Manager Human Resources & Compliance
FREMIR Reinsurance Services
مجموع سنوات الخبرة :23 years, 5 أشهر
1-HUMAN RESOURCES:
Giving the HR department the vision, direction and leadership to the formulation and achievement of its strategies and objectives, ensuring that the department is provided with the proper business planning, finance and resources to provide the optimum output supporting the achievement of the overall company goals.
Execute annual HR plans and develop long term strategic plans.
Design, Formulate, implement and communicate HR initiatives, policies & procedures and assure implementation.
Set Human resources goals & objectives.
Manage the recruitment process for key business positions and employees so as to ensure the recruitment of high caliber individuals.
Develop succession plan.
Create development plans for successors.
Manage Performance management system.
Provide Consultation to the Managers regarding Performance Management, Career Development and overall Staffing Strategy Implementation.
Develop & manage compensation & benefits system.
Manage and direct the personnel & payroll activities.
Assure the organization positive image & the positive environment inside the organization.
Render reports to the Chairman & Managing Director.
Manage the department compliance with legal & regulatory requirements.
Plan, organize, and direct a wide range of training activities to ensure employees have the skills and knowledge to perform their jobs.
Plan and set the training budget to ensure meeting training needs of the organization.
Coordinate advertisements and position postings for current vacancies.
Communicate with executives and line management to gather and convey relevant information managed departmental budget; forecast changes and monitor all monthly expenses.
Develop and maintain good working relationships with external agencies & service providers in order to support the smooth provision of HR services across the organization and promote the image of the company externally.
Manage all employment procedures for new employees including enrollment in Social Insurance, Medical Insurance.
Review job descriptions to ensure jobs are correctly evaluated and updated.
2-COMPLIANCE:
Ensure that all controls, compliance, policies, procedures and reporting requirements been matching laws and regulations.
Working closely with all departments to ensure providing clients with high quality of services.
Monitor the efficiency of controls in different functions through implementation of monitoring plan.
Act as an advisor to Chairman, Managing Director, Senior Management and business functions on all relevant compliance matters.
Develop company's specific procedures, in alignment with its policies and guidelines.
Assess business agreements and contracts from compliance perspective to ensure regulatory requirements have been legally & satisfactory included.
1-ADMINISTRATION:
Deliver different administrative services through paying expenses on time (rental cost, telephone lines, electricity, maintenance, Security, cleaning, Fleet, etc.) to ensure sustainability of services.
Insure ETAA's requirements for daily meetings & staff such as (stationery, prints and computer equipment … etc.).
Follow up on renewing and issuing insurance policies to save ETAA' assets against risks.
Manage and coordinate the preparations of ETAA's General Assembly event to be highly organized.
2-PERSONNEL:
Responsible for formulating, maintaining and updating ETAA's Manual of Internal Policies & Procedures in accordance to rules and law.
Provide professional advice and support to employees on HR issues in order to ensure that HR policies are properly applied and implemented and high standards in HR practice are achieved and maintained.
Complete all hiring and termination internal procedures of employee (contract, employment offers, forms, medical insurance procedures, hiring documents, any termination related internal documentation; signed resignation, social security forms # 1, # 6 & # 2).
Create, maintain and update HR database and personnel files in complying with both Egyptian labor law & social insurance law.
Monitor and administer staff attendance & control all types of vacations and ensures compliance with labor law (annual, sick, casual and maternity leaves.
Maintain complete and up-to-date archive of personnel records, including update employee status form, etc.
Perform and direct interrogation and investigation procedures.
Prepare monthly checks of Emergency Relief Fund of Workers.
Prepare checks with penalties amounts on biannual basis to bring them to the Institution of Cultural Unions and the Institution of Social Unions.
3-RECRUITMENT:
Implementing ETAA's Recruitment Business Plan fulfilling all budgetary consideration and control.
Interview applicants to obtain information on work history, training, education, and job skills.
Evaluate recruitment and selection criteria to ensure conformance to professional, statistical, and testing standards, recommending revision as needed.
Working as a trusted advisor to all levels of management, regarding hiring the best recommended resources.
4-COMPENSATION & BENEFITS:
Administer, analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
Created salary structure and grading system of ETAA which included about 60 of job titles of headquarters & branches, using Hey methodology.
Update all necessary relevant data to payroll system (Attendance, absence, penalties, new hires, resignations, annual increases, overtime, loans, social insurance & wages tax, etc.) on a monthly basis to ensure full reconciliation with the financial department.
Support the pay review process providing valuable input to managers on controlling their budgets.
Deal with service providers such as (medical services, discounts) to insure suitable benefits to employees.
5-PERFORMANCE MANAGEMENT:
Manage performance review program to ensure effectiveness, compliance and equity, also links this system with the annual increases and promotions.
Conduct job grading to determine appropriate salary level according to compensation guidelines and policy formulated.
Review and approves salary increases permitted within budgetary limits and according to established compensation policies.
