Muhammad Aamir Raza

Document Controller at KAD Construction LLC

• United Arab Emirates - Dubai
• March 2015 to October 2016

Documentation Officer at Gulf Petrochem FZC

• United Arab Emirates - Fujairah
• November 2012 to March 2016

Establishing and maintaining a Document Control system for storage and retrieval of documents.
Overseeing Electronic Document Management System (EDMS).
Thorough knowledge/capability of using the EDMS (Electronic Document Management System) pertaining to document workflow within assigned area.
Develop, Maintain and Administer Document Control processes and procedures.
Help management for preparing procedures & keeping record of all related documents (Hard & Soft) to obtain ISO Certificates. “ISO 9001:2008, ISO 14001:2004 and BS OHSAS 18001:2007”
Maintain the Master document register (MDR) and Document Distribution Matrix.
Control and manage all the documentation / transmittals received/sent to consultants/ contractors and produce status report to the respective engineers for feedback.
Providing EDMS support and provide Document Control support.
Managing Vendors and sub-contractors documentation, Manage Document record flows for Transmittals, Drawings, Correspondence and other technical submittals.
Document Control support and coordinating all information requests from Corrosion and Inspection, Production Engineering, Operation (Oil, Gas and Water wells) Supply chain management as required - Vendor information, drawings, QA/QC files.
Distributing the Minutes Of meeting to all internal departments weekly as per requirement.
Preparing Spare List as per equipment /Area.
Keeping record of Operational & Maintenance manuals for easy traceability.
Managing equipment list.
Prepare all Internal & External Transmittals Letters for All Client/Contractors/Sub-contractors
Dispatches outgoing mail and maintains records of documents which require Job Officer’s response and follows-up necessary actions.
Preparing Progress Reports are per department requirements.
Advance knowledge of MS PowerPoint to support the preparation of presentations/handouts.
Contributes to editing and compilation of the monthly, quarterly and annual reports and other periodic
management reports.
Comply with company standards, Procedures and general guidelines.
Preparing for all the Time Sheets, Leave Schedules & medical rest days related activities.
Handling all Contractor’s Invoices along with Purchase Orders and theirs supporting documents for payment process.
Highly efficient, self-motivated, well organized and good communicator.
Set up and management of Document registers.

Strong knowledge and experience in the Document control works and procedures.
Experience in electronic and hard copy document control systems
Developed document control forms, procedures, registers for project documentation.
Good experience in document tracking and revision reviewing of drawings and submittals.
Developed distribution matrix in liaise with technical manager.
Developed and Maintained special databases like Method Statement approval, Materials Approvals,
Updating Punch List as per given data by Management.
Preparing Variation Order Request as per project requirements.
Preparation of purchase orders as per approved quotations.
Dealing with different departments of the company for Project related documents, Purchase Orders,
Invoices & expenditures.
Updating drawings as per latest revision.
Updating register to keeping all incoming documents & outgoing documents for easy tracking.
Filing in the form of soft & hard copy of documents related to the Terminal.
Coordinating with clients for their required documents, invoices, quotations & Purchase Orders.

Documentation Officer at Gulf Petrochem FZC – Gulf Petrochem Oil Terminal Fujairah

• United Arab Emirates - Fujairah
• December 2012 to August 2015

Tunover Center Supervisor at China Petroleum Engineering Construction Corporation

• United Arab Emirates
• April 2011 to December 2011

 Assist to Documentation Team Leader.
 Handling Project Documentation, dealing with sub-contractors & different departments for final construction dossiers for approval process from third party & client.
 Ability to maintain excellent communication between Engineering, Construction, Client and Subcontractors.
 Ensures project information management and document control compliance with Company standards.
 Establish, implement, supervise and coordinate the Project Document Control function for recording, distributing & filing of all Project Engg, supplier & construction documentation.
 Coordinate with various departments for documents; to compile Project Dosseir
 Set up site office Document Control and maintain document filing and storage requirements.
 Supervise document control activities, receive all relevant location documentation and ensure the technical documents are stored properly.
 Quality checks contractor and supplier documentation deliverables to meet contract requirements.
 Create and maintain efficient data filing/storage systems.
 Provide support to project management team with regard to technical document review and
management.
 Monitoring and controlling the movement of project dossiers.
 Coordinates the flow of documents between project operations, engineering disciplines, construction teams, vendors/suppliers, or other departmental resources.
 Improve and update of COMPANY document control procedures, templates, work instructions for internal and contractors, workflow, as-built documentation, back logs, document migration and archiving.
 Upload and download of Engineering documents and Vendor Data submitted for review in InAct.
 Preparing final handover dossier for submission to client for approval.
 Supervises data entry of technical documents in the Company and ensure the correct revision and location of documents into their designated electronic folders.
 Maintain updated register for Documents / Drawings / site instruction / technical query / Construction
documents and other internal and client/subcontract correspondences.
 Manage all project documentation generated by COMPANY and subcontractors.
 Implement COMPANY Document Control processes, procedures, and specifications.
 Submitting and obtaining Client approval for various documents related to project documents, completion dossier and QA/QC approval.
 Responsible for all aspects of document control within a portion of a project managing processes for
creation, revision, life cycle maintenance, retention, and archiving of quality system documentation.
 Distribute documentation to the project team in timely manner; Develop collaborative environment for

electronic tendering / contract document management.
 Assist Project Management in the evaluation of Document Control processes and procedures.
 Maintaining and controlling of all technical documents such as specifications, drawings, vendor drawings, and calculation sheets, field revision instructions, engineering revisions instructions, reports as per procedure.
 Responsible to ensure proper registration, receiving, distribution, filing and archiving of project engineering documents in accordance with the Engineering Document Control Manual Procedure.
 Provide proper document numbering for all documents produced. Support the team and propose alternative course of action, wherever possible, to facilitate efficient progress.
 Assist the team in data collection, compilation and analyzing for management record.
 Performed Project Closeout/Demobilization according to company records management policy.
 Maintaining Technical Query register for follow up.
 To ensure all Project Documentation is controlled in accordance with Company Procedures.
 Receipt and respond all Engineering, QC and Construction documents.

