CEO Office Manager
Egydrill Misr
Total des années d'expérience :12 years, 11 Mois
- Provides superior administrative support to the CEO, including correspondence, coordination,
communications, and problem resolution in an effective and efficient manner.
- Updates and maintains the CEO’s calendar.
- Coordinates preparation and timely dissemination of company reports and slide presentations
for board meetings.
- Creates highly effective organizational and filing systems, including quick and thorough
indexing resulting in easy access to critical information and streamlined office functioning.
- Take, type, and distribute minutes of meetings.
- Plans office layout develops and controls office budget, and initiates cost reduction programs.
- Conducts extensive internet search and performs general clerical duties.
- Coordinates and arranges different company events.
- Handling office tasks, filing, archiving, payments, memos, and reports using EDMS.
- Booking meeting rooms, cars, and reordering supplies.
- Supervising 7 drivers and 4 helpers, catering provision and maintain the office cleanliness.
- Managing fleets, checking car logs, and vehicles maintenance.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Maintain a polite and professional communication via phone, and e- mail.
- Organizing the office layout and maintaining supplies of stationery and equipment.
Achievements:
• Created a digital documents library for the first time in TVET Egypt using EDMS and ERP.
• Created a performance evaluation and proposals for office boys for the 1st time in TVET Egypt.
- Acting as the contact point between employees, management and external authorities.
- Participating in setting executive plans, and achieving all the required administrative, and
financial activities, data quality assessments and oversight.
- Following up the implementation of the project's office and field activities in order to achieve
different objectives and results of the action plan on a daily basis.
- Visiting the governorates weekly to attend important meetings, provide technical support and
follow-up field and coordinative work.
- Reviewing all the administrative requirements throughout the project on a daily and weekly basis
participating in a monthly performance evaluation of the coordinators.
Doing administrative and clerical tasks (Archiving, filing, faxing, scanning, and printing).
- Preparing and editing letters, reports, memos, and emails.
- Arranging meetings, appointments, and executive travel.
- Recording meeting minutes, and liaising with teams and units.
- Tracking daily petty cash, and maintaining folders on servers.
- Covering reception and responding to customer enquiries and complaints, and answering phone
calls and taking messages.
- Leading and supervising 25 field coordinators in daily field visits and phone calls.
- Planning coordinators hiring process, gathering volunteers, leading project planning, budgeting,
action plans and monitoring processes.
- Participating in training materials edits (course outlines, background material, instructional
materials, and training aids).
- Reporting daily evaluation findings to the programs manager and recommending changes to
enhance the programs, as appropriate.
- Participating in organizing a number of annual students’ graduation ceremonies.
Achievements:
- Created programs’ surveys, coordinators’ performance evaluation, and picking the
ideal employees for the first time in workplace.
- Trained more than 10.000 volunteers and students over 5 years in formal schools in human
development and entrepreneurship programs.
- Ensuring running of the office operations starting from handling incoming calls and end-up with
preparing reports to the MD.
- Participated in events’ planning handle budgeting and some other financial processes.
- Ensuring maintenance of office machines and catering.
- Receiving mails, phone calls, correspondences on behalf of MD.
- Update MD calendar, attend meeting, and taking notes.