Office Assistant
Allama Iqbal Open University Islamabad
Total years of experience :27 years, 4 Months
• Provision of guidelines to the students for admission, examinations’ rules, regulations and policies of the university
• Provision of coordination within different departments for resolution of the problems of the students
• Preparation and managing the correspondence, reports and documents
• Organizing and coordinating the meetings, conferences, travel arrangements
• Taking, typing and distribution of the minutes of meetings
• Implementation and maintaining the office procedures
• Scheduling and maintaining the schedules and calendars
• Arrangement and confirmation of the appointments of Head of COL MBA/MPA Programme
• Organizing various types of internal and external events
• Receiving incoming mails and distribution to appropriate staff
• Dispatching outgoing mails to concerned persons and organization
• Organizing and maintaining filing system
• Entry of the correspondence data in database on day to day basis
• Provision of information to the clients verbally and in written as per their requirements
• Preparation of contact lists of internal stakeholders of the organization
• Maintain the coordination amongst internal and external stakeholders
• Managing facilities for the staff to keep smooth work flow
• Data Processing (MS Word, MS Excel etc).
• Duties assigned by supervisor.
• Data Processing
• Correspondence under supervision of GM (Admin).
• Assistance to Deputy Assistant Director (Induction) in recruitment of new employees
• Provision of guidance and facilitation to new employees
• Filing and Record keeping.
• Operating of comprehensive database of SUPARCO.
• Duties assigned by supervisors.
• Preparation and managing the correspondence, reports and documents
• Organizing and coordinating the meetings, conferences, travel arrangements
• Taking, typing and distribution of the minutes of meetings
• Implementation and maintaining the office procedures
• Scheduling and maintaining the schedules and calendars
• Arrangement and confirmation of the appointments of executives of the organization
• Organizing various types of internal and external events
• Receiving incoming mails and distribution to appropriate staff
• Dispatching outgoing mails to concerned persons and organization
• Maintaining the record of incoming and outgoing mails
• Organizing and maintaining filing system
• Entry of the correspondence data in database on day to day basis
• Provision of information to the clients verbally and in written as per their requirements
• Preparation of contact lists of internal stakeholders of the organization
• Maintain the coordination amongst internal and external stakeholders
• Managing facilities for the staff to keep smooth work flow
• Operation of PABX telephone exchange and Fax Machine
• Preparation of list of telephone numbers of clients and staff and their updating
• Preparation of record of local and outstation outgoing telephone calls on day to day basis with telephone numbers, name of calling person, purpose of call and duration of calls
• Preparation of personal calls list for onward presenting it to the CEO for approval or deduction of the bill from the salary of individuals
• Preparation and delivery of the messages regarding incoming calls in case the person concerned is not available in office
• Coordination with the technical consultant to keep faultless the communication system
• Welcome the visitors and guide them to the concerned official after recording their particulars in the visitors’ register
• Data Processing (MS Word, MS Excel etc).
• Duties assigned by supervisor.
Administration
Composing of Different Books, Thesis, Legal Documents and Printing Materials.
Estimating Printing and Publishing Stuffs
Filing / Record Keeping
Master of Science in Mass Communication. This degree is under progress.
Mass Communication, Journalism, Public Relation, Advertisement, Library and Information Sciences.
• Correspondence under supervision of Head COL MBA/MPA Programme • Data Processing • Provision of support to conduct Classes/Training workshop • Guidance to students • Telephone calls handling • Students’ problem solving • Fax and Photocopier operation • Filing and Record keeping • Duties assigned by supervisor.
Physics, Chemistry, Biology and Mathematics