Assistant Manager Procurement
Himalaya Global Research Centre FZ LLC
Total years of experience :15 years, 5 Months
• Supervise day-to-day operations to meet performance, quality, and service expectations.
• Track and monitor purchase orders, deliveries, and invoicing to verify accuracy and compliance.
• Liaising with Freight forwarder couriers, Dubai Customs, MOH, and the Police Department for Goods clearance and approvals.
• Manage procurement activities, ensuring cost-efective materials sourcing and on-time delivery from suppliers.
• Monitor supplier performance metrics, taking corrective actions when necessary to ensure compliance with established guidelines and expectations.
• Coordinate with cross-functional teams to drive continuous improvement initiatives in the procurement department.
• Assisted in budget preparation by providing accurate forecasting information on expenses.
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Successfully excused 2.4 million CAPEX procurement plans for the new Himalaya Dubai R&D facility and saved 6.5% on the overall budget. Successfully relocated the entire laboratory assets and materials to the new premises without causing any delays in New Product Development (NPD).
• Reduced supplier lead times by establishing long-term partnerships and collaborative planning approaches.
• Negotiated favorable payment terms with suppliers, improving cash flow management without compromising supply continuity or quality standards.
• Maintained documentation for all purchases.
• Handel MOH, DM & Dubai customs renewal and audits.
Developed SAS-based ERP software solutions tailored for Research and Development (R&D) operations, implementing system-driven procurement processes. Accomplished the development of real-time Management Information System (MIS) reports for New Product Development (NPD), Raw Materials (RM), and Packaging Materials (PM).
• Vendor development for personal care and Pharma raw materials.
• Raw materials (RM) samples arrangement for new formulation development, daily receipt updates, posting orders to various suppliers, and inventory management.
• Provide NPD costing to the supply-chain.
• Negotiation with suppliers for Capex and Opex materials.
• Handled logistics and courier services, managed government audits, and facilitated the renewal of various licenses.
• Submitted weekly reports to the finance manager and research head for project procurement status.
• Direct material purchase (packaging): Evaluation of ERP requisitions, allocating orders for packaging material based on system-approved requisition and price list for packing material.
• Scheduling of packing material as per production plan to ensure on-time deliveries and minimize the inventory level.
• Visit vendors' plants to get the correct details of production capacity, machinery, workforce, and cycle time details for delivery.
• Achievement: Reduced lead time for regular packing material through bucket orders and monthly forecasts.
• MRO (Maintenance, repair, operational purchase)/ indirect purchase): Negotiation with suppliers of commercial commodities, engineered items, and managed leases supporting Maintenance, Repair and Operations (MRO).
• Contract management for regular consumable items like Fuel, regular maintenance spare consumable items, staff welfare items, stationery items, and cleaning items.
• Achievement: Saved AED 115, 000 through annual contract price agreements for regular consumables.
• Monthly planning and procurement of RM/PM for Dabur hair oil, Fem bleach and odonil.
• Coordinate with the central procurement team for order approval, price list, and vendor selection.
• Scheduling and tracking of materials, maintaining, and monitoring re-order level for C class material.
• Coordinate between vendors and internal departments for new product development.
• Managing all Maintenance, Repair, and Operations (MRO) purchases.
• Vendor development and negotiation. Generate and assign orders.
• Follow-up with vendors and the finance department to ensure timely delivery and quality assurance and processed invoices and payments.