محمد عارف

All WIRs are submitted through Aconex, ensuring they are properly logged with relevant documentation attached for easy access and review. Each submission is categorized and routed to the appropriate reviewers (consultants, engineers, etc.) for approval
Ensure the smooth flow of all project-related documentation via Aconex, including WIRs, material submittals, RFIs (Requests for Information), and other critical documents. Ensure that each document is routed to the correct stakeholders within the system for review and approval.
Continuously update the master log within Aconex to monitor the status of all submitted documents, including WIRs, material approvals, shop drawings, and as-built drawings. The log includes tracking submission dates, approval dates, any revisions, and final Status
Actively monitor the progress of document reviews and approvals. If any WIR or document requires follow-up or clarification, promptly notify the relevant team members or consultants via Aconex to ensure timely resolution.
Once documents are approved and finalized, archive them properly within Aconex for future reference, ensuring that all relevant documentation is easily accessible for audits, inspections, and project closeout.
Manage and maintain all incoming and outgoing project documents, emails, and correspondence in an organized and systematic manner.
Send and receive emails to and from subcontractors, consultants, and clients regarding project documentation and related matters.
Prepare, distribute, receive, and track all project correspondence between subcontractors, consultants, and clients.
Ensure proper filing, recording, and archiving of documents and correspondence according to company procedures and document control standards.
Monitor document transmittals, revisions, and approvals to ensure timely communication and accurate document flow.
Coordinate with project teams to maintain updated records of all communications and project documentation.
Maintain confidentiality and accuracy of all project-related information and records.

Ensure all project documents (drawings, reports, contracts, correspondence, etc.) are correctly filed and stored in both hard and electronic copies.
Submit Field Inspection Requests (FIRs) for review by the project consultants and other relevant authorities, ensuring they are properly documented and tracked throughout the process.
Submit shop drawings to the consultant for review and approval in compliance with project specifications. All drawings are reviewed for compliance with the approved design.
Track and maintain records of any changes to the project scope, including change orders, revisions, and related documentation.
Prepare reports on the status of document submissions, approvals, and compliance for project management.
Ensure all documents are submitted and reviewed within the project’s scheduled timelines
Print and reproduce copies of documents as required by the project team or for official submissions
Scan physical documents to digital format to ensure safe storage and easy access.
Ensure all digital files are backed up regularly to avoid data loss.
Update the master log to track the status of all submitted documents, ensuring accurate and up-to-date records of approvals, revisions, and milestones.

Develop and maintain the Document Management System.

Preparing all Submittals and RFI’s and other documents which are related to the project and submit to Consultant and follow up.

Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).

Create document filing and organizing systems that are both effective and efficient.

Ensure proper organization and security of documents (paper and electronic).

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy tractability.

Ability to organize work load and to manage a filing methods and management techniques.

Assist team in scanning, organizing, and indexing all the documentations.

Maintain all hard copy files of project documentation.

Maintain electronic copy files of project documentation.

* Final Handover all document to client as per his requirement.
* Maintain all soft copy, log sheet all document by name.
* Ensure all document submit to client with softy copy & original Hard copy.
* Updates of QC Organization Chart.
* Scanning & Copying of Quality Document for compilation.
* Compilation & filing of Quality Records.
* Input of RFI in the RFI master Index.
* Prepare RFIS for QCS as requested by site Engineering.
* Control and Track Distributions of Documents.
* Handling all reports Statistic Log Sheet
* Monitoring All Document’s
* Maintain all soft copy of PROACTIVE NOTIFICATION and prepare LOG
* Maintain all soft copy CALIBRATION and prepare LOG
* Maintain MOM (MINUTES OF MEETING)
* Maintain all soft copy NCR LOG
* Maintain all soft copy TRANSMITAL LOG
* Maintain all soft copy QTB (QUALITY TOOL BOX MEETING)
* Raise RFI in QMIS (Quality Management Information System.
* Update the Database Server System
* Taking Backup after every 4 hours.
* Update the RT Reports, RTFI Reports, DWR Reports, and Fit-up Reports in the
Database Server Log.
* Report to the Q.C/Q.A manager.

Scanning (A0) Incoming & Outgoing shop drawings and from Contractors and Consultant Engineers (approx.: 350 to 450 per day) and As-built drawings, Technical & Material submittals, RFM, RFI, IR, WIR, and NCRs distributing them to the respective engineers and following.

Receiving Shop Drawings and As-built drawings from the contractor and updating in the computer all discipline drawings distributing to senior engineers & after comments from consultant engineers forwarding drawings to the Contractor.

Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.

Communicate with Engineering to ensure the Document Distribution Matrix (DDM) is set up to meet project needs.

Set up/assist document control filing system.

Managed hundreds of electronic and paper documents.
Maintain quality records of documents.

Ensured the security of the company’s data by keeping documents protected.

Scanned Technical Document Submittals & Material Submittals QA/QC Submittals, keeping in proper index in the computer.

Manage a coordinated approach to resolving technical issues in a timely manner.

Organize the flow of documents between project procedure, engineering disciplines, construction team, and other department.

Maintaining of record for all correspondence (In / Out)

Responsible for establishing and maintaining an effective document control system. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant personnel.

Preparing weekly meeting reports and daily reports and reporting to Project Director / Project Manager.

Archive, control, and retrieve records as and when needed.

Scan, image, index, and organize documents project wise.

Opening new files in accordance with (PQP) for each new project.

Regular backup for (electronic copy) of project documents.

 Maintain records of documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.
 To maintain the record of all controlled documentation issue, status and location.
 Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.
 Scan and store the approved shop drawings in the database so that the project team can access.
 Keep current hard copies and file supersede version.
 Document distribution by Transmittal System as per Document Distribution Matrix for Hard copy and Electronic Document Transfer.
 To file all project documents project wise, date wise, subject wise, sender wise with sequence.
 Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.
 Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.
 Ensure that all documents are issued with the transmittal system.

 Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
 Maintain register of all receipts and issues or submissions of documents and correspondence.
 Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
 Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical
 & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.)
 Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
 Perform document control & Quality management activities.
 Maintain procedures for maintaining documents and manage change control of documents.
 Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
 Requests, Material & Shop drawing submittals and Filing etc.
 Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.
 Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.