Mohammad Azarutheen Ubayadullah

Facilitates on-time task completion by using appropriate resources effectively.
 Monitor Planned Preventive Maintenance (PPM) approved by Facilities Management, by reviewing reports, schedules, spare parts required to avoid major breakdown in equipment, buildings and to provide efficient service to internal/external customers.
 Coordinates all activities related to the Asset and Facility management preparation and submission of approvals, requests for Quotations, prepares and monitors the Supply and Contracts activities and maintained the relevant data base accordingly.
 Coordinate discussions with selected vendors or suppliers regarding goal setting performance criteria, and performance review. And Scheduled move in /out dates for tenants. Updating all important records.
 Plan, direct, and coordinate activities of contractors staff, including out sourcing type of contracts, and all related administrative work and supervision of personnel.
 Assists to supervise term contractors and technicians in the maintenance of properties and facilities,
 Ensure all facilities infrastructure is operating effectively to support company day to day operations including supervision of Facilities Management Helpdesk ensuring that raised tickets/concerns have been resolved as per agreed SLA.
 Ensures to consistently reviews preventive maintenance program, recommend improvement and submit report to management and/or client and Prepares daily, weekly and monthly activities report.
 Ensures to facilitate check daily operations checklist, random site checking, evaluate weekly reading and reports for the smooth running of the operations.

• Preparing plans for the purchase of equipment, services, and supplies Following and enforcing the companys procurement policies and procedures.
• Maintaining good supplier relations and negotiating contracts.
• Prepare and issue Purchase Orders/Contracts upon approvals based on the most accurate information (quantity, price, delivery timeline) and forward to the Vendors for deliveries as per the committed delivery dates.
• Preparing budgets, cost analyses, and reports.
• Prepare regular reports on expenses and office budgets.
• Supporting bookkeeping and payroll activities as needed.
• Organize and schedule meetings and appointments etc.
• Manage local Indirect service providers, selection of suppliers, their performance and drive productivity initiatives.
• Provide analysis of costs, new and existing and review cost reduction activities.
• Ensuring compliance with all processes and procedures for purchasing goods and services.
• Review and approve low-value/low-risk purchase requisitions.
• Maintain and update the Purchase Request Tracker for the Procurement team.

• Receive requisitions from various Business Lines including IT, HR, Admin and Marketing.
• Verify if all required information/Documents is entered and attached before receiving the same with approvals as required.
• Prepare request for quotations / proposals (RFQ / RFP) with all required information clearly mentioned in the form and float enquiries to the Vendors/sub-contractors from the approved Vendor Database through catalogues and other mediums.
• Prepare Quotation Comparison Sheet (QCS) forms for negotiation and selection of vendors.
• Ensure that materials or services are delivered to the facilities on time, in order to meet the site requirement and for completion of the job.
• Overall supervision of office and staff welfare in coordination with HR & Admin of all offices.
• Supervisors subordinate Personnel, assisting operation department in manpower planning for the site determining workload, delegating assignments monitoring and evaluating performance

• Coordinated with internal & external resources including department, vendors, subcontractor, and client etc. as required meeting to assigned jobs operational needs.
• Schedule daily workload ensuring the work is prioritized and that work is completed expediently and professionally.
• Prepare the planned preventive maintenance program for assigned area.
• Prepare quotations & Contract proposals & Cost sheets based on clients requirements, within the limited constraints.
• Managing the transport facility.
• Co-ordinate activities regarding Material requirements for maintenance operation.

• Preparing and Verifying Invoices and processing final stage.
• To arrange Travel and accommodation for business purposes.
• Manpower Recruitments and selection processing.
• Time sheet monitoring, ID cards master database keeping, preparation and designing.
• Controlling the Admin Dept. & keeping employee records.
• Supporting other departments and time monitoring.
• Admin Relations, Office documentations & Computer system Maintenance.
• Preparation of Timesheet & monthly salary things.
• Employees Leave Calculations, attendance updating & screening