محمد أرشد

Engage in a professional, hospitable, and courteous manner in Dimah’s electronic, phone and in‐ person communication.

Formulate, manage and maintain paperwork in paper/electronic files’; updated and organized; as well as create additional customer files as needed. Produce and distribute new certificates, new investment letters, and general customer investment information material.

Maintain office’s databases and data storage systems through data entry and data filing protocols. Monitor current and accurate certificate of property Insurance files.

Manage inquiries from external and internal constituency; respond and/or direct to the appropriate staff person for corresponding response or engagement.

Process accounts payable for stakeholders, accurately and in a timely manner.

Manage office supplies inventory and expedite supply orders, as needed (including stationary and envelopes for semi‐annual statement and offering circular mailings).

Prepare and expedite individual correspondence and/or bulk mailing projects, as well as, business material and products to be used in marketing and communication efforts.

Perform general support tasks, such as collating, transcribing, organizing, creating documents, information, presentation/binders elements, meeting logistics and hosting, etc. in support of office operations.  Other duties as as assigned by Senior Vice President and Management.

To be the lead and main contact for all Document Control related processes and activities.

To participate in development and subsequent compliance of all Project document control and records management procedures including: Performing quality checks on submissions (drawings, specifications, reports, studies, etc.) prior to submittal

Perform record keeping of all incoming and outgoing communication and correspondences

Perform record keeping for all projects documents

Assist in managing employees HR related issues

Design, monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receives, transmittals and requests for information.

Coordinating with the technical documentation and systems for data input, internal expediting and generation of reports in accordance with the project requirements.

Preparing reports (weekly, monthly) for client & company management (Project Manager, Project Director and President)

Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally.

• Preparing all forms of communications to provide information to supervisors, peers, subordinates and to communicate with other Departments.
• Documenting / recording information, maintaining files, processing all paper work, and performing day to day administrative tasks.
• Preparing, Updating and Maintaining all Logs for Correspondence, Procedures and other Document
• Leading the overall operations of HR Administration
• Implementing Company Pay Review / Department salary upgrades in conjunction with Remuneration department.
• Ensuring the processing of new hires, temporary workers, transfers, promotions and terminations is accurate.

Maintain records of all Engineering documents (calculation notes, GA drawing, fabrication drawing, RFI’s, MTO’s and Engineering generated documents)
Provide an auditable trail of incoming and out coming documentation on projects assigned to the sections using the company and QA/QC procedures and systems both manually and or/ electronically, copying and printing.
Prepare and submit Engineering deliverables.
Maintain Controlled Documents Register
Transmit drawings and submittals.
Ensure that the documents transmitted are acknowledged by the addressees.
Archive documents for contractual / historical purposes.
Deal / coordinate with clients of Document Control Sections.
Monitoring of documents flow with respect to approvals as per Company policy.
Ensure timely processing of documents and correct processing within timelines.
Maintaining track record of documents and timely reporting thereof.
Verification of the documents and ensure compliances with Company policy

Coordinate the activities of Document Control, including archiving, filing, and distribution of documents, tracking and validating activities and report on document review progress.
Administer and implement the department electronic document management system.
Create detailed bilingual (Arabic and English) documentations of business systems, functional specifications, training manuals, top management presentations, work instructions and standard operating procedures manuals
Design and map cross-functional business processes under the direction of the superior(s).
Ensure that all documentation accurately reflects the status of changes and outstanding issues by posting changes to computerized or manual control records as requested, and maintain related files.
To maintain a library of Company documentation on its policies, processes & procedures.
Maintain control records to verify completeness and accuracy of data.
Review and proofread documents for consistency of document format and system concerns.
Prepare meeting objectives and agendas and document the minutes of meetings.

All office Administrative & Secretarial Work.
Drafting of Contracts (Arabic, English) for all Customers (new, Renew)
Making of Quotations for maintenance contract and replacement of Parts, .
Making of Memos and other Internal & External Letters.
coordination with Customers about their Contracts and Payments.
Submission of Annual & Monthly accounts statements to client for collection of payment.
Price fixing of products and approval of quotation.
Processing the purchase orders, after a detailed study of quotation received, with respect to price, quality of product, after sales service, availability of product and credibility of the vendor.
Taking care daily employee's attendance and making of salaries and forward to accounts department.
Maintaining the log for daily Reports and Invoices.
Update Delivery and Order Status.
Reports, Replacement of Parts Reports, Routine Checkup Reports and Site check up reports)
Follow up the daily work reports, labors, equipments in inspection request records.
Daily reporting to upper management (Head office)
Review Contract Documents and determine the discrepancies / conflicts between the documents.
Attending telephone Calls and Coordination with customer regarding their contracts and payments