Payroll accounting manager
Adastra Group
Total years of experience :26 years, 5 Months
Payroll Administration:
•Managing above $4M monthly payroll for above 325 employees from US and Canada.
•Responsible for the administration of Monthly Payroll processing, compensation changes, record keeping of contracts, time and attendance/ vacations, leave of absence, over Time, bonuses, etc.
•Managing the process of bonus approvals, quarterly and annual.
•Familiar with Bank processes for opening labor bank accounts.
•Responsible for the proper entry, storage, update and security of employee personal data, confidential files, updating personnel files and employee status changes in the system.
•Managing the complete filling process of different documents including HR, Payroll, Contracts and financial documents.
•Experienced in the preparation of travel authorizations, salary certificates, Job letters, termination notice etc.
•Very good experience in the preparation of monthly, quarterly and annual reports for management, auditors and stakeholders.
•Managing the payroll records in ADP systems (Pay @ Work, People @ work, and Workforce).
•Managing the monthly withholding tax remittances GST/HST, Payroll taxes and Corporation tax.
•Issuing and filing of employee records on termination ROEs and year end earning statements, T4 slips.
•Coordinating with executive management for bonus approvals and other policy matters.
•Managing the annual performance review (PPRs) and updating the compensation and benefit records.
•Very good experience in preparing the schedules and planning.
•Sound experience in job evaluation, ranking systems and grading scale process.
•Good experience in process implementation plans based on the line of business and its policy parameters.
•Good experience in preparing the job descriptions for new and current employees.
Accounting:
Responsible for Coordinating full cycle accounting, Inter-company, month Closing, Bank reconciliation, tax filing, year-end closing, management reporting, Audit preparation and Fixed Assets Management
• Prepared financial statements, variance analysis, aging analysis, GL accounts reconciliation, intercompany accounts, payroll, fixed assets, bank reconciliation and inventory control.
• Coordinated to ensure the company accounting practices, principles and IFRS compliance are in effect. managed batch validations, analysis of financial data, prepared periodical financial reports and MIS report.
• Managed accounts payable, processed cheque runs, processed wire transfers for foreign vendors, coordinated with finance, procurement and other department heads for invoice approvals, and ensured proper coding of invoices and expense reimbursements.
• Managed Accounts receivables and collections, coordinated meetings with collection agents and updated the accounts receivable status. Evaluated effectiveness of current collection policies and procedures and recommended new credit limitations on customer accounts.
• Developed excellent working relationship with customers, responsible for reporting on progress of billing and cash collections.
• Ensured billings are issued on a timely basis in accordance with contractual terms and conditions.
• Ensured monthly bank reconciliation and intercompany reconciliation are completed.
• Ensured the proper and continuous flow of day to day financial activities of the business including journal entries with proper supporting schedules have been done, month-end close, prepared sales tax schedules and ensured timely remittance of sales tax and payroll taxes, processed semi-monthly payroll, managed petty cash, assisted in the preparation of supporting schedules for auditors.
• Reviewed material receipts and issues, coding, SKUs, verified shipping documents for international shipments and approvals, assisted in the budget preparation and feasibility reports.
• Reviewed and rectified staff member’s entries as needed, assigned daily job tasks to the staff members.
• Job responsibilities included to oversee day today accounting and financial activities of the business.
• Provided support to the finance manager and supervised accounting staff.
• Produced monthly MIS reports discussed budget vs. actual variances and aging analysis with respective cost center managers.
• Prepared monthly and quarterly GST and PST details for remittance to Canada revenue agency.
• Finalized accounting batches, organized and scheduled internal audits, responsible for month-end, year-end closing activities.
• Involved in finalizing terms and conditions of contract for new projects or purchases.
• Managed the payment processes of clients and tracking progress of billings through to the point of payment.
• Responsible for developing and implementing standard operating procedures, accounting policy manual and accounting software.
• Managed accounts payable, accounts receivables, Inventory control, fixed assets and Inter-company accounts.
• Updated Items, skus, vendors, customers and employees details into the system.
• Prepared monthly bank reconciliation and forecasting of income and expenses.
• Managed treasury functions including cash flow and preparation of payroll and posting into general ledger.
• Responsible for communication with vendors and customer.
• Processed vendor payments and monthly payroll.
• Maintained vendor and customer relationship by establishing constructive and professional communication with vendors and customers
• Managed day to day credit control activities, prepared the daily collection schedules and reports.
• Worked closely with the credit collectors, monitored the accounts receivables and reviewed sales vs. collection.
• Provided updated account statements on monthly basis to all customers and followed up for collections.
