Lead Contracts Administrator
SSH International
Total years of experience :25 years, 3 Months
Administering all the Infra-structure Contracts for the 'New Sabah Al Salem University City Project' (Contract Value: Circa US$1000 Millions).
• Spearheaded all contractual operations, overseeing compliance, change management, cost tracking, and claim mitigation strategies.
• Established and upheld robust contract management protocols, ensuring efficient control and oversight of pertinent contracts.
• Secured bonds, warranties, insurances, and other contractual elements in alignment with the Employer’s commercial interests and contract terms.
• Evaluated and managed commercial implications of incoming correspondence effectively.
• Crafted and delivered all contractual communications, ensuring clarity and accuracy.
• Managed the Application and Payments process meticulously, guaranteeing precise reflection of on-site progress and adherence to contractual obligations.
• Challenged and negotiated contractor claims and variations, offering thorough assessments of entitlement based on contract terms and legal parameters.
• Proactively assumed responsibility for identifying and mitigating commercial risks throughout the project lifecycle.
• Directed the Contract Management function, encompassing pre-award Procurement, Contract Administration, claims management, and contract closure across diverse contracts.
• Acted as the key liaison for SSH International, representing the organization in negotiations with clients, PM-CM teams, consultants, and contractors on procurement, contracts, and claims matters.
• Provided guidance and support to client and PM-CM Project Team members on contract procedures, processes, and compliance standards.
• Ensured maintenance of consultant and contractor securities and insurance portfolios.
• Administered consultants’ and contractors’ claims, including Extension of Time requests, with diligence and fairness.
• Contributed to the Commercial Evaluation Panel during procurement exercises.
• Led and participated in audit activities, ensuring adherence to Employer Requirements and Procedures within the Contract Administration function.
• Delivered comprehensive formal reports on contract and procurement statuses and identified issues to management promptly.
Responsibilities included:
• Managed the registration, pre-qualification, and selection process of subcontractors to ensure alignment with project requirements.
• Studied, reviewed, and negotiated pre-award and post-award quotations from subcontractors within project budgets, adhering to company policies and procedures.
• Provided expert support in interpreting subcontract agreements throughout project execution as needed.
• Conducted fair and reasonable price negotiations with subcontractors before finalizing contracts.
• Prepared comprehensive commercial packages and established terms and conditions for subcontract agreements.
• Supervised and monitored subcontractor performance in accordance with contract terms.
• Ensured consistent execution of subcontracts in line with company-approved policies.
• Reviewed and addressed subcontractor claims promptly and effectively.
• Approved subcontractor variation orders in alignment with site requirements.
• Reviewed and controlled subcontractor payment recommendations as submitted by site management.
• Facilitated and participated in post-tender meetings to address contract-related matters.
• Prepared claim letters and responses as required by project managers, ensuring accuracy and compliance.
• Advised project managers, project directors, and departmental officers on claims-related issues for clients and subcontractors.
• Provided necessary support in handling and following up on project claims as required.
• Coordinated with the finance department for timely processing of subcontractor payments.
• Collaborated with the procurement department to ensure legal compliance in purchase orders
Responsibilities included:
• Directed overall project construction management and administration, leading a team to achieve on-time, within-budget project delivery.
• Ensured strict adherence to contract terms and managed supplementary agreements for contractual integrity.
• Implemented robust cost controls and financial procedures outlined in construction contracts.
• Evaluated and reported on client variations and contractor claims, providing insightful analysis of cost impacts for design changes.
• Supported comprehensive reviews of contractor claims, including time extensions and penalties, ensuring fairness and accuracy.
• Prepared Change/Variation Orders and meticulously assessed their cost implications on the construction budget.
• Made impactful commercial decisions to optimize project outcomes in the short and long term.
• Fostered and leveraged strong relationships with internal stakeholders and external partners to drive business success.
• Spearheaded Contracts Administration and Quantity Surveying functions within the company, ensuring meticulous adherence to contractual obligations and efficient management of project finances.
• Reviewed main contract documentation and synthesized key contract clauses into summary matrices for enhanced clarity and reference.
• Assessed contractual obligations and refined contract templates to optimize legal compliance and operational efficiency.
• Drafted comprehensive sub-contract documents, facilitating seamless agreement between parties.
• Led negotiations for main and sub-contracts, refining budgets, cash flows, final accounts, and reports to align with project objectives.
• Administered main contracts and subcontracts, overseeing compliance and facilitating smooth project execution.
• Proactively issued relevant notices to clients and subcontractors within specified timeframes, maintaining transparent communication throughout projects.
• Addressed breaches of contract promptly and effectively, liaising with clients and subcontractors to resolve issues.
• Investigated unpaid claims by clients, applying contract provisions and onsite assessments to determine responsibility.
• Managed responses to damage invoices, diligently following up and resolving claims to ensure equitable resolution.
• Prepared and robustly defended contractual claims, reporting directly to the Projects Director to uphold project integrity and financial viability.
• Spearheaded project start-up activities, meticulously verifying contract documents, insurance policies, performance bonds, and advance payment guarantees, while managing subcontracting for mobilization works.
• Cultivated and maintained professional relationships with clients, consultants, subcontractors, and suppliers, fostering cooperation and coordination essential for project success.
• Maintained regular communication with project stakeholders, including the project manager, architects, lead site engineer, and execution team, to monitor project progress and identify potential issues requiring attention, while maintaining detailed records to support extension of time requests or variation orders.
• Provided expert guidance on the interpretation and application of contract and subcontract agreements and conditions, ensuring adherence to contractual obligations.
• Conducted proactive face-to-face discussions with subcontractors to address contentious issues promptly and minimize disputes.
• Tracked contract requirements related to substantial completion, assessed incomplete works, and managed un-discharged obligations, quality deficiency cost savings, and alternative and substitution cost savings.
• Assumed full responsibility for contract close-out, ensuring all contractual obligations were met and projects concluded successfully.
Detailed study of tender documents, drawings & specifications. Corroboration of bill of quantities with drawings, to identify incongruousness or deficient information for assessing the contingency.
Prepared feedback information for pretender meetings. Categorize the project into different phylum by trades / suppliers for intriguing quotations from within Kuwait and abroad, Complete the tender documents and take approvals from the General manager for final Bid Offer and Submission of the Tender to the CTC or specified tender closing venue, for the following projects:
Review of pre-qualification documents, including the major subcontractors, completion of the tender invitation documents, reviewing the conditions of contract; highlight the special conditions, scope definitions, commercial terms and processing the tendering works, leading evaluation of tenders.
Claims related works:
Worked to facilitate Bruce Parry consultants in study of all the project correspondence of Kuwait University library, administration and students’ union building project, prepared acquiescent history for delay and disruption claims.
Compiled the complete claims documentation in coordination with claims consultants including the presentation for the above-mentioned project. Prepared the detail study for loss of productivity & statement of manpower at site, cost of works done and variation orders to substantiate the claim versus the contract price analysis.
Bachelor of Civil Engineering,