6-TRAINING & ORGANIZATION DEVELOPMENT:
Identifying training and development needs, through job analysis, appraisal schemes and regular consultation with line managers.
Responsible for developing, implementing and evaluating core organizational development (e.g. customized training, succession planning, career path modeling) that drive organizational effectiveness.
1. Directing HR Department through company's policy.
2. Setup the procedures of the Hiring Process and the Leavers Process.
3. Reviewing and account the annual leaves balance reports to all Staff.
4. Maintaining and reviewing all data base for all staff to ensure complete and accurate records to provide useful information to management.
5. Drafting and preparing work contracts in order to signing with the new hires, in addition to sign resignations with resigned staff.
6. Preparing employees' personal files & records to register the employees’ data according to the Egyptian labor law & the company regulation.
7. Examining employees' files to answer inquiries and to provide information for personnel action.
8. Reviewing the Employees' social insurance regarding forms 1, 2 and 6.
9. Reviewing and issue all HR letters (Banks, To Whom It May Concern, Experience Certificates … etc), also preparing and conducting staff performance evaluations.
10. Handling staff medical insurance requests/claims and liaise with the medical insurance provider.
11. Organizing and handling the company's requirements of employment to the required vacancies positions through dealing with the largest recruitment centers and agencies in Egypt.
12. Responsible for announcing and posting vacancies on the most appropriate media/channels to ensure the maximum response of candidates.
13. Managing and coordinating the recruitment process such as; initial screening and interviewing, selection activities, calling candidates, and issuing external offers for new hires.
20. Collecting relevant payroll related documents, such as (overtime, loans installments, unpaid vacations, penalties, medical care installments, mobile invoices, etc.) on a monthly basis from the various departments for payroll computation and updating of records assists in the final payroll run to ensure full reconciliation with the Accounting Department.
- Directing human resources section through the company's policy.
- Setup the procedures of the hiring process and the leaver’s process.
- Review and account the annual leaves balance reports to all Staff.
- Drafting and preparing work contracts. - Prepare employees personal files according to labor law & the company regulation.
- Reviewing the employees' social insurance regarding forms 1, 2 and 6.
- Reviewing and issuing all human resources letters, also preparing and conducting staff performance evaluations reports.
- Handling medical & life insurance issues.
- Performance all the procedures which related to preparing the monthly cheques of the emergency relief fund for workers & all the procedures which related to preparing the forms and the cheques with the penalties amount in order to bring these cheques every six months to the institution of cultural unions and the institution of social unions.
- Performance and directing the interrogation and investigation procedures. - Organizing and handling the company's requirements of employment to the required vacancies positions through Contract with the largest recruitment centers in Egypt. - Formulate job descriptions and the main job responsibilities for new positions in partnership with line managers. Perform job analysis for the new jobs that doesn't have specific job descriptions, reviewing and updating job descriptions when ever there is a change in responsibilities or company restructuring. - Managing and coordinating the recruitment process such as; initial screening and interviewing, selection activities, calling candidates, and issuing external offers for new hires.-Collecting relevant payroll related documents, such as attendance sheets and the annual leave records on a weekly basis from the various departments for payroll computation and updating of records assists in the final payroll run to ensure full reconciliation with the Accounting Department.
- Handling most of employees' affairs such as (files, social & medical insurance, work permits, Investigations, etc).
- Drafting and preparing work contracts in order to signing with the new hires.
- Coordinating travel arrangements with French Embassy & visa issuance in cooperation with the HR teamwork colleagues.
- Archiving system obligations.
- Coordinating recruitment procedures.
- Provide monthly reports to the H.R (New hiring reports and resignation reports).
- Preparing the social insurance regarding forms 1, 2 and 6.
- Working and following up with Labor Office (Leaves Balance, Emergency Relief Fund for Workers and Labor Office investigations).
- Issuing several types of letters (Warning letters, terminations letters, Salary Adjustment letters, Summer Trainees and Experience certificates, etc…), also preparing social insurance files.
- Handling medical & life insurance issues with ALICO (for life & medical insurance).
- Other assigned Duties.
- Preparing & handling Personnel issues (Work contracts according to labor law, Social insurance, hiring and termination processes according to labor & Social insurance law).
- Handling all related issues to social insurance & Labor Office authorities. Establish and maintain all personal files & records.
- Perform other related duties.
- Representing the company in front of all different courts and different governmental organizations.
- Writing & issuing all different litigation papers, warnings and the briefs.
- Doing all needed & necessary legal searches for all new laws and government regulations.
- Giving the legal opinion for all different departments in the company.
- Other assigned Duties.
_ Attending in some kinds of courts, and communicate with all official institutes.
_ Giving Legal advice for the office costumers.
_ Studying the different cases, complains, investigates the dissenting, and witnesses, Delivering pleadings.
_ Making Legal search, and checking the complaint and the claims.
_ Checking contracts and fixing them, Creating contracts for different goals as per requested.
_ Writing cases paper and notes to the courts.