Specialist - Procurement & Contracts
Dubai Healthcare City Authority
Total years of experience :12 years, 3 Months
Specialized Procurement Categories:
- Construction & infrastructure projects’ procurement - Developer (DHCC Phase 2 - Al Jaddaf)
- Facilities Management, maintenance and fit-out projects’ procurement - Developer (DHCC Phase 1 - Oud Metha)
Key Responsibilities:
- Provides input in pre-contract development, supports in the preparation of tender documents and reviews procurement related proposals to ensure tendering/procurement processes are conducted in the most efficient manner.
- Collaborates with internal stakeholders to develop Request for Proposals (RFPs) and ensures their requirements are well defined in line with the procurement governing policies and organizational guidelines.
- Serves as the point-of-contact for providing contractual advice and guidance across the organization and leads the development of purchasing expertise to meet the needs of various internal departments/stakeholders.
- Undertakes administration of the existing agreements and addresses any issues with the vendors on behalf of the organization.
- Caries out full procurement cycle including tender process for FM services as well as major fit-out and infrastructure projects.
- Drafts and issues contracts, Non-Disclosure Agreements (NDAs), Letters of Acceptance (LOA) and establishes long-term agreements with key suppliers in line with internal budgets.
- Supports in building long term relationships with key suppliers in order to facilitate critical procurement transactions.
- Obtains compliant offers from vendors, reviews commercially, negotiates rates, finalizes contract conditions and provides recommendations for award.
- Manages vendors’ contracts including but not limited to valuation of variations, managing disputes, review payment applications and closing projects commercially.
- Prepares payment certificates, various reports and documents as requested by the senior management.
In November 2020, I decided to take a career break to pursue personal goals such as starting my business “Scent Up Perfumes Trading LLC” whilst taking responsibility of my own professional development during this period.
Overall Responsibilities:
- Establishing the procurement policies/procedures of the company.
- Working with other business partners on the financial models.
- Establishing the procurement related forms to be used moving forward with the business RFQs, evaluation and award.
- Exploring local and international markets to identify potential sources of supply.
- Leading the negotiations with vendors and legal consultants.
In June 2020, Meraas procurement was merged with Tecom procurement. As part of the of restructuring process, my position title was changed to Manager - Sourcing within Tecom.
Designation Chronology:
- June 2020 - November 2020: Manager - Sourcing at Tecom
- February 2018 - May 2020: Manager - Procurement at Meraas
- January 2016 - January 2018: Assistant Manager - Procurement at Meraas
- August 2014 - December 2015: Senior Officer - Procurement at Meraas
Joined the organization as Senior Officer - Procurement and moved up the career hierarchy meriting 2 promotions to the position of Manager - Procurement ultimately through exceptional performance.
Specialized Procurement Category:
Community Management, FM, maintenance and fit-out projects’ procurement - Developer
Key Projects to Credit:
- Retail Malls: City Walk, The Beach, Box Park
- Residential: Bluewaters Residences, City Walk Residences, Bvlgari Residences, Nikki Beach Residences, Discovery Garden Buildings, Umm Al Shief Villas, Bayti Villa Compounds, Umm Suqeim Villas, Dunes Village
- Commercial: Jebel Ali Warehouses, Jebel Ali Labor Accommodations, Lehbab Business Center
- Islands: Jumeira Bay, Pearl Jumeirah, La Mer, Bluewaters
Highlights:
Successfully handled tenders to the tune of 500 Million Dirham approximately while generating savings of more than 15% against budget.
Key Responsibilities:
- Managed all the procurement activities of Meraas Group other than construction related procurement across all business units as per the approved budget allocation.
- Contributed to the development of procurement, tendering and contract management policies and procedures.
- Managed all the requisitions of supply of goods and services through a centralized ERP system (Oracle).
- Took part of a cohesive procurement strategy that aligns with the organizational standards and ensures that the goods and services purchased are of supreme quality and at the most competitive market prices.
- Established vendor qualification benchmarks and administered vendor prequalification process while regularly updating the approved vendor list to achieve maximum cost saving and avoid any possible delays in project.
- Negotiated extensively for favorable pricing, payment terms, delivery schedules and high product quality.
- Established close rapport with key vendors demanding economies to scale; enforcing contracts while approving or renewing relationships based on past performance and responsiveness.
- Generated reports that involve compilation of critical purchasing data including savings and spend analysis report for improved decision making for future business operations.
- Supervised procurement staff efficiently to achieve the best productivity scales and reviewed quotation and purchase orders prepared.
Specialized Procurement Category:
Construction projects’ procurement - Main Contractor
Key Projects to Credit:
- Tower Projects (Infinity/ Lillian/ Saraya)
- Villa (Al Bashra/ Arabian Ranches/ Silicon Oasis)
- Fairmont Hotel
Key Responsibilities:
- Delineated project plans/ scope to understand technical resources required to execute projects efficiently and safely. Outlined quantity, quality and technical specifications in the RFP’s as per client’s requirements and budget allotted.
- Scrutinized bids to identify suppliers offering best in class quality and competitive prices; negotiated beneficial terms and developed purchase orders/ contracts specifying service levels while enforced a strong escalation process in case of any deviation.
- Cultivated professional relationships and negotiated effectively with key suppliers/ vendors. Maintained a continuous flow of resources while demanded economies of scale to minimize costs without impacting quality.
- Worked in close coordination with engineers, suppliers, purchasers and inspectors to maintain project uniformity and integrity; processed purchase orders for payments after detailed verification and inspection of materials delivered.
Key Projects to Credit:
- Oasis Hospital (Al Ain)
- Sheikh Khalifa Interchange (Abu Dhabi)
Key Responsibilities:
- Planned, coordinated and organized schedule of activities from project conception stage up till implementation and final handover with close tabs on assigned deadlines in close coordination with Site Construction Manager
- Outlined resource requirements (materials, equipment and labor), deployed them to their best advantage. Addressed all problems related to project instantly to minimize delays.
- Closely monitored schedules; maintained up to date records of all critical project details and prepared requisite reports thereof for Site Construction Manager’s review.
- Supervised work of labor and assured conformance to project specifications including quality, cost/ budget and time-plan whilst complying with all health and safety requirements at site.
