Logistics, inventory and Stores Supervisor
Alfanar Co.
Total years of experience :10 years, 3 Months
-Plan the capacity and design racking layouts for the new stores and enhancing the capacity and racking layouts for the current stores to reach the maximum storage capacity.
-Recommend improvements to departmental policy and direct the implementation of procedure, develop and implement warehousing plans and procedures in order to ensure the provision of goods and services that support the achievement of overall business objectives.
-Control and manage store expenses, checking payments invoices and approvals, arranging petty cash imp rest for storekeepers & keeping the record of store expenses by plant.
-Monitoring and executing of following jobs from and with the subordinates.
-Training of new employees, arranging manual for storekeeper, IM transactions, assets usage & there maintains, provide technical training to the store keepers and new employees as per requirement.
-Continuously monitor the performance and activities of the warehouse through the use of KPI, with a primary focus on cost controls.
-Keeping record of inventories & follow with storekeeper for justifications & account for adjustment.
-Conduct regular quarterly stock takings in all stores to ensure stock accuracy and that all deviations.
-Provide regular required statistical reports (monthly sales survey, weekly reports, frees space and current stock report, KPI, etc.)
-Daily check-up of stores transactions in system (transit, Open OBDs, etc. for the cities under responsibility)
-Initiate and follow up PRs in SAP for All warehousing Dept. including stores all over the kingdom (Stores rents, new assets, vehicles rent, etc. and follow up until finalizing
-Participate in the hiring process of new warehouse employees
Daily Operations:
-FOR INCOMING MATERIAL:-
•Receiving material from supplier as per PO & PR.
•Receiving material in system and informing concern departments.
•Forwarding posted documents (SRV & SRI with suppliers DO/ Invoice) to purchase.
•Arranging all posted material in stores at locations with item traceability
•Issue material to Production based on transfer orders.
•Ensure Material Transfer order for RM, Consumables & Sub-contractors Material, and SRV & SRI for Local
•Purchase and SRV for Imports material.
•Follow up with purchase for Missing Documents, for amendments in PO, for Excess /Short Supply material, for Rejected & Replacement material.
-FOR OUTGOING MATERIAL:
•Receiving FGCN from production and transferring goods in FG stores.
•Receiving FG Dispatch schedule from Production Planner for Service Box & from Techno Commercial Department
•for Switchgear and Dispatching goods to customers as per dispatch procedure.
•Plan and arrange service box FG for export customers and forward shipping documents (Packing list to planner).
•Follow up with Production & Planning department to meet short supply FG for exports schedules & following up with customers for vehicle arrangement
•Ensure FGCN, DO & Invoice for Switchgear FG & Signing FGCN, DO for Service Box FG
•Ensure Gate Pass & DO scrap materials
•Ensure Gate Pass for rejected and replacement materials
.
FOR RM & FG Ensure 100% accurate physical inventory matching with system inventory.
- Manage the Operations Teams & the warehouse activities to ensure running efficient operations that meet the company standards and customers’ requirements.
- Coordinates all activities within the station’s warehouse(s) with multiple projects to meet project deadlines and targets.
- Coordinates all activities and communication between the logistics department and other
departments in Aramex where needed. (Freight, Clearance, Domestic, Express...).
- Coordinates with the Logistics Product Manager on setting SLAs for new clients to come up with the best solution for the customer & the company.
- Schedules, direct and coordinate logistics functions according to existing documented
policies and procedures to ensure they are in place and followed.
- Recommends and ensures the implementation of changes and enhancements as necessary.
- Responsible for the solution creation and implementation for special requirement logistics projects.
- Follow up on quality audit results’ action items to make sure they are properly logged and worked on as planned
- Issues customers invoices each month according to the published procedures.
- Performs the responsibilities of the logistics supervisor when necessary.
- Ensures technology is properly and fully utilized to achieve the full benefit to the customer and the company.
- Gathers technical requirements from both customer projects and warehouse daily operations and communicates with the GSO or station IT to make sure they are delivered.
- Performs software testing to accept new features or changes.
- Authorizes and specifies OptiLog/SSA access levels for each employee to ensure each user has his proper access level.
- Oversees the requests and acquisition of storage systems, warehouse equipment, and other materials including designs, comparing offers and implementation work to make
sure the right equipment are available at the right price.
- Makes sure maintenance agreements are in place for all machines/equipment and makes sure maintenance is done regularly.
- Makes sure maintenance agreements are in place for all machines/equipment and makes sure maintenance is done regularly.
- Assists and trains personnel in the use of warehouse systems and the processing of work orders.
- Trains personnel on logistics procedures published under the DQMS.
- Trains personnel on customized logistics procedures & requirements for new customers.
- Establishes Safety and Security awareness among the logistics team to promote a safe and secure environment.
- Works closely with the warehouse team in their day to day operation.
- On Time Delivery for all Support Services of All Projects.
- Check and Balance the whole system in the warehouse to be well arranged.
- Follow up Loading/ Unloading items and Paper work preparation.
- All items received to store needed to be documented on Good Received Note.
- All stock needed to be delivered to other department in camp is documented with (Delivering, Receiving Voucher) Waybill form.
- Follow up waybills and GRN’s to ensure that there are no missing documents.
- All stock cards are updated for every actions happened in warehouse (receiving and delivering).
- Pay attention for weekly updated stock report to be sent to Logistics Officer and Logistics Manager to arrange quantities of stock with needed stock from other departments.
- Excellent filing system is prepared which indicates separates areas for every item in stock and this area contains another small sides for delivered/received items, waybills, GRN’s, PR’s, Generator Tracking sheet, etc….
- All items to be ordered is documented by Requisition Form (PR).
- follow up PR from the first signing from requester till reach the budget holder and then to the finance manager.
- Prepare and organize vehicles and drivers information to get security permissions and to reach them to the needed point in time.
- Warehouse maintained and cleaned on time.
- Any damages could be happened, are reported for Maintenance Request.
University of Jordan, Amman-Jordan. September 2009 - January 2014 B.Sc. in Industrial Engineering, (good) grade. Selected Courses: - Production and Planning Control - Facilities Planning. - CAD/CAM. - Motion and Time study. - Project Management. - Quality Control. . - Marketing Engineering. -Total Quality Management. - Engineering Design. - Applied Engineering Statistics. - Manufacturing Processes. - Operation Research. - Reliability and Maintainability. - Special Topics in Management (Six Sigma) . Graduation Project: Building Quality Management System (ISO 9001) for JISICO Dec, 2013. Building QMS system for (JISICO for Metal Industry) to get prepared for ISO certification, many requirements were needed such as gap report analysis, Procedures and forms with respect to the ISO standards. Practical Training: Quality Department from 1stJun – 1stAug /2013 ORANGE TELECOM ORGANIZATION. ⁻ Updated, maintained sales & customer service QMS for the company. ⁻ Prepared & attended external audit (Lloyd) finding with concerned departments of ORANGE and its shops too. ⁻ Applied ETOM methodology on sales QMS. ⁻ Opened, closed action requests for external audit. ⁻ Mentioned the basics of organization structure, quality functions & ISO 9001 /2008. Additional Courses: Certified Total Quality Management course – Industrial Engineering Club (University of Jordan). included: Basic information about Quality and its definitions. Quality cost and its benefits. What is (Quality assurance and its evolution to TQM. ISO (9000) families and its structure and usage.