Mona Gerges

assisting the accounting manager in the accounting operation

handling the petty cash

handling the students’ monthly payments

issuing reports related to the payments

checking the daily voucher list

filing the students documents

submitting certificates, as per students’ requests, to the main campus and following up until receiving them

Halba



● handling all the administrative work related to the reception area

● performing data-entry, documentation and filling duties

Answering incoming phone calls and forwarding to the concerned parties and giving needed information when needed


Maintaining a proper and user-friendly filling and document control system for recording and tracking of all documents

● calling all the potential students to introduce the university

● monitoring the attendance of the instructors (hours of starting and finishing the class)

● working on many forms related to the administrative tasks, accounting…

Putting up purchase requests for the office stationery in a monthly basis


● helping in the registration period

Providing administrative support to ensure that operations are maintained in an effective, up to date and accurate manner

Providing full administrative support to the team and departments:

Handling all the day-to-day routine functions and clerical tasks

Performing data-entry, documentation and filling duties

Maintaining a proper and user-friendly filling and document control system for recording and tracking of all documents

Putting up purchase requests for the office stationery in a monthly basis

Answering incoming phone calls and forwarding to the concerned parties and giving needed information when needed

Handling printing, faxing, mailing…

Circulate all memos, mails and letters to the concerned parties

Writing and typing warnings, mails and other needed documents by the Logistics Manager or any of the team

Essential point between the HR department and the employees: sending their needed requests to the head office, organizing the leaves issue by the daily follow up with all the supervisors on the attendance to submit the leaves on the system and keeping an updated record.
Issuing the overtime report approved by the Logistics Manager and submitting it to the HR on time

Organizing a filing system concerning the vehicles of the company to renew the transportation licenses, paying the mechanic fees and many other issues in coordination with the Services Manager


..Coordinating with all our warehouses (Zahle, Ras Maska and Zefta) in different issues especially the cars and the employees attendance

..Worked on the delivery schedule with the clearing agents working at the port to check the readiness and the delivery of the containers

...Worked on the tracking report and on the causes of the discrepancy in delivering the containers to the warehouse




Assisting the Logistics Manager:

Responding to the calls related to him and giving him the needed information.

Organizing his meetings and interviews also greeting his visitors.

Handling the printings, fax, mails and the administrative duties that concern him and keeping a confidential environment

Signing the invoices with him also the contracts of the suppliers we are dealing with, to submit them on time to the Finance and Accounting department being the point of contact between this department and the warehouse.


Representing the company and the Manager when communicating with clients and suppliers

Relief International


..Assisted in the program “Baladyat” launched by the organization and funded by USAID .The program had as objective to help all municipalities in Akkar in different sectors.
..Handled all office-related issues (petty cash, calls and mails of the Manager, meetings…)


Librarian


Lebanese University-Faculty of Fine Arts, Section III-Tripoli Sep. 08 - Jan. 09

.. worked on Horizon, a new program for cataloguing and indexing
..helped students to find their request from the library


Lebanese University-Faculty of Heath, Section II-Fanar Apr. 08 - Sep. 08

..Cataloguing, indexing, classifying in order to organize the library
..Helped students to find their requests

of Economic Sciences and Business, Section III-Tripoli

..Helped to reorganize the library: created an electronic data for the books
. Helped students in their internet research and finding all what they look for, as books, projects and encyclopedias.