• Managed and ensured company credit policies are applied in appropriate manner and credit notes, debit memos are properly recorded.
• Maintained LCs and Bank guarantee records for timely collections.
• Negotiated with the delinquent accounts, reconciled the accounts receivables.
• Prepared customer contracts and maintained the master data of customers, attended the inquiries from the customers.
• Produced monthly aging and statement of accounts. Organised monthly meetings with the collection agents, reviewed the credit terms and contracts of the customers and prepared the credit status reports for the management.
• Job responsibilities included to coordinate the Implementation of BaaN ERP System for finance (Payroll, GL, AP, AR, CM and FA module).
• Maintained chart of accounts, cost centers, dimensions, logistic and financial tables, fixed assets and inventory coding, Sales, Credit Control, Cash management system.
• Updated fixed assets GL Codes arising from new purchases, capital project completion (Work in Progress-capitalized) and for project inventory stock.
• Managed complete and up to date inventory of all the fixed assets by description, serial number, asset key and location (cost center) in the fixed assets module.
• Managed and rectified the errors made by purchasing departments in LPO/FPO that require adjustments and proper accounting codes in the fixed assets module
• Managed and verified the employee data, payroll are recorded and managed in accordance with the company policies, guidelines and IFRS standards.
• Managed the reclassification, transfers, and disposals of fixed assets and running the validation in the system to update the records appropriately.
• Updated all the leased and purchased motor vehicles depreciation schedule in the system and running the monthly depreciation postings.
• Managed all the fixed assets movement reports, revaluation reports and depreciation reports are processed and reconciled with GL.
• Provided the depreciation reports to the budget department and discussing the variance or movements with respective department managers.
• Managed the fixed assets write off and sale requests.
• Prepared bank reconciliation and managed month closing, period closing, batch validations.
• Maintained purchase requisitions process levels, Purchase orders, item masters, interim accounts reconciliation.
• Responsible for providing help to end users and resolving system problems.
• Supervised the year-end closing activities, stock taking, cash count etc.
• Monitored the capital work in process and capitalized the completed projects, prepared monthly cost reallocation summary.
• Prepared budgets (Cost Center wise), posted various journal vouchers related to the accounts reconciliation.
• Job responsibilities included processing and finalizing the accounts, processing foreign and local payables, processing sales invoices, validation and posting of accounting batches.
• Prepared the monthly Bank reconciliation, GL accounts reconciliation, checked daily cash payment vouchers, bank remittance advices, prepared daily cash status and daily collection reports.
• Monitored the capital work in process, checked foreign payables and LC documents and capitalised the completed projects, assisted finance manager in daily financial activities and Budget preparations.
• Produced monthly aging analysis, MIS reports and discussed the variances (Actual vs. Budget) with the department managers.
• Checked monthly payroll reconciliation, posted various journal vouchers related to the accounts reconciliation.
• Reconciled inter-company accounts, issued debit and credit notes, supervised the annual stock taking and cash count, co-ordinated with the Internal and external auditors for smooth audit.
• Conducted internal audits for ISO9002, verified work instructions, recomended the change of processes as per the findings, coordinated with management representative for revised versions of ISO documents and coordinated with department managers to review the business process to align and map with ISO standards
• Checked the Inventory accounts and updated physical count Vs. Book differences.
• Maintained and updated the chart of accounts, dimensions, payment methods, logistic and financial tables, coding of fixed assets and inventory items into BaaN ERP system.
• Supervised the Accounts Staff, maintained and prepared the staff records such as, job descriptions, appraisals, vacation plan, increment schedule etc.
• Attended all matters related to the financial activities and assisted the finance manager.
• Successfully coordinated the BaaN implementation at Al-khalidia Farms
Auditing and management reporting projects
OTHER DIPLOMA/CERTIFICATES • Pursuing CPA-Certified Professional Accountants of Canada. • Passed the PCP-Certified Payroll Parctitioner certificate from Canadian Payroll Association in the year 2013. • Passed the Certificate course in “Quality Auditing” in the year 2001 from National Technical inspection and testing institute Saudi Arabia. • Passed the certificate course in “Quality Management System” ISO-9000 series in the year 2000 from National Technical inspection and testing institute Saudi Arabia. • Passed the Certificate course in “Food Safety Management” (HACCP) in the year 2000. From National Technical inspection and testing institute Saudi Arabia. • Passed the diploma in Lower typewriting with Second division conducted by the board of technical training and Education government of Andhra -Pradesh in the year 1989. • Passed the diploma in Computer application with second division from Sir Syed Technical Training Institute Hyderabad in the year 1990.