Mufahim Asraf

 Running and administrating the document control center.
 Managing and coordinating a group of document controllers.
 Ensuring all documentation meets formal requirements and required standards.
 Managing user permissions and security access to document control database.
 Conducting meetings and presentations related to document management.
 Providing training of company document control standards to the new hires.
 Developing and improving document control procedures and templates.
 Acting as the main point of contact in all document control related issues.
 Maintaining confidentiality regarding sensitive documents.
 Ensuring the security and proper distribution of all documents before being stored.

 Maintaining the personnel files of all employees and ensuring that the documents are kept up to date.
 Ensuring accurate and proper record keeping of employee information in electronic and digital format.
 Issuing Air Tickets with the help of a travel agency.
 Communicating with employees about issues related to their Air Tickets reservations.
 Maintaining the Air Ticket log sheet.
 Preparing and finalizing employees’ leave & reimbursement applications.
 Notifying the employees' termination to other departments.
 Providing information to the employees about the eligibility for Air Tickets & leave settlement reimbursement.
 Assisting in performance management and employee evaluation.
 Providing assistance to the finance department in preparing and finalizing payments of travel agencies.

 Numbering & submitting the documents produced by the Projects team and Departments.
 Filing and archiving the documents in physical and digital formats.
 Maintaining a register of all incoming and outgoing documents.
 Distributing the hard & soft copies of documents to the projects team or departments on time.
 Maintaining the original document issuance register and Chasing up for the return of original documents.
 Keeping all hard files in a tidy condition and regularly taking periodic backup of the soft copies.
 Retrieval of the hard & soft copy documents when needed.
 Maintaining confidentiality regarding sensitive documents.
 Providing support to the estimation department in tender submissions.
 Assisting employees with accessing documents through our document management database.