Material Coordinator at I worked with Moody International. I was involved with Moody In

• Pakistan - Karachi
• September 2004 to April 2011

Entering of Punch List to the Punch List database and generation of daily report.
Entering of completed punch items.
Forward Project dossier to concern Documentation Engineer for their review.
Communication with different Departments regarding Project Dossier & documents.
Ensure proper storage of documents in both electronic and hard copy formats.
Provide drawings, standards and technical information to Project staff as required.
Provide training to colleagues in use of the document control system.
Prepare and maintain logs of documents issued and received.
MRB & RFC check Sheets & Test Sheets receiving from sub-contractor.
Dealing with sub-contractors regarding resubmitting MRBs as per Team Leader.
Works well in pressured / fast paced environments and possesses strong ability for tracking data and
document review process.
Advice Sending Project and Construction Manager of status of completion of projects & provide progress & status reports as required.
Preparing Spine of MRBs with ADCO numbers. Applying color coding system.
Receiving RFC check sheet / test sheet & forwarding to RFC coordinator for further process.
Punch List, walkdown status. Applying color coding.
Ensure safekeeping and maintenance of technical records and master general correspondence documents.
Administrative duties such as physical filing, scanning, copying, CD/DVD reproducing, data entry, packaging, meeting coordination, and answering phones.

Technical Assistant at BP Pakistan Exploration and Production (Badin

• Pakistan - Karachi
• September 2004 to April 2011

Order, Purchase Order, Purchase Requisition, invoices, material data input in MAXIMO.
To act as the site custodian of CMMS and manage the input, update, and clean up of database and entry
of new Projects Data, in close coordination with the respective project team members and the
concerned maintenance sections.
Verify invoices submitted by Contractors in relation to account codes allocated through MAXIMO, then register them as appropriate and circulate for required approvals and process for payment.
Administer the service work orders system for issuing, receipt and proper numbering of service work orders through MAXIMO system.
Follow up for approval of documents for uploading in MAXIMO as final document.
Uploading documents (such as Drwaings, invoices, BOM, Reports) in Maximo for specific work.
Material planning in Maximo as per contractor submitted MRF (Material Request Form).
Material planning as per BOM (Bill of Material) against Construction Project.
Complete planning and management of construction and maintenance projects through MAXIMO system.
Administer the service work orders system for issuing, receipt and proper numbering of service work
orders through MAXIMO System.
To be responsible for the regular and continuous monitoring of MAXIMO for quality and quantity of Core and Transaction data related to equipments performance entered by the Site Users.
Construction Request Form (CRF / Work Order) logging in MAXIMO.
Ensures that all Material, Manpower & Equipment transactions are logged into FCMS (MAXIMO) for generating various management reports and keeping track of all construction activities.
Preparation of Purchase orders as per approved JPS (Job Planning Sheet) and monthly various POs through MAXIMO.
Receiving of verified services/material (Time sheet / Invoices) in the system (MAXIMO).
Logging of CRFs (Work Orders), Preparation of Purchase orders, services / material receipts of
Contractor’s in the system (MAXIMO).
Preparation/tracking of CRFs (Work Orders) backlog status report of Mech./Civil/Elect. jobs for timely
completion of Material Reconciliation and As-built and QA/QC related documents and also providing
this data for Contractor CPM Tools.
Maintain cost records and costs controls for all services received, including verification of work done by
contractors as per terms of contract specifications.
Material reconciliation of CRFs (Work Orders) to ensure accuracy of issuance / return material and back charging for short material from contractors.
Compile / Up-date all Construction Department Administration / HSE documentation, CPM “contractor performance management and all BPPI Procedures
Up-date Maximo Work Order (CRF) Module on weekly basis.
Check the as-built drawing with material reconciliation reports.
Prepare daily MIV/RMIV/MTF/DN for issuance and return accordingly with stock numbers/Specifications as per BOM/MRF.
Expedite daily material planning / transportation / function with all level from CBWH. Contractor and
Construction Department.
Prepare/Up-date CRFs material/AFE`s/MIN`s documentation files for audit purpose.
Preparation of PR for urgent requirement or direct charge items and follow up with purchasing.
Prepare/Up-date CRF's materials AFE's / MIV's documentation files for audit purpose.
Preparation of PR for direct charge items and follows up with CBWH & Purchasing.
Maintain record of Site Audits, Safety Observations and QA non-compliance and monthly follow-ups
with contractors.
Coordinate with, Superintendents, QA team & Contractors for QA closure.
Maintain Level-II Field Instruction, and follow-up for closure.
Prepare of progress reports. Maintain dispatch record. Verification of sub-contractors bills.
Responsible for making MTO and identify the materials according to the project requirement and