Mohammad Sarfraz

Designation- Recruitment Consultant (Upstream & Downstream, LNG, Petrochemicals, Fertilizer, EPCC, PMC, Engineer, Construction, Solar Energy & Renewable Energy)
Industry- Staffing, Outsourcing, Human Resource Consultancy

Recruiting For - Qatar Energy, North Oil Company, Total Energies, Qatar Gas (Construction Project, NFPS & NFE & NFS, NFXP, CO2 Sequestration project, Algeria-Tunisia Qatar gas Recruitment Campaign), Qatar Fertilizer, QPower, Kharamaa, Qatar Electricity & Water, QAFAC, McDermott, Air Product & Saudi Arabia Neom Project.

Key Accountabilities:

• Involving in day to day recruitment activities for hiring best talent across the world for Oil & GAS, Refinery, Petrochemical, LNG, Oil Drilling, Fertilizer, EPCC, PMC, Engineering, Construction, Solar Energy & Power Sector for Outsourcing & Perm Roles.
• Utilizing multiple hiring tools such as Job Boards, LinkedIn Recruiter, Internal Database, and Headhunting for niche roles within the sector.
• Successfully utilizing time, Skills & networking strategy to work on multiple roles at a Time.
Managing all KPI's are met by ensuring Swift and hassle free use of Applicant tracking (CRM software WIZARD)
• .Hands on SharePoint & Power BI usage for internal candidate database & company structure formalities.
Job role includes Search & Select, Qualify & Shortlisting's, Screening Calls, Negotiations, Client Budget satisfaction and Final Delivery within the company Standards.
• Arranging Interviews for Shortlisted candidates, leading the candidates to a smooth interview process followed to the offer stage.
• Create and present offer recommendations to Account Managers, and coordinate negotiation process to all internal and external candidates.
• Keeping up to date info of changing govt norms for Labor law, Visa allotment, travel restrictions specially during the pandemic phase.
• Working on Multiple roles at a time to successfully meet the deadlines provided by the clients.
• Handle multiple Projects, organize and prioritize work as per client’s submission deadline.

• Recruiting for both technical and non-technical positions in line with Julphar business requirements.
• Planning and implementing recruitment and selection procedures in accordance with established policies, direct coordination with the heads of departments to ensure the selection of needed qualified staff at the appropriate timing.
• Monitors the actual implementation of the annual manpower plan and budget, and reports actual developments to HR Manager on periodic basis.
• Supervising job analysis, description and evaluation activities. Ensuring equitable salary and benefits treatment for all employees and the maintenance of the company's competitive position in the employment market.
• Developed and implemented sourcing strategies including advertising and external recruitment resources.
• Builds a pipeline of top candidates to ensure maximum offer-to-acceptance rate.
• Proactively source CV on various job boards and engage external talent (global and local)using a wide variety of sourcing techniques including LinkedIn Recruiter, database, job boards, Boolean searching, headhunting, social media and other channels as appropriate.
• Drafts employment advertisement based on the approved job description as required for publication in the local and international job sites to attract high caliber and competent candidates.
• Designed, implemented, and communicated recruitment policies and processes for the division;
• Built strong relationships with potential high-quality candidates, ensuring a viable talent pipeline;
• Coordinated and attended Career Fairs and recruitment exhibits at international conferences.
• Manage and key point of contact with the internal & external stakeholders across the business.
• Working with Business Heads to gain approval from the appropriate channels before proceeding with recruitment plans, processes and offers on any position.
• Provide guidance and collaborating to sector leads and stakeholders on recruitment processes, current market conditions consistent with HR policies and procedures..
• Leading the recruitment meetings on a weekly and monthly basis with the recruiting team
• Responsible for sourcing, screening, attracting and hiring top quality candidates, using smart and cost-effective sourcing solutions while monitoring internal and external applicant flow in line with department processes and goals
• Liaises with approved local and overseas recruitment agencies to fill the vacant positions in alignment with organization objectives..
• Conducts preliminary interviews to verify qualifications/references, recording relevant facts and opinions and evaluating candidates’ suitability for employment.
• Preparing shortlist of potential candidates and coordinate with the Business leaders, Hiring Managers with regards to arranging Testing and face-to-face Interviews.
• Prepare employment offer letters and contracts for selected candidates and ensure all recruitment policies and procedures are adhered to.
• Ensure that all new starters’ documentation is collated for proper record keeping and maintain confidential information..
• Coordinate with all concerned personnel regarding the arrival of new recruits ensuring that all on boarding / orientation preparations are effectively completed.
• Assist HR Manager for internal & external salary benchmark and prepare the yearly budget of Recruitment department.
• Responsible to update and maintain all recruitment checklists, reports and other documentation ready for the HR Audit.
• Prepare weekly, quarterly, and monthly report of the recruits for the various department and branches to General Manager & Human Resource Manager.
• Identify new consulting firms and review, recommend terms of contracts with agencies. Monitor the allocation of new sources for active & passive candidates.

