key contributor to the development and implementation of process automation, shared folders, templates, communication
drafts, forms, letters as well as scope of work for better handling of end-to-end functions of global mobilization activities
• Steered adoption of new practices and processes that helped simplifying day to day business flow in line with managerial
endorsement, enhancing the way of HR outputs in relation with cross platform needs both inside and/or outside entities
• Ensured communication of overall project plan, risk assessment plan, individual task plan & schedule, communicating project
key objectives, critical path milestones, and overall project status to stakeholders involved, initiating actions to identify and
resolve project problems/ issues
• Interfaced with cross-functional project teams for business requirement gathering, analysis and finalization of specifications
and service delivery with complete ownership
• Conducted continuous gap analysis and performance improvement steps to meet organization/ industry quality standards,
stakeholder satisfaction as well as business success
• Took an Internal Auditor responsibility in cross checking and verifying files within the team as well as updating different
systems before closing each mobilization file and handing over to authorities concerned
• Handled other HR core activities in line with managerial endorsement

Key Result Areas:
• Coordinated Human Capital transformation projects, planning, strategy development, implementation and operational transformation execution, ensuring alignment with organization strategy and global initiatives
• Handled HR project implementation efforts, especially Strategic/Operational Workforce Planning, Outsourcing, Secondments, Consultancies, Organization Design/Talent Alignment, Employee Engagement, etc.
• Implemented continuous process improvement and actively developed automated processes for WFP activities, reporting, capturing and analyzing trends in people movements
• Involved/handled/took responsibility of several recruitment activities of high/critical level positions from selection to onboarding
• Analyzed complex data and made sound judgement to support decisions
• Key contributor to the development and implementation of HRMS and the analysis of HC business needs; always played key role in HRMS improvements/enhancement/upgrades in coordination with IT&HC
• Steered adoption of new practices and processes that helped simplifying day to day HR business flow in line with managerial endorsement, enhancing the way of HR outputs in relation with cross platform needs both inside and/or outside entities
• Implemented overall project plan, risk assessment plans, communication plans, individual task plans & schedule; communicating project key objectives, critical path milestones, and overall project status to internal and external senior management; initiating actions to identify and resolve project problems/ issues
• Prepared/Handled/monitored/reported HC budget updates in terms of workforce related plans/systems
• Interfaced with cross-functional project teams for business requirements gathering, analysis and finalization of specifications and service delivery with complete ownership
• Worked with stakeholder business units on designing organizational structures and related mandates, partnering with subject matter experts and other resources as appropriate
• Conducted skill gap analysis to ensure required talent so as to meet organization/ industry quality standards and end-user requirements
• Delivered workforce planning strategy and plans to ensure new graduate hires as well as experienced associates achieve and exceed expectation as defined by the business, encouraging high performance culture
• Participated in organizational development and talent management meetings, prepared minutes of meetings, and followed up on action points
• Assumed focal point’s role to Tender Committee/Procurement/Finance in relation with certain workforce related projects, including budget planning and controlling
• Assumed focal point’s charge in relation with individual consultancy needs of the organization from selection to contract preparation to implementation to closure
• Helped in resolving employee/consultant concerns and managed escalations; acted as a bridge to resolve employee/consultant and management concerns as and when required
• Partnered with departments and divisions in delivering corporate HR policies and programs
• Enhanced and facilitated employee engagement through various programs/projects
Significant Accomplishments:
• Created an environment of employee engagement and a culture of high performance as well as knowledge sharing through successfully coordinating various HR projects
• Supervised more than 35 departments’ continuous organizational structure development and upgrade as well as talent alignment process, including Job Description development
• Managed several HR process automation, resulting in fast, accurate service outputs and ever better stakeholder/customer satisfactory levels
• Steered HR consultancy operations for more than 100 consultants at any time
• Drove a culture of high performance and continuous improvement while leveraging CIPD tools

Key Result Areas:
• Worked within a matrix environment, systematically fostered and implemented positive relationships with all executives and other officials, working collaboratively in operationalizing AL Wakra Hospital and Hamad Bin Khalifa Medical City hospitals in the States of Qatar
• Collaborated with the Executive Director of Operational Commissioning, assisting and making sure that corporate standards are met in all the levels, keeping organizational policies and procedures in all aspects while collaborating with international stakeholders/consultants such as EC Harris (Arcadis), EPA Canada, IBM, Kenexa, Hyundai, and other Qatar firms
• Managed general administration coordination activities such as project admin coordination, HR coordination, supply chain coordination, procurement and tender coordination, payroll coordination, finance coordination, IT coordination, general hospital administration coordination, etc.
• Acted as a focal point for project meeting coordination and following up on action points until successful implementation

Significant Accomplishments:
• Successfully coordinated:
o Massive international recruitment process for 3000 plus health workers
o Multi-billion riyal hospital projects, working closely with international project team
• Functioned as a liaison officer in between several Gov. offices and international project team
• Trained and developed a well-oriented admin team

Key Result Areas:
• Worked as a liaison officer, connecting the service requesters and service providers throughout the general and public administration fields
• Functioned as a translator and interpreter for connecting service requesters and service providers
• Managed all kinds of official correspondences related to government sectors and private sectors, and preparation of agreements and quotations between companies
• Successfully managed hiring procedures such as selection, screening of candidates and interviews, and developed a fully grown admin team

Significant Accomplishments:
• Contributed towards development of a capable admin team, taking care of the business
• Led implementation of E-Governance service platform for the customers
• Successfully transformed paper filing system to electronic filing, ensuring green initiatives

Key Result Areas:
• Managed all administrative tasks
• Assisted the director in the overall controlling of maintaining quality of media products

Significant Accomplishments:
• Successfully delivered quality checking of a number of media products
• Exhibited excellence and confidently handled the role of media production officer in the absence of certain talent

Admin Assistance/Director Office

Principal Accountabilities:

•Handling office documentation works.

•Assisting the director in the overall control of maintaining quality of media items.

•Arranging appointments and setting up meetings for management.

•Maintaining proper filing system and all type of official communication systems like phone, fax and email.



Track Records:
As a Trainer: To train Junior employees of Administrative Section.
About Labour and Immigration Rules: Better knowledge about Qatar Labour and Immigration rules with several years of Public Relations experience.

Strength & Capabilities •Overall ten years of experience in different administrative jobs such as