Logistics Controller
TWMA
مجموع سنوات الخبرة :14 years, 3 أشهر
• Coordinate equipment certification in accordance with company and client specifications.
• Physical examination and preparation of all shipping mobilization and paperwork during the cargo loads out.
• Ensure packing specifications and compliance with API Q2 requirements.
• Maintain accurate and up-to-date documentation in respect of hazardous materials and materials/CCU certifications.
• Create mobilization within the system to support the offshore sites demand.
• Arrange transportation for all equipment movement from the company (AVL).
• Arrange for shipment pickups from international vendors when the purchasing teams requests it to verify that the paperwork and certificates specified in the PO are checked.
• Coordinate with stores personal to arrange the transportation from client base to stores for backload equipment’s/CCU.
• Ensure to obtain freight quotations from approved freight forwarders to choose the competitive value and services to optimize the cost/service.
• For overseas shipments, ensure that all customs documentation is organized accurately an on time.
• Apply for UAE local authority approval (ESMA, FANR, TRA, ERWADA etc.) for international shipments.
• Work with freight forwarders to file deposits and reclaims in port customs due to lack of documents given by the shippers, as needed.
• Maintain international shipments tracker to capture all the shipment movement live updates (i.e.: freight agent, quote price savings on freight etc.)
• Raise requisitions for freight shipments in the system.
• Raise requisitions for all mode of transportation and third party providers.
• Raise requisitions for all hired third party CCU’s in ERP system.
• Ensure warehouse team maintain and file international and local shipments documentation.
• On/Off hire third party shipping equipment’s and transportation.
• Coordinate with client shipping / receiving team at client base for the CCU’s movement flow from and to islands.
• Liaise with island supervisor / store in charge to ensure efficient and timely manner CCU’ flow from and to operational sites.
• Visit to client base for the mobilization monitoring, as required.
• Responsible for regular updates of the activities to the warehouse and logistics manager.
• Cover all duties in the absence of the warehouse and logistics manager.
• Create and execute a strategic sales plan. Arrange business meetings with prospective clients.
• Meet the potential clients and grow long lasting relationships by understanding their needs.
• Focal point for customers shipping request for land, sea and air freight.
• Coordinate with internal operations on all shipping requests.
• Provide freight solutions to customers for land, sea and air freight.
• Develops relationships with allocated customers, manage end to end shipment life cycle liaising with all internal and external stakeholders proactively informs customer on shipment status, exceptions and provides intermediate updates on incident solution Provides spot quotations and closes contract Takes and handles customer inquiries.
• Registers all customer complaints Drives solution of customer complaints by solving it directly or assigning tasks to other function Acts as first contact point for customer.
• Ensure seamless transaction liaising with Pricing and Billing teams key requirements.
• Cross checking and verifying all the shipment documents like commercial invoice, packing list, COO, Bill of Lading, Air way bill, any.
• Ensure if any permit or approval or certification is required from any government authority or ministry and get the approval if required.
• Responsible for setting up policies and procedure for the operations team to follow.
• Responsible for complete local Transportation for a client Baker Hughes.
• Responsible for complete Transportation for Rigs and Non Rigs movement.
• Maintain day-to-day control of DOP requests and shipments Creation.
• Tendering / Re-tendering and cancelling shipments within OTM.
• Maintain Timely and accurate Data in OTM.
• Assist Ops Manager & Supervisor as & when required.
• Raise IT tickets due to system failures or any other issue risen.
• Highlight and alert Management to exceptions risen within 1 hour “Truck un- availability, delays in transit, incidents and carrier’s performance and any exceptions that might occur”.
• Carriers implants supervision and milestones chasing.
• Daily communications with all the Product Lines and Carriers in order to have smooth operation.
• Receiving calls / Emails from PL’s to arrange vehicles on urgent basis.
• Chasing Product Lines to provide DOPs for all the fleet requests.
• Maintaining timely and accurate data for Product Lines who are not providing the DOP’s.
• Review and advise team lead on any potential cost saving opportunities or cost avoidance.
• Be prepared to support emergency issues arising from supply failures and offer contingencies with the team.
• Support the Control Tower team in any way that may be required.
• Reporting and highlighting exceptions / issues arising immediately.
• Consolidate, validate and publish a manual daily utilization and tracking report “twice a day”.
•Responsible for all the Local and International export shipment by Courier, Air, Sea and Road.
• Responsible for handling complete movement for more than 120 countries.
• Responsible for creating all the documents for all the shipment through SAP.
• Responsible for legalization of the documents if required.
• Responsible for checking if any permit or approval or certification is required from any ministry and get the approval if required.
• Responsible for negotiating with all the freight forwarders and get the best quotation for all the shipments.
• Responsible for collection of all the shipment safely from the loading point.
• Responsible for delivering all the shipment safely to the destination.
• Responsible for creating Air Way Bill for courier shipment and arrange for collection.
• Reply to the enquiries in timely manner via emails.
• Provide excellent service informing shipper and consignee on the status of their shipment.
• Maintain and update company database on daily basis.
• Sending pre-alert notification to all the import specialist at destination before the arrival of the shipment.
• Sending all the scanned documents and ETD and ETA to the destination before the arrival of the shipment.
• Follow up all the emails in timely manner.
• Follow up with the consignee in timely manner for the shipment delay and demurrage or detention.
• Provide overall guidance and assistance to the staff.
• Planning of staff deployment and arranging staff as requirement of the sites on daily basis.
• Managing all the staff roaster on daily/weekly basis.
• Ensure all staff documentation are properly maintained, balanced and updated and designation memos and takeover certificates are in order.
• Ensure adherence to deadlines and reporting’s.
• Ensure that site policies, procedures and guidelines are strictly and consistently followed.
• Ensure that all the time sheets are completed within the correct time limit and enquire all the site supervisors as and when required to resolve time sheet issues to send to payroll team within the correct time limit.
• Ensure payroll in authorized and signed off by operations manager or accounts manager.
• Working with supervisors regarding salary discrepancies to be rectified. All time sheet discrepancies must be reported to operations manager.
• All the staff accommodation shifting request raised on operations manager advice and shifting records to be checked with accommodation supervisors.
• Coordinate with transport supervisors for staff training and exams.
• Updating staff information as and when required on daily/weekly basis.
• Updating monthly data and revising to be submitted on time to operations manager.
• Dealing with telephone and email enquiries.
• Creating and maintaining filing system.
• Accurately updating information as required.
• Managed complete coordination between Sales Team and Top Management.
• Ensure there is always a healthy environment in the store.
• Maintained excellent relations with clients and ensured speedy resolution of client queries & grievances to maximize satisfaction levels.
• Evaluated requirements and negotiated for delivering products/services to key clients.
• Accountable for sales team performance and targets.
• Accountable for store presentation.
• Daily/monthly meeting with the team to ensure that all the team members are highly motivated and also to discuss issues as and when required.
Spearheaded team and implemented marketing plan to achieve the target.
• Managed all the activities related to maintenance of records on monthly basis to be submitted to the head office on time.
• Responsible for all the reports and time sheets to be submitted to the head office on time.
• Accountable for cash flow used in organizing camps and other activities along with the accountant.
• Accountable for organizing camp under budgeted parameters.
• Accountable for the performance of the camps organized.
• Accountable for team performance on monthly basis.
• Monthly meeting with all the staff internal and external to discuss all the monthly activities done and target achieved.
• Monthly meeting with CMO and other managers to discuss monthly activities and future plans.
MBA in Marketing
Bachelors in Commerce and Accounting.