Manager PMO / IT Governance
Shaukat Khanum Memorial Cancer Hospital
Total years of experience :22 years, 10 Months
Established PMO office to device strategies for project, program and portfolio management.
Established standards to make sure projects are properly planned, initiated and executed as per the scope, implemented as per the requirements, and completed within the given time and budget and as per the set quality standards.
Responsible for making sure projects are completing using the 'best practice' project delivery approach.
Responsible for project governance by managing the resource requirements, project dependencies and policy implications (organizational and client).
Maintaining the knowledge base (lesson learned, risks, assumptions, constraints) to help executing the future projects.
Making sure requirements (business, stakeholder, functional and non-functional) are properly documented.
Responsible for monitoring the projects to make sure projects are delivered as per the scope and budget.
Implementing governance and project management standards across the organization.
Coordinating with senior management to achieve financial and strategic goals.
Responsible for developing the 5 year IT strategic plan.
Responsible for developing the understanding between the higher management and PMO/IT team.
Looking into the dependencies of the projects to make sure resources are available as per the schedules.
Provide strong leadership in managing interrelated projects and programs to ensure successful delivery of the projects.
Involve in project selection, highlighting the project challenges, risk and expected benefits.
Making sure the risks for projects are managed and mitigated.
Serve as a conduit for communication between project managers and the IT executives.
Manages the team that provides support for project management to project managers.
Ensures that project resources have the correct toolset and project management processes are in place.
Ensure detailed project implementation plans are in place.
Work closely with internal and external project partners.
Conduct annual performance assessment, setting goals, skill development and training.
Coordinate with Sr. MIS manager and Business development manager to identify opportunities for business.
Ensure that the required support to project managers is readily available for timely delivery of the projects.
Ensure a clear and consistent approach is in place to manage risk with alignment to business risk register.
Collate qualitative and quantitative information on project performance for the preparation of project reports.
Ensure risk, issues and dependencies are being recorded and monitored.
Participate in project reviews and approvals processes.
Team member of IT Infrastructure management team.
Responsible for developing the RFPs/RFIs/RFQs
Responsible for developing reports on audits, and program status.
Developed the project charter, defined the scope of work with sponsors and finalized the scope statement.
•Coordinated with all stakeholders to make sure all the requirements (Business, Stakeholder, and Solution) are clearly understood and documented.
•Documented the requirements (Business, stakeholder, functional and non-functional)
•Developed the project plan to evaluate the resources and expertise required for the project.
•Used processes and knowledge areas to make sure project is properly planned, initiated and executed as per the project scope, implemented as per the requirements, and completed within the given time and budget and as per the set quality standards.
•Developed the specifications, design documents, and test cases.
•Managed the project scope, cost, time to make sure quality standards have been met.
•Coordinated with the Security Services Provider (http://www.deltatechglobal.com) for implementation of security controls on all the IT assets of the organization.
•Deployed security controls as per CIS Critical Security Controls Cyber Security framework.
•Performed application code review.
•Coordinated with Cisco, TrendMicro on security operation center (SOC) and Security Information and Event Management (SIEM) solution.
•Coordinated with IBM on QRadar (SIEM) implementation.
•Preformed vulnerability scanning and management using Nessus Scanner.
•Developed the Risk Management plan to pro-actively flag and track the risks to make sure proper risk response has been established.
•Developed the project reporting matrix.
•Developed Cyber/Digital security risk management and mitigation plan.
•Developed the communication plan as per the organization’s project management framework for effectively communicating the project progress, issues, and risks to stakeholders.
•Conducted the project status/review meeting (Weekly, Monthly, and Quarterly) and produced the MOM’s and other project related documents.
•Worked with operational and functional managers to avoid resource conflicts and constraints.
•Prepared necessary documents for project audit.
•Sent the project team and other staff members to attend project management and Cyber/Digital courses for continued training and coaching.
•Monitored the internal and external penetration testing.
•Coordinated with IT department to develop the IT asset list or entire organization.
•Foresee the effect of risks and made necessary changes to project scope, schedule and cost.
•Maintained the issue log and lesson learned.
•Made sure the tasks were assigned to right resources based on skill set and experience level.
•Controlled the project lag time by effectively allocating the resources.
•Maintained the project documents and updated the organizational process assets (OPAs).
•Provided users awareness on Cyber/Digital security.
•Conducted pilot testing.
•Developed the project closure report.
Identifying all the possible stakeholders.
•Collecting detailed requirements based on the information taken from project charter to create project plan.
•Developing, managing and leading the project team and managing co-ordination in the working groups.
•Working with project management team to ensure that project meets business needs with in the timelines.
•Getting final approval of the design specifications.
•Creating and maintaining the communication channels.
•Identifying and recording project risks, conducting qualitative and quantitative analysis.
•Managing and controlling the scope of the project and monitoring the project progress and performance.
•Defining and managing the user acceptance testing programs.
•Providing status reports to sponsor and concerned personnel.
•Regularly managing the project deliverables by validating them against the project scope baseline.
•Participate in meeting with project team members.
•Colleting and recording lesson learned throughout the project life cycle.
•Focusing the teams on business objectives to achieve the project milestones.
•Follow up after the post implementation to ensure the new system is performing as per design specifications.
•Making sure the quality of the work, the external contractor have done, meets as per quality standards.
•Preparing the detailed project and project closure report.
Collecting business needs from internal and external stakeholders.
•Maintain work break down structure, schedules and plans.
•Conduct Bi-weekly meetings and reporting.
•Handling BPR team mailing list, update Innotas, and ITS Plone site.
•Receive project activity start and completion report from Systems analyst and preparing report for management.
Key Responsibilities
•Transfer data from Access database to Oracle Database.
•Create new Oracle forms / reports necessary for the project and modifying the existing forms.
•Create and support technical specifications, design document and preparing the design for custom forms.
•Analyze and modify the project proposal as per project requirements and registry department needs.
•Creation of GANTT chart, timelines and task list.
•Analyzing all the supporting material to get the better understanding of manual processes.
•Code fixing using Oracle and forms developer tools.
Systems Analysis & design
•Database Management Systems
•Understanding of the content and structure of the course.
•Coordinate with students and evaluate student’s assignments and projects.
•Maintain student records according to the established guidelines and rules.
•Demonstrate a working knowledge and understanding of the policies and procedures of Athabasca University.
•Maintain regular availability for consultation with the supervisor by phone or email.
Key Responsibilities
•Development and maintenance of administrative information systems using Oracle and Form developer.
•Maintain and administer the software and its standards.
•Perform system analysis and responsible for full lifecycle of application systems in the University.
•Provide consultation to staff on application packages and administrative systems.
•Maintain log of all completed, in progress and outstanding new systems development.
•Provide assistance with preliminary project planning, project organization, and project implementation.
Analyzing and developing systems / software.
•Developing and directing software system testing procedures, programming, and documentation.
•Design user interfaces (input, output, and dialogue) to computer systems.
•Design data collection forms and techniques, debugging the forms and procedures.
Analyzing and designing systems / software and coordinating software implementation.
•Developed ERP production line system to connect the multi department functions based on the orders.
•Analyzing software requirements to determine feasibility of design within specified time and cost constraints.
•Developing and directing software system testing procedures, programming, and documentation.
Conducted Trainings / Workshops in Shaