Project Assistant
Linde Engineering India Pvt Ltd
Total years of experience :15 years, 11 Months
1.Handles administrative aspects and assigned programs/projects.
2. Plans meetings and conferences
3. Coordinates response to emails and addresses general inquiries about general initiatives
4. Develops and maintains databases
5. Performs other duties as assigned
6. Manpower planing.
7. Handling project hours to book in SAP
8. Looking after PO for third party agency
• Act as the point of contact between the executives and internal/external clients.
• Undertake the tasks of taking messages and routing correspondence and Handle requests and queries appropriately.
• Maintaining day to day activities, arrange meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
Characteristic Duties and Responsibilies of WelcomHotelVadodara:
•Having Knowledge of entire Reservation Procedure.
•Allocate daily task to Reservation staff
•Review Reservation booked daily.
•Review arrival report daily.
•Responsible for preparation of occupancy forecast
•Responsible for training staff.
•Responsible for implementation of policies and procedures.
•Responsible for recording Company/Travel Agent rates both in system
and correspondence file.
•Co-ordinate with sales department in regards to occupancy, rates
Reservation’s analysis.
•Identify top producing accounts ensure proper recognition by
Reservation staff.
•Responsible for various production reports and supply to each
Department concerned.
•Monitoring telephone manner and general performance of reservations
staff daily.
•Ensure special handling of repeats guest and very VIP guest.
•Review room blocking for long staying, suites and special group request.
•Supervising of group reservations.
•Maintain relationship with commercial clients
•Responsible for work schedule.
•Taking out the report of refuse booking and convert them as per there
requirements.
Characteristic Duties and Responsibilies of LEI:
•In General Administrator work of all the three building of Linde Engineering India scope of work.
•Work closely with Sr. Manager, HOD for all day - to - day administrative tasks
•Controlling of all vehicles in the three building
•Controlling the Access doors of all the floors
•Look after the house-keeping of the building
•Purchase of items like stationeries for site office and items required for Guest house.
•Purchase of pantry items for all the three building of LEI
•Coordinating with safety for all first aid/accident etc.
•Preparing all the bills related to the department
•Taking care of the lunch of the visitors
•Handle travel and accommodation arrangements for visiting clients and LEI delegates
•Handle booking and event management for all events organized in LEI Vadodara
•Preparing reports related to department
•Coordinate and record all couriers/emails received and sent
courses: C.H.N.C (business and technology Education Council,