Mohammad Mohsin Obaid

EXECUTIVE SECRETARY TO VP at ARASCO

• Saudi Arabia - Dammam
• My current job since March 2009

PROFESSIONAL EXPERIENCE:
Total 9 Years of Experience in Secretarial & Office Administration Job.
1) Organization: Arabian Agricultural Services Company
(ARASCO),
Dammam, Saudi Arabia

Duration: Oct 2012 to till date.
Designation: Executive Secretary to VP (Manufacturing)
Duties & Responsibilities:
• Plan, Organize & Coordinate Office Activities.
• Attending Telephone Calls, prompt reminders and scheduling upcoming events and meetings
• Systematic and up-to-date official correspondence receiving, dispatching, filing the documentation and distribution of documents to concerned staff
• Maintain the general filing system and correspondence
• Assist in the planning and preparation of meetings, conferences and telephone calls
• Preparing Minutes of Meeting
• Maintain an adequate inventory of office supplies
• Respond to public inquiries
• Well Proficient in Office tools such as MS, Word, Excel, PowerPoint, Visio, Outlook
• Type confidential documents on a word processing system
2) Organization: Arabian Agricultural Services Company
(ARASCO),
Dammam, Saudi Arabia

Duration: March 2009 to Oct 2012.
Designation: Production Manager Secretary

Duties & Responsibilities:
Providing the full Secretarial Support to Production Manager along with Preparing Employees Vacation Requests, Medical Cards, Booking Flight Tickets and Visa arrangements etc. Reviewing and Analyzing Production Reports and doing Inventories of Raw materials and Finished Products in SAP.

Working as a Key User of SAP PP Module my responsibilities includes:
• Planning of Feed Production on Daily & Weekly basis as per the Master Planning Schedule
• Posting of Production Jobs in SAP
• Expertise in SAP PP Inventory Controlling
• Receiving and issuing of Raw Materials and Finished Feeds in Physical and SAP
• Co-ordination with Warehouse Department about the daily Receiving and Issuing of Raw materials and Finished Feed
• Daily, Weekly, Monthly & Quarterly Inventories of the raw materials and finished products
• Solving the issues of Job abortion, Double Dosing of raw materials, Missing Jobs etc.
 Preparing the other Manufacturing Reports:
 Daily Shift wise Production Operation Performance Report with Downtime & Delay Analysis

 Daily Production Report, Hand Intake & Pneumatic Intake Items Report
• Preparing Weekly, Monthly and Yearly Progress Reports, Graphical Charts and PowerPoint Presentations
• Preparing Balance Score Card (BSC) - Key Performance Indicators (KPIs) reports to look over the Manufacturing accomplishments.

3) Organization: Cyber Informatics Pvt.Ltd.
Technical Support Services for Computers,
Hyderabad, India.
Duration: Feb 2006 to Oct 2008.

Designation: General Manager Secretary

Duties & Responsibilities:
• Performing Correspondence, Receiving visitors, arranging Conference calls and Scheduling Meetings.
• Preparing Invoices, Reports, Memos, Letters, Financial Statements and other documents, using Word processing, Spreadsheet, Database & Presentation Software.
• Read and analyze incoming Memos, Submissions and Reports to determine their significance and plan their distribution.
• Open, Sort, and Distribute incoming correspondence, Including Faxes and Email.
• File and retrieve Corporate Documents, Records and Reports.
• Organizing meetings throughout corporate offices to facilitate sharing of ideas and common concerns.
• Collaborate with various levels of management to gather information pertaining to key issues.
• Communicate with external contacts to properly handle direction of business relations and distribution of company literature. Follow through with meeting arrangements as needed.