Head of Document Controll Center
Al Ali Engineering
مجموع سنوات الخبرة :13 years, 11 أشهر
Running and administrating the document control center.
Managing and coordinating a group of document controllers.
Ensuring all documentation meets formal requirements and required standards.
Managing user permissions and security access to document control database.
Conducting meetings and presentations related to document management.
Providing training of company document control standards to the new hires.
Developing and improving document control procedures and templates.
Acting as the main point of contact in all document control related issues.
Maintaining confidentiality regarding sensitive documents.
Ensuring the security and proper distribution of all documents before being stored.
Maintaining the personnel files of all employees and ensuring that the documents are kept up to date.
Ensuring accurate and proper record keeping of employee information in electronic and digital format.
Issuing Air Tickets with the help of a travel agency.
Communicating with employees about issues related to their Air Tickets reservations.
Maintaining the Air Ticket log sheet.
Preparing and finalizing employees’ leave & reimbursement applications.
Notifying the employees' termination to other departments.
Providing information to the employees about the eligibility for Air Tickets & leave settlement reimbursement.
Assisting in performance management and employee evaluation.
Providing assistance to the finance department in preparing and finalizing payments of travel agencies.
Numbering & submitting the documents produced by the Projects team and Departments.
Filing and archiving the documents in physical and digital formats.
Maintaining a register of all incoming and outgoing documents.
Distributing the hard & soft copies of documents to the projects team or departments on time.
Maintaining the original document issuance register and Chasing up for the return of original documents.
Keeping all hard files in a tidy condition and regularly taking periodic backup of the soft copies.
Retrieval of the hard & soft copy documents when needed.
Maintaining confidentiality regarding sensitive documents.
Providing support to the estimation department in tender submissions.
Assisting employees with accessing documents through our document management database.