Executive Administrative Assistant
Commercial Bank of Kuwait
Total years of experience :22 years, 5 Months
• Liasing and coordinating with other legal units and departments.
• Work in close coordination with Credit Administration dept. CAD through following up NPL accounts on daily business.
• Extraction MIS reports day to day operations.
• Extracting Cash Deposits Reports for clients and guarantors daily monitoring any transaction.
• Extraction past due loan reports
• Check portfolios via email from collateral unit.
• Check stock exchange website for disclosures and announcements
• Maintain complete clients files.
• Updating recoveries and reconcile it quarterly with regulatory.
• Updating write off sheets and reconcile it quarterly with regulatory.
• Follow up daily accounts for transactions.
• Process credit details by customer report and reconcile it with the data base.
• Preparing annual dept presentation.
• Have some supervisory functions on accounts
• Dealing with trade service for L/G and L/C related to dept. Clients. Review transactions pre approval
• Maintain clients payments settle with CAD
• Follow up implementation of transactions approved by SAC, CIC, BLC.
• Creating and developing data base for the whole dept.
• Issuing memos for payments settlement.
• Provide other coordination tasks
Freelance translator, personal assistant home based handling travel management and arrangements. kids events' planner. Personal business on Instagram's account.
Manage all administration activities.
Handling the medical insurance for employees; i.e. insurance policies, medical claims & reimbursement.
Preparing employment offers, contracts and executing some of HR tasks.
Follow up all governmental procedures & renewal of legal official docs.
Responsible for all Media aspects related to the company, such as, media campaign, Ads in newspapers, press releases, website, content developing and company's corporate image & designs.
Arranging Board Meetings' agenda & final approved report.
Content developing for all the investment news report.
Managing Chairman's agenda.
Making travel arrangements & hotel reservations.
Executing all office management tasks, filling, typing, etc.
Purchasing for assets & consumables and monitoring the Chairman's office petty cash.
Handling all the General Purchasing tasks for the Co.
Reporting to the supply chain dept. Director
quotations comparison, suppliers accounts handling
directing payments to finance
decreasing the cost for the non- trading purchase
Supervising the whole production operation for Cassette, Video, CD manufacturing.
Issuing the production orders, daily sales invoices, follow up production, deliveries. & stores cycle.
Posting all the daily records in the stores & accounting system.
Supervising all the staff around 35 workers.
Preparing monthly reports for the management.
Calculating products cost, search for new raw materisl & revising sales price.
Monitoring the supply chain, till it is completed.
Updating sources and maintain all records.
Maintains co-ordination between all dept. & factory.
Contacting foreign suppliers for raw maerials & machines
Responsible for preparing the land shipping docs., shipments clearance docs
Follow up the shipping Co.'s accounts.
Responsible for executing tenders & bids.
Search for new ulternative products & new investment chances for production.
1)Foreign Purchasing for the laser CD’s & DVD's production factory & Electronics factory & whole related operations; i.e. issuing purchase order, follow up suppliers & searching for new suppliers through all industrial sources; ex: over the internet, requisition, financing, shipping, clearance.
2)Preparing a weekly purchasing report.
3)Organizing links and reports between CEO & Factories
4)Follow up the daily sales reports to the CEO.
5)Follow up the daily or weekly financial reports to the CEO
6)Follow up the customer support reports.
7)Organizing & following up the production delivery operations to customers.
8)Follow up the stores cycle.
9)Preparing the production replication orders to the factory & following the production and deliveries. & Production Plan
10)Responsible of the masters & stampers cycle & courier accounts.
11)Translation in both languages English & German to Arabic & Vice Versa for contract agencies, etc…
12)Secretarial Skills such as, filling, typing, computer, Internet & e-mail user, organizational managing office skills.
13)Hotel reservation locally & internationally.
14)Sales Account Executive for stretch wrapping films for packing & Packaging.
15)Designing presentations for conferences and company’s profiles as well.
16)Responsible for preparing clearance banking docs. related to imported shipments.
17)Keeping records of Sales & L/C’s in excel spreadsheets.
18)Follow up for the shipping situation and docs. with the foreign suppliers.
19)Attending exhibitions as a representative for the Co.
Foreign Purchasing for the raw material such as Plastics Films (ex. polyprobylene), Prinitng inks, Stretch films and the whole range of packing & packaging, prinitng materials
i.e. issuing purchase order, follow up suppliers & searching for new suppliers through all industrial sources; ex: over the internet, requisition, financing, shipping, clearance.
Preparing a weekly purchasing report.
Follow up the stores cycle.
Translation in both languages English & German to Arabic & Vice Versa for contract agencies, etc…
Secretarial Skills such as, filling, typing, computer, Internet & e-mail user, organizational managing office skills.
Hotel reservation locally & internationally.
Sales Account Executive for stretch wrapping films for packing & Packaging.
Designing presentations for conferences and company’s profiles as well.
Keeping records of Sales & L/C’s in excel spreadsheets.
Follow up for the shipping situation and docs. with the foreign suppliers.
Attending exhibitions as a representative for the Co.
Excutive Secretarial duties such as, filling, typing, computer, Internet & e-mail user, organizational managing office skills.
Translation in both languages English & German to Arabic & Vice Versa for contract agencies, etc…
Bachelor of Art, studying the lingustics of German language & second language speciality of English