Human Resource Coordinator
Al Ghurair Exchange LLP
Total years of experience :15 years, 5 Months
• Screening of the candidate, conducting initial interviews and facilitating the smooth on boarding process for newly joined employees.
• Proactive approach in managing the HR service across the business in line with strategic objectives
• Maintain and develop a current framework of HR policies and procedures ensuring accordance with local legislation;
• Advice and support employees on disciplinary, grievance and performance management issues ensuring all policies are adhered to;
• Ensure effective training programs are delivered, e.g. Induction, Management Development, Appraisals
• Provide accurate and timely management information and reports on data such as staff turnover, sickness absence, cost per hire, training, etc.
• Maintain a repository of up-to-date internal resumes to augment the staffing/business development processes.
• Plan and track training and development
• Organize training programs for staff as appropriate
• Monthly review with staff with respect to the concerns faced at the workplace.
• Facilitate Employee Counselling.
Fully responsible for Oversea recruitment, conduct several recruitment campaigns (India & Dubai)
Responsible to supervising the team to complete Employment process within deadline
Reviewing the Manpower Plan for assigned Department,
Searching Resume on our Company portal as well as other recruitment job portal such as Monstergulf.com, naukrigulf.com and bayt.com etc.
Review and match the resume with the Job description before sending to end department.
Personally set-up, conduct and evaluate the candidate in the interviews
Informing the recruitment agency or candidates for the interview schedule.
Attending the interviews as HR representative.
Follow-up the department for interview result and informing the same to recruitment agency or candidates.
Collecting the documents and follow-up with the candidates
Preparing and reviewing the Employment & Job Offer for selected candidates
Sending offer and receiving the feedback from the candidates
Prepare employment contract, visa documents for issuing employment visa
Arrange accommodation, airport pick-up and transportation for new employees
Arrange medical test for resident permit (IQAMA)
Maintain recruitment summary report daily
Handling and maintaining the visa for accepted candidates
Handling and maintaining the process of the visa’s and the constant communications with the company’s candidates/ agencies.
Maintained employee master data for Personnel Administration (PA) in SAP Human Resources Module.
Prepared employment contract agreements of Saudi’s and Non Saudi’s employees in Arabic and English language.
Transfer and change job offers.
Prepared and maintained employment files.
Handle all the contractor position (Support Services) for the company
Maintain Record for all the contractor employees working in Marafiq
Development of Recruitment section with latest methodical idea to improve the recruitment.
Handling all type of Admin. Task for Department.
Coordinate with all Section for training requirements,
Responsible for personal filing system for Department Employees.
Preparing Safety Presentations.
Maintaining record of Stock for Operation like PPE, Chemical, etc.
Follow-up Material Request.
Channel of Communication between Vendor and Department Coordinators
Responsible for all safety training for Department,
Coordinate with all Section for training requirements,
Preparing department training plan with the coordination of all Section
All Responsibilities of Training for Department like employee’s enrollments for all in-house training, modification, cancelation, and rebooking through SAP system.
Provide No-Show Justification to Main Training Center.
In-House Training such as Work Permit Issuer (WPI), Driving Implementation Program (DIP), FF (Fire Fighting), FA (First Aids), CPR (Cardiopulmonary Resuscitation), BLS (Basic Life Support), GT (Gas Test), ICS (Incident Command System), HR (Hazard Recognition), H2S (Hydrogen Sulfide), and other Awareness Courses.
Handle all types of OOK (Out of Kingdom) training.
Arranging Business trip like (enrollment of course, Ticketing, Hotel Reservation, etc)
Follow-up Invoice payment for course with Main Training Center
Maintain Excel Sheet of Training for all Section.
Every Month provide accurate training information to Department Manager and all Section Head.
Highly concentrated on Training Goals.
Follow-up enrolled Employees to attended their course
Maintain records for All type of Certificates for Department Employees,
Coordinate with Main Training Center to conduct more Safety Courses.
Provide training records to SCM (Safety Committee Meeting for Department and provide feedback to members for training related issues).
Responsible to process Manpower Requisitions for Department.
Responsible for staffing including, screening, searching and interviewing new candidates,
Informing selected candidates for interview.
Arranging Interviews and Gate Pass for candidates.
Reviewing & Sorting CVs.
Informing vacant positions to supervisor
Apart from above responsibilities, I was also active member of Safety Committee of department. In this committee we had monthly meeting for Safety where I was responsible for arranging meeting, prepare agenda, requesting and collection information from sections regarding Quarter Safety Inspection (QSI), KPIs, Near Miss Reports, Safety Talks, WPI, and many more. Preparing PowerPoint Presentation, follow up last recommendations. etc
Focal point in HAKA when candidates selected by HR Dept.
Prepare and Extend Offer to selected Candidates.
Co-ordination with selected candidates in acceptance of Offer (deny, demand for more, reject). Submitting documents to client after candidates response toward offer
Preparation of service contract with client for accepted candidates
Process Visa papers and send them to proper agent (if required). Arranging ETA for arrival. Arranging Transportation, Room and other requirement in kingdom before candidates arrival. Getting all information to process their Clients ID thru SAP, Arranging Vehicle & Client Sticker (If vehicle assigned)
When employees arrived, arrange Medical & Photos for Work permit.
Send new employees papers to personal Dept. to process Work Permit, Driving License (if required by client). Apply for their Medical Card.
As my early responsibility to report them to our client. Prepare documents for Report to Work for client. Prepare Employment Agreement on the report or after report to client. Arranging Bank Account to new employees
Enroll them to company payroll. Prepared and submit correspondences like Leave request, Salary increment, Evaluation, Re-contract, Termination, Resignation, letter or any type of documents to Client on behalf of employee or company. Maintaining more than 500 employees Files, Maintained information of all employees (project wise). Prepare certificates to employee like employment certificates, salary certificates, certificates for opening bank account, experience certificates, Bank Loan Certificate, Arabic Certificates, sponsor Agreement Contract, authorization letter, etc. Responsible to process renewal ID & Sticker before expiry by Online (SAP System), if failed to process it before expiry than Panel will be deducted by my salary. SR. 50.00 for a week. Attending official Meeting with Client as a Company representative,
Attending Trainings,
Weekly Meetings,
Report to Executive Director regards admin. activities,
I have completed my Graduation with First Class (68.7%)
