Senior Accountant - AP, AR and Payroll
Flat White Specialty Coffee
Total years of experience :12 years, 5 Months
Manage all company financials and oversee general accounting operations and procedures by controlling and verifying the financial transactions including preparing month-end reports, financial forecasts, budgets, Customer ageing, Supplier ageing etc.
Responsible for preparing yearly budgets, forecasts, set monthly targets for each outlets and make sure stores meets the target within the budget.
Update daily MIS report and monitor Food & Non Food cost are in line with the Benchmark cost.
Report immediately Executive Chef if Food cost goes beyond the benchmark and check on excess Pre & Post production waste in case if any
Liaise with Procurement or Store to identify if there is any changes in product prices which resulted in food cost fluctuation.
Responsible for preparing customer ageing for all the retail customers, online credit sales like (Talabat, Rafeeq, Asaap, Snoonu etc)
Frequent follow up with all the receivables accounts for prompt payment within the credit terms agreed.
Responsible for preparing supplier ageing, verify invoices (3way match), arrange payments as per the credit terms agreed.
Liaise with suppliers for all the queries related to invoice discrepancies and sort out.
Request Credit Card Statement from the owner and match up with the payments and pass necessary entry in PIMS.
Research and analyze expense variances for company management.
Analyze the profits and losses of the company and determine strategies to increase profit and cut down on costs.
Liaise with Admin department and finalize time sheet for preparing & finalizing the payroll of 106 staffs.
Generate SIF file in QNB web portal and send to owner for uploading the file.
Facilitate meetings with Management to review performance results to ensure organization stays on track with financial goals and expectations.
Management system implementation by way of preparing MIS reports (Daily, Weekly & Monthly)
Working proactively with Stakeholders to shape the overall strategy to establish & maintain the profitability of the business.
Prepare, Monitor & Manage Yearly Budget worth of QAR 67 million to new business, financial requirements, personnel needs and project plans needed to implement or take new businesses.
Report budgetary variances to Stake Holders (Project Manager, Country Finance Manger etc)
Analyse revenue (Patient Meal revenue) and cost for all the 7 Hospitals and report on daily basis
Review KFC’s (Key Financial Controls) implemented and identify the gap.
Raise monthly invoice worth of QAR 6.6 million in SAP & make sure payments are received within the credit terms agreed.
Submit all hospitals monthly invoices to HMC Hospitality as soon as it is finalized.
Frequent follow up with HMC material management & HMC Finance for the outstanding invoices and make sure payments are collected every month.
Closely monitor Receivables forecasts and schedule the follow up accordingly.
Update Country Finance Manager, Key Account Manager & Chief Accountant as soon as the transfer advice is received from HMC.
Auditing stocks and all documents and make sure all locations follow Key Financial Controls.
Food cost tracking on daily basis and make sure costs are not exceeding the target set.
Performing Recipe costing calculations as required by budget holders or managers using excel spreadsheets
Ensure daily man days are reported
Responsible for all Petty cash transactions and recording in SAP including handling and replenishing
Liaise in coordination with stores & management for all purchases and report budgetary variations and impacts
Prepare Forecasts second and last quarter of financial year
Maintain the records on consumable data, support on monthly/un planned stock check and inventories
Liaise with Admin department and finalize time sheet for preparing & finalizing the payroll of 450 staffs.
Manage and record petty cash floats, to submit the cash flow details to finance department on timely basis
Providing timely P&L reports from SAP and to provide additional financial reports as required making management aware of budget variances.
Review finalized P&L with Project Director every month.
Monitor & report daily cash collections from Cafeteria & Coffee Shop (Starbucks)
Monitor & Control daily material issuance to both Cafeteria & Coffee Shop.
Park & Posts necessary Sales Transactions in SAP.
timely responses to vendors, managers and employees.
•Review and approve all voided payments within Microsoft GP Dynamics.
•Checking of Warehouse supervisor and cashier handover reports
•Manage & provide assistance to Payroll Dept.
•Pre-auditing the payroll for zero error.
•Manage vendor relations by maintaining vendor profiles
•Manage monthly closing of financial records and posting of month end entries
•Assist in annual external financial audit; provide supporting documents according to auditor’s requests.
•Arrange stock auditing with Warehouse staff every month.
•Prepare and Verify the WPS sheet & Coordinate transfer of salaries to the bank.
•Prepare and monitor LC, Tender Bond, performance bond, Bank guarantee etc
•Proper filing of all accounting and employee related documents for future reference
•Make sure Withholding Tax are paid on time & file the Tax return through Auditors
•Preparation and accounting of Journal vouchers/ provision entries on time
journal entries in SAP AP
•Clearing of open items in SAP AP
•Raising statements in SAP AR
•Initiating wire payments through Allianz Cash & Treasury System (ACTS).
•Posting Journal entry in SAP GL for AGR Canada branch.
•Updating the banking database
Master of Business Administration
Bachelor of Business Management (BBM)