Senior Payroll Officer
Balubaid Group Co.Ltd.
Total years of experience :31 years, 5 Months
To supervise all payroll functions, provide guidance to subordinate staff and ensure timely and accurate processing of monthly payroll
To set up hierarchies and workflow Self Service Approvals, for the smooth functioning of the Oracle Self Services
To process all salary changes in Oracle for Increment, end of service Promotions and Incentives purposes and supervise the Multi currency payments.
To process salary advances; deductions and reimbursements when required as instructed by the Department Head in an accurate manner.
To create or change cost center details and positions for individuals in the Oracle System when required.
To provide Oracle users access to authorized employees, train and support users and coordinate with IT for improvements in various Oracle process, thereby integrating the Oracle into routine payroll functions
To prepare summary of payroll checking reports and statistical information report on a monthly basis for management review and decision making
To provide audit assistance to Internal and External Auditors for payroll related queries in a prompt and courteous manner.
Maintains and processes payroll records and reports for the accounting of salaries/wages due, accruals and other payroll and reward functions. Act as a resource, provides assistance to all employees and business units
Posting & processing of day to day payroll transactions into the payroll system for end of the month cut off process.
Research, analyze and resolve problems or questions presented by employees or departments using knowledge of the entire payroll and reward function
Calculate leave entitlements and indemnities on request
Review and adjust the payroll with the time sheets for every employee to ensure proper entry of data
Recommend or participate in the development of new procedures and policies related to payroll operations utilizing knowledge and experience
Liaise with staff, assist in answering questions, providing alternatives and facilitating decision making
All other tasks related employee needs
Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
Ensure an accurate and timely monthly, quarterly and year end close.
Ensure the timely reporting of all monthly financial information.
Maintain excellent relationship with Banks regarding payroll Dept.
Ensure the accurate and timely processing of positive pay transactions.
Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner.
Supports budget and forecasting activities.
Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
Responds to inquiries from the Director of Finance, Controller, and other finance and firm wide managers regarding financial results, special reporting requests and the like.
Supervise the general ledger group to ensure all financial reporting deadlines are met.
Assist in development and implementation of new procedures and features to enhance the workflow of the department.
Provide training to new and existing staff as needed.
Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff.
Support Controller with special projects and workflow process improvements.
Analyze monthly department budgeting and accounting reports to maintain expenditure controls.
Direct the preparation of regular and special budget reports
Consult with managers to ensure that budget adjustments are made in accordance with program changes.
Preparing & Comparing Budget Vs Actual Vs Rolling Forecast Quarterly.
Responsible for supervision and control of the general accounting area, and for financial statement and report preparation.
Responsible for financial statement and report preparation on a regular and special request basis; assisting departments with annual budget preparation and budget reviews.
Prepare and file annual financials, ensuring up to date records for accounting year.
Analyzing receivables aging policy & collections from customers thru ERP system
Supervising and Controlling Treasury, LC, Securitization, LG, BG, Bank finances and refinances)
Controlling payable aging policy and following for timely payments.
Reviewing payment vouchers, payment certificates & Invoice Verification Certificates.
Coordinating with HR Dept. for monthly payroll’s preparation &policies.
Monitoring Fixed Asset principles, procedures and its application
Dealing with internal and external auditors for reviewing & implementation of recommendation
Responsible for total accounting applications & functions within the organization.
Supervising the job assignments of Accounting Staff and their appraisal report for management
To supervise all payroll functions, provide guidance to subordinate staff and ensure timely and accurate processing of monthly payroll
To set up hierarchies and workflow Self Service Approvals, for the smooth functioning of the Oracle Self Services
To process all salary changes in Oracle for Increment, end of service Promotions and Incentives purposes and supervise the Multi currency payments.
To process salary advances; deductions and reimbursements when required as instructed by the Department Head in an accurate manner.
• Responsible for accounts payable.
• Verify that transactions comply with financial policies and procedures
• Receive and verify invoices and requisitions for goods and services.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Respond to vendors inquiries in a timely and professional manner.
• Match purchase orders confirming prices and quantity to vendors’ invoices.
• Enter invoices in accounting system for payments ensuring correct approval, coding and matching.
• Process cheque runs and set up on-line payment batches for the accounting team.
• Prepare and process electronic transfers and payments.
• Reconcile vendor statements, research and correct discrepancies.
• Monitor accounts to ensure that payments are up to date.
• Prioritize invoices in accordance with probability of cash discounts as well as other terms of payment.
• Match invoices with checks, get all checks signed and respectively allocate checks.
• Make reconciliations of vendor statements, research and make corrections of discrepancies.
• Issue stop payments and void checks
• Establish and maintain confidential casual employee files.
• Calculate salaries and benefits.
• Verify pay amounts, hours of work, deductions, etc.
• Ensure the confidentiality and security of all financial and employee files.
• Check accuracy of employee reimbursement expenses before processing.
• Audit employees expense reimbursements requests for proper paperwork
• Coordinates processing system for payroll for the purpose of ensuring the system is operating efficiently, effectively, and accurately. And approval(s).
• Prepares a batch of payroll related documents (e.g. invoices for over-payments, retirement plan transfers, and worker’s compensation, budget management, for the purpose of documenting activities, providing with written reference and conveying information.
• Processes a wide variety of payroll documents and materials (e.g. time, leaves, stipends, and so on) for the purpose of disseminating information to respective parties.
• Responds to inquiries regarding payroll procedures.
• Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for Audit.
• Participates in workshops, in-service training's, etc. for the purpose of conveying and/or gathering information required to perform Job functions.
• Maintain a filing system for all financial documents.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Disburses petty cash by recording entry; verifying documentation.
• Record administrative and office expenses
• Maintains accounting ledgers by verifying and posting account transactions.
• Banks reconciliation.
• Budget report.