Key Accountabilities:

• Provide timely and effective support to the manager - Crew recruitment throughout the recruitment process, including resource planning, candidate sourcing, job authorization and new hires mobilization.
• Maintain and update Milaha manpower plan and prepare recruiting related reports, getting vacancy details from department.
• Support Milaha staff Marine / Non Marine recruitment activities prepare notices and advertisements for vacant positions and schedule and organize interview
• Participate in applicant interviews, conduct reference checks on possible candidates and prepare, develop and implement procedures and policies on staff recruitment.
• Meet recruitment targets by following up on the number of vacancies and the number of candidate placed into jobs.
• Liaises with approved local and overseas recruitment agencies for supply manpower under the supervision of the line manager.
• Draft employment offer letters and contracts for selected candidates and ensure all recruitment policies and procedures are adhered to.
• Coordinate with all concerned personnel regarding the arrival of new recruits ensuring that all on-boarding / orientation preparations are effectively completed.
• Assist new employees by means of completing join procedures, preparing employee files and conducting employee orientation.
• Interview candidates and assess the required skill, provide feedback to the manager.
• Coordinate manpower planning process and maintain manpower records through establishing and maintaining files and records on an ongoing basis.

Key Accountabilities:

• Recruiting for both technical and non-technical positions for Orpic business streams.
• Attract, identify and recruit international and local GCC candidates via Orpic candidate tracking system, external job boards, LinkedIn and professional network.
• Sourcing active and passive candidate through LinkedIn and other social networking channel.
• Excellent understanding of Recruiting & Hiring processes, including Sourcing, Interviewing, Reference Checking, Salary Negotiations/Offer and On-Boarding.
• Hands-on experience in all recruiting components including sourcing qualifying, networking, assessing, relationship building and due diligence in contract and contract-to-hire employment;
• Assist HRSS manager in designs and development of competency based recruitment and interview techniques.
• Utilise varying sourcing tools such as Gulf talent, Rigzone, LinkedIn, Monstergulf and Naukrigulf.
• Uses sourcing strategies to look for talented and diverse candidates through creative methods of mining the internet, on-line databases, social media, employee referrals and networking events;
• Designs overall recruitment plan/ assessment centre to ensure proper placement of candidate.
• Assist in developing job description and job specification, if the position is new.
• Prepare manpower request form and obtain the necessary approvals from the higher management.
• Liaise with international recruitment agencies to source potential recruits and maintain good relations with the recruitment service providers in order to obtain their services at short notices.
• Develops and maintains a pipeline of qualified candidates and keep the candidates’ level of interest to meet current and future hiring demand;
• Accept, Screen & Shortlist CVs of applicants through job description provided by the concern department head.
• Screens candidates for availability, interest levels, visa status, salary range, relocation needs, and basic qualifications to evaluate potential factors such as job experience, education, skills, training, organizational fit, and future potential with the Company;
• Built strong relationships with hiring managers to ensure hiring requirements are met;
• Arrange Interview schedule with the shortlisted candidate’s & assist interview panel to prepare the Peer review / Interview assessment form.
• Managed scheduling and logistics for all interviews between candidates and hiring managers; including candidate travel arrangements;
• Participate in analysing and identifying the manpower planning for Orpic in coordination with OD & the concern department head.
• Prepare the conditional Job offer and co-ordinate with candidates for collecting necessary documents i.e. passport copy, ID card, Medical / Fingerprint reports for processing VISA.
• Coordinate and participate the university recruitment campaign for fresh graduate Omani’s.
• Candidate Applicant tracking system is updated in a timely and accurate manner, along with daily, weekly and monthly reports on recruitment and mobilization activity to regional business leads.
• Prepare Monthly Staffing Analysis statistical reports and Presentation for submission to top management.

Key Accountabilities:

• Responsible for source the offshore crew candidate through E-Recruit, Various Job Portals. Working closely with hiring managers & higher level management to explore the best fit for an organization.
• Maintains accountability for the entire recruiting process;
• Continuously “closes” qualified candidates and works to drive offer acceptance;
• Responsible for internal and outsourced recruitment.
• Advertising job vacancies (newspapers, websites networking, international agencies, professional networking: Linked in; Facebook)
• Evaluation of CVs as per the job descriptions & Specification.
• Conducting telephonic, video conference and face to face interviews.
• Short list candidates and coordinate the selection process with line managers & Clients Company.
• Verifying candidates visa status and eligibility to work in KSA.
• Negotiating terms of employment & devise offers in coordination with the line managers & Clients Company.
• Manpower planning (Mobilization and demobilization of employees to/from sites and providing leave relievers when necessary.

