Finance Officer
Danish Refugee Council
Total years of experience :9 years, 8 Months
• Ensure timely/Real time and accurate recording of all financial Transaction in the DRC’s Dynamic system;
• Ensure the weekly and monthly closing and cash count follow-up status report is produced on time in electronic and hard copies to Head Office;
• Maintain an electronic monthly cash book and perform daily and weekly cash reconciliation of the programme books;
• Check expenditures against budgets, preparation of monthly expenditure statement and properly filing of financial documents;
• Ensure that accounting records are kept updated, are reliable and are maintained according to DRC accounting practices;
• Code transactions for the project floats and ensure it is in line with project budget lines;
• Manage cash balances to ensure that sufficient balances are maintained for ongoing activities, while preventing too high balances to avoid incurring high exchange rate charges.
• Update monthly staff payroll for deduction for advances, and keep track of clearing all outstanding;
• Support payment to service providers, suppliers and contractors and clearance of advance of procurement officer against a “Goods Received Note” signed by Logistics Officer
• Prepare and distribute monthly expenditures reports on project and programme level in the support of managers and programme staff.
• Ensure that all documents relating to financial transactions and donor contracts are properly filed in order to facilitate their retrieval and to safeguard DRC financial interest
• Facilitate smooth internal and external audits of donor contracts
• Assist management and programme staff in preparing annual programme budgets based on quarterly and annual expenditure reviews
• Support coordination and preparation of bi-Monthly cash requests in coordination with relevant programme staff, forwarding it to Head Office in a timely manner
• Assist management and programme staff in budgeting, monitoring and financial reporting for specific activities or sub projects
• Report immediately on all cases of financial mismanagement, such as theft, corruption or non-adherence to DRC financial management rules; and, if necessary, develop new policies to safeguard against future mismanagement
• Support the production of timely and accurate encoding of all financial movements and the preparation of monthly budget monitoring reports
• Train new finance staff in the DRC Finance System and Regulations and advise on their performance to ensure sound accounting and procurement practices and that DRC’s financial regulations are always strictly adhered to
• Support annual performance reviews of Finance Staff and assist in identifying their training needs
• Monthly cash and bank reconciliations
• Regular budget reviews (monthly, quarterly annually)
• Donor reports as per schedule and deadlines
• Support DRC partners in maintaining accurate and compliant financial records, both soft and hard copies, ensuring records are properly filed and labeled, checking the completeness of financial documents
• Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Design and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Complete operational requirements by scheduling and assigning employees; following up on work results.
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintain office staff by recruiting, selecting, orienting, and training employees.
• Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contribute to team effort by accomplishing related results as needed
Also Works on Excellence projects and worked as Excellence and Quality assessor in “Mohammad Bin Rashad SME award”.
1. Service center advisor
2. Financial analyst.
3. Finance specialist (finance consultant).
4. Fourth Generation excellence projects.
5. Quality Management projects and quality assurance.
6. Process Management.
7. Projects Coordinator& Projects Management.
8. Quality Management.
9. Innovation Management.
10. Performance Management.
11. Writing techniques.
12. Writing Training Courses.
13. Presentations techniques.
14. Trainer
• Verify, allocate, post and reconcile accounts payable and receivable
• Produce error-free accounting reports and present their results
• Analyze financial information and summarize financial status
• Spot errors and suggest ways to improve efficiency and spending
• Provide technical support and advice on management accountant
• Review and recommend modifications to accounting systems and procedures
• Manage accounting assistants and bookkeepers
• Participate in financial standards setting and in forecast process
• Provide input into department’s goal setting process
• Prepare financial statements and produce budget according to schedule
• Assist with tax audits and tax returns
• Direct internal and external audits to ensure compliance
• Plan, assign and review staff’s work
• Support month-end and year-end close process
• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Ensure compliance with GAAP principles with our financial manager and accounting manager to improve financial procedures
• Post and process journal entries to ensure all business transactions are recorded
• Update accounts receivable and issue invoices
• Update accounts payable and perform reconciliations
• Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines
• Assist with reviewing of expenses, payroll records etc. as assigned
• Update financial data in databases to ensure that information will be accurate and immediately available when needed
• Prepare and submit weekly/monthly reports
• Assist senior accountants in the preparation of monthly/yearly closings
• Assist with other accounting projects