Senior Executive Assistant
United Facilities Management
Total years of experience :8 years, 4 Months
Administration Job Responsibilities:
-Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
-Providing Administration, Operations, Facilities, legal analysis, and research.
-Participates in/on a variety of meetings, committees (including chairing), task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
-Serves as a liaison with other departments within the College, the community, and external agencies to provide information on available resources, projects, and/or services.
-Supervises administrative services skilled and technical/support staff. Hires, evaluates, trains, disciplines, and recommends dismissal of staff as necessary.
-letters translation & Social Media content writing.
Legal & Compliance Job Responsibilities:
-Ensuring filing all regulatory legal documents & monitoring compliance with all relevant laws and regulations and Document Control, license, and certificates maintenance.
-Contract (Writing - Reviewing - Advising-Overseeing-Document Control), Drafting human resources, consultancy, lease, supply chain, services, licenses, IT services, NDA, labor, and employment contracts.
-Overseeing health and safety and injury claims and offering advice on court cases.
-Following up contract’s phases application & Investigating (clients-service providers-Third parties- etc.) legal capacity.
-Identifies and analyzes legal risks, advantages and solutions regarding contracts and litigation.
-Monitoring the implementation of the legal clauses and Products legal advising.
-Ensures adherence and compliance of company policies.
-Overseeing (Fire Systems, CCTV, Health & Safety - Security - Cleaning - Facilities) Regulations.
Operations & Facilities Job Responsibilities:
-Tender (Studying-evaluating-processing-finalizing& applying).
-conducting long negotiation process and meetings concerning contracts terms & conditions with our clients & suppliers.
-Plans, organizes, maintains, and manages the operations and reliability of college facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work by agencies having jurisdiction.
-Updates and maintains list of District facilities equipment, including life cycle and replacement costs.
-Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
-Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
-Collects and analyzes a variety of complex data and information, including utility costs and usage. Performs statistical analysis and summarizes findings in applicable reports or other communication mediums.
-As part of PCC and the department’s Emergency Management (Incident Command System) essential personnel require after hour and 24/7 on-call for response as needed.
-Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.
-trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc.
-Monitors the safety and accessibility of the College and its facilities. Serves as the point of contact for the department for code (e.g., ADA, Fire Life Safety) compliance issues, accessibility improvement projects, and/or other code related issues.
Administration Job Responsibilities:
-Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
-Providing Administration, Operations, Facilities, legal analysis, and research.
-Participates in/on a variety of meetings, committees (including chairing), task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
-Serves as a liaison with other departments within the College, the community, and external agencies to provide information on available resources, projects, and/or services.
-Supervises administrative services skilled and technical/support staff. Hires, evaluates, trains, disciplines, and recommends dismissal of staff as necessary.
-letters translation & Social Media content writing.
Legal & Compliance Job Responsibilities:
-Ensuring filing all regulatory legal documents & monitoring compliance with all relevant laws and regulations and Document Control, license, and certificates maintenance.
-Contract (Writing - Reviewing - Advising-Overseeing-Document Control), Drafting human resources, consultancy, lease, supply chain, services, licenses, IT services, NDA, labor, and employment contracts.
-Overseeing health and safety and injury claims and offering advice on court cases.
-Following up contract’s phases application & Investigating (clients-service providers-Third parties- etc.) legal capacity.
-Identifies and analyzes legal risks, advantages and solutions regarding contracts and litigation.
-Monitoring the implementation of the legal clauses and Products legal advising.
-Ensures adherence and compliance of company policies.
-Overseeing (Fire Systems, CCTV, Health & Safety - Security - Cleaning - Facilities) Regulations.
Operations & Facilities Job Responsibilities:
-Tender (Studying-evaluating-processing-finalizing& applying).
-conducting long negotiation process and meetings concerning contracts terms & conditions with our clients & suppliers.
-Plans, organizes, maintains, and manages the operations and reliability of college facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work by agencies having jurisdiction.
-Updates and maintains list of District facilities equipment, including life cycle and replacement costs.
-Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
-Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
-Collects and analyzes a variety of complex data and information, including utility costs and usage. Performs statistical analysis and summarizes findings in applicable reports or other communication mediums.
-As part of PCC and the department’s Emergency Management (Incident Command System) essential personnel require after hour and 24/7 on-call for response as needed.
-Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.
-trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc.
-Monitors the safety and accessibility of the College and its facilities. Serves as the point of contact for the department for code (e.g., ADA, Fire Life Safety) compliance issues, accessibility improvement projects, and/or other code related issues.
Aman Exchange Company, Kuwait City, Kuwait Worked as “Executive Assistant & Compliance Assistant Manager”, Jan 2016 - Oct 2018, Responsibilities:
- Handling correspondence, Document controlling process and managing the Company correspondence.
- Preparing the financial reports for the central bank of Kuwait.
- Prepare Kuwait Ministry of Interior Reports & Prepare Kuwait Financial Intelligence Unit Reports.
- Monitoring Customers’ Daily Transactions & Carrying out risk assessments.
- assist with compliance to include professional duties, legal/statutory responsibilities and obligations relating to insert as applicable financial, health and safety.
- achieving complete compliance management systems in accordance with organization plans and adherence to legislation and applicable regulatory bodies’ processes and procedures.
- contribute to training and development of the team.
- Immediately report any incident which the management needs to address using the appropriate reporting system & follow up and measurement of audit and report corrective measures.
- Bachelor of Laws, LLB, Bin-Swief University, Egypt (2004 – 2008).