sales & Procurement Coordinator
AL Hajeri Group – Quneex Tissue Factory
Total years of experience :17 years, 9 Months
Sales Duties:
• Coordinate and respond to all inquiries
• Create sales quotes according to the sales team requirements
• Working with Syros System
• Managing all the sales related activity of the company.
• Tracking sales orders to ensure that they are scheduled and sent out on time.
• Effectively communicating with customers in a professional and friendly manner.
• Ordering and ensuring the delivery of goods to customers.
• Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents.
• Contacting potential customers to arrange appointments.
• Speaking with customers using clear and professional language.
• Resolving any sales related issues with customers.
• Completing the administrative needs of the Sales Department.
• Making follow-up calls to confirm sakes orders or delivery dates.
• Responding to sales queries via phone, e-mail and in writing.
• Using SAP system.
Procurement Duties:
• Selects vendors, places orders, and may arrange for service contract.
• Follows up on orders to ensure that materials are shipped and delivered on promised dates.
• Maintains records and follow up files of purchases, shipments, and related matters.
• Maintains files of descriptions of available supplies.
• May inspect products received for quality and quantity to ensure adherence to specifications.
• Negotiate prices with suppliers
• Booking and Issuing Tickets, Hotels.
• Assist in processing invoices and additional ticket orders.
•Screening calls.
•Prepare and manage correspondence, reports and documents.
•Implement and maintain office systems.
•Arrange and confirm appointments.
•Organize internal and external events.
•Handle incoming mail and other material.
•Set up and maintain filing systems.
•Maintain databases.
•Communicate verbally and in writing to answer inquiries and provide information.
•Coordinate the flow of information both internally and externally.
•Liaison with internal and external contacts
•Operate office equipment.
•Manage office space.
operate office equipment
Supporting Purchasing Dept:
•Selects vendors, places orders, and may arrange for service contract.
•Follows up on orders to ensure that materials are shipped and delivered on promised dates.
•Maintains records and follow up files of purchases, shipments, and related matters.
•Maintains files of descriptions of available supplies.
•May inspect products received for quality and quantity to ensure adherence to specifications.
•Negotiate prices with suppliers
•Booking and Issuing Tickets, Hotels.
•Assist in processing invoices and additional ticket orders.
• Retrieve Pension Contribution data, Previous service details, via emails, faxes & distribute to the team assigned.
• Reconcile, organize, & save it the format required, in the folder based on each Entities profile & year contributed.
• Follow-up with the Entities for payment details & contribution data on monthly basis.
• Reconcile the payment receipt with the Bank Statement.
• Verify the correct data & prepare Contribution Check
•Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
•Oversee overall financial management, planning, systems and controls.
•Invoicing to funding sources, including calculation of completed units of service.
•Disbursement of checks for agency expenses.
•Regular meetings with Executive Director around and taking the Point of Meeting.
Receptionist :
Duties:-
• Excellent knowledge in Insurance ( Daman, Thiqa, Oman, Al Khaznaa, ADNIC, ) register, billing &cashier
• Excellent knowledge in handling all phone calls and taking appointments of patients
Assistant To CEO/GM/MD:
Duties:-
• Prepare correspondence, memos and occasional speeches for the CEO.
• Assisting with office administration work such as stationery, faxes, couriers, scanning, filing, etc.
•Excellent knowledge in Insurance ( Daman, Thiqa, Oman, Al Khaznaa, ADNIC, ) register, billing &cashier
•Excellent knowledge in handling all phone calls and taking appointments of patients
Checking daily cash and submit to Accounting (must be accurate ) .
Assistant To CEO/GM/MD:
Duties:-
•Prepare correspondence, memos and occasional speeches for the CEO.
•Assisting with office administration work such as stationery, faxes, couriers, scanning, filing, etc.
•Scheduling of daily & weekly business calendar and updating the CEO at the beginning of the day & week .
•Scheduling meetings .
•Coordinating appointment requests - Checking with the CEO on his availability & informing the person seeking his appointment
Duties:-
• Doing All Secretary Skills.
• Connecting to Ministry Of Education Zone.
Duties:-
• Doing All Secretary Skills.
• Connecting to Ministry Of Education Zone.
Duties:-
• Helping Teacher For Student work class, exam and activity.
am 3rd year students
using computer skills