• Responsible for senior level and Mid-level In-house recruitments through E-Recruit, Various Job Portals. Working closely with hiring managers & higher level management to explore the best fit for an organization.
• Coordinating with Hiring Managers and Interview Panels to ensure job requirements & expectations are clearly understood & candidates are assessed against appropriate criteria.
• Uses sourcing strategies to look for talented and diverse candidates through creative methods & internet, on-line databases, social media, employee referrals and networking events.
• Responsible for selection and recruitment of employees, based on the defined policies and procedures as well as in line with manpower plan and employee requirements as defined by the recruiting managers.
• Scheduled the interview with the Technical Head/ Concerned Interview Panels.
• Interacted with Hiring Managers to maximize effectiveness of recruiting process to ensure timeliness of recruitment Process.
• Oversaw the recruitment process through Transfers, Employee Referrals, Job Site Portals, Social Networking Sites (LinkedIn) and Personal Network & Database.
• Managed scheduling and logistics for all interviews between candidates and hiring managers; including candidate travel arrangements;
• Work closely with Project Managers to manage project mobilization, demobilization and transfer of internal candidates.
• Review Company's Organization structures and updating approved changes in the structure/layout and system in order to maintain an up to date organization chart at all times covering every division within the company.
• Maintain records of internal promotions, transfers, leavers & recruitments in order to conduct analysis and support planning cycle.
• Preparation of related Management Reports including organization charts, manpower summaries, movement, analysis, for senior management review (Executive Director -Vice presidents etc.).
• Assist HR manager for Implement the salary structure with employee grade as per approved designation & company policy.
• Manage motivation and training of the entire staff; work with them to ensure that they had the skills, knowledge and motivation to carry out their roles effectively.
• Identifying training and development needs in the Company through job analysis, appraisal schemes in coordination with department managers.
• Performed System Hiring through SAP HR for generating a unique employee code.
• Prepare monthly reports such as Headcount and Employee Turn-over for submission to Group HR.
• Visit Project \ plant sites on regular basis for identification of issues regarding HR.
• To supervise and follow up appropriate action for management decisions on grievances.
• Reviews employees' claims and payments request assess against Company policy & submit to finance section for payment.
• Handling employees Gratuity, leave salary settlements, other dues and benefits.
• Handle employee resignations and terminations processes, Visa clearance and ensure the company assets are returned when employees leave company.
• Monitor probationary period status of employees, and check action letters issued to implement the approved decision.
• Coordinate with PRO for different Human Resource activities related to Government Relation services such as New Visa application, issue New Iqama & Renewal, Exit and Re-Entry Visas, Work Permit Card and Passport Renewal etc.
• Oversee the development and implementation of an effective performance appraisal system that is in line with company’s policies, supports the performance measurement system developed by the organization development department, and is tied to the bonus and promotion schemes of each employee.
• Coordinating with the department head for employee internal transfers and update personnel record accordingly.
• Enrolled all new joiners for company’s benefits including Medical & Accidental Insurance, Leave Benefits, etc.
• Review, verifies and maintains all personnel files

Responsible for effective and fast recruitment processes both internally and externally.
Work closely with hiring managers to identify and select appropriate talent.
sources applicants who meet the specified criteria for the position
Job applicant screening and reference checking for possible employment.
Responsible for recruitment activities, induction and orientation of new staff and visa processing.
Forward collected CVs to the concerned departmental heads for evaluation.
Administer personnel records and documentation management.
Ensures that the relevant HR document is up to date, accurate and complies with relevant legislation.
Manage employee probations, promotions, and salary administration.
Announcement of new joined employee, sending HR bulletins to all employees, selecting employee of the month.
Responsible for corresponding with all candidates regarding status of application.
Prepares Job Offer, Employment Contracts and other documents related to the department.
Prepares and process bank account opening requirement of employees and other employee bank related matter.
Initiates the enrollment of employees for medical insurance card, renewal and assisting in medical claims reimbursement processing.
Liaises with PRO for visa, labor card processing, renewals & cancellations.
New-Joining formalities & update record accordingly.
Assign employee/payroll number for new arrived staff and operatives.
Prepare Engagement report for new join employee.
Manage the day to day personnel service requests from employees with utmost focus on quality of service delivery and employee experience.
Contribute probationary period assessment for confirmation of the employee.
Assist in performance management planning for all employees. Prepare the required forms and follow up the appraisal process through ensuring that all supervisors are skilled enough to conduct the appraisal.