Admin / HR Coordinator cum Public Relation Officer
Al Fattan Group & subsidiaries (working with UAE ARMED FORCES)
Total years of experience :16 years, 4 Months
Preparing mobilization budget according to HR manpower requirements and personal
facilities.
Overseeing staff and workers information and their personal records.
Coordination of the employment process with the Industrial requirements schedule (300
employees).
Responsible of renewal and keeping up to date the employee personal files (expiration,
termination, annual leaves).
Doing timely renewals of personal contracts of employees of al Fattan ship industry.
Issuing of memos and important instruction during special projects to make sure safe working
environment.
Hiring workers as per the requirements of new projects.
Keeping eye on the manpower, to make sure the projects are delivered as per the deadline
given.
Oversee the company trade license renewal and in-charge for the renewal of all group of
companies trade licenses as well on timely basis.
Conduct meetings to renew company staff and workers life & health insurance contracts and
policies.
Review all company vehicles are registered and their contracts with car insurance are valid in
terms of any emergency or accident.
As Training Center coordinator and Test Center Administrator (TCA) for ICDL and TOEFL iBT Programs includes:
Direct coordination for the above mentions programs (representing center)
Renewal & maintaining of yearly Training& Testing contracts.
Assured all required programs requirements are up to date.
Monitored all registration record is out of error and assuring all registrations and student records database is correct to the information from the student.
Supported student registration process for TOEFL iBTs Exams, Scheduled Test for TOEFL iBT test and for ICDL Test sessions.
Prepared Labs for the Exams dates, and registered tested students for the test day.
Test Center Administrator (TCA) for ICDL GCC and TOEFL iBT from ETS.( over all administrated ICDL test sessions and TOEFL iBT Exams )
Assured the students receive their certificate in time & filled all completed student records.
As Public Relation and Admin Responsibilities include:
Planned, developed and implemented Admin &PR strategies.
Assessed job applicants according to the job description.
Arranged interviews and conducted interview sessions with Managers.
Managed company staff operation by scheduling and assigning employees;
Recruiting, selecting, orienting and training employees and follow up on work results.
Scheduling staff’s visa, medical, coordinating with other internal and external departments.
Ensured all visas, medical insurance and work permits are up to date and arrange timely renewal.
Assisted in all general inquiries& matters concerning Department of economic development (DED), Ministry of labor (MOL) and ministry of interior (MOI) and other government departments.
Maintained supplier contract renewals i.e. newspapers/suppliers/database/ companies, vehicles etc.
As a finance and Procurement officer includes:
Constantly supervised and analyzed the company’s financial situation and outgoing/incoming cash flow, and suggested options for finance and improvement of financial situation.
Delivered cost savings for the company, Projected stock levels.
Controlled purchasing and mobilization budget.
Prepared and study partnership and joint business contracts with respect to business terms and conditions.
Supervised the performance of the center and performed SWAT analysis.
Managing day to day accounts receivables and payables, reconsolidated monthly activity, generated monthly and year-end reports.
Administered payroll and employees’ benefits.
Support team by providing admin assistance
Generate letters, memos, emails and other correspondences with clients and internal company
updates
Preserve consistency with record keeping and maintain systematic filing
Prepare presentations, property factsheets and investment proposals
Act as the point of contact on administration matters; ensure smooth functioning of the
department in handling day-to-day transactions.
Preserve proper records of incoming and outgoing correspondence, file documents and letters
systematically, and keep all assigned files up-to-date. Maintain confidentiality
As Property Coordination includes:
Coordinate with the sales/leasing team on the daily client forwarding assignments.
Fully abstracted all lease and entered all pertinent information into the management system
Prepare necessary forms for new tenants such as Reference Sheet, Offer letters, Tenancy
Contracts etc.
Made travel arrangements for the VIP clients.
As admin support cum purchaser includes:
Handled quotations, invoices and LPOs.
Study business payments terms and condition of the desire projects.
Prepare purchase orders and send copies to suppliers and to departments originating requests. Kept daily records of accounts.
Review requisition orders in order to verify accuracy, terminology, and specifications Coordinated office services, such as personnel, and records management control
Updated data and information on applicable software by the administration department.
Prepare, maintain, and review purchasing files, reports and price lists.
Maintained calendar and co-ordinate the workflow and meetings
Bachelor of Arts with Honors in Business ( discipline in business management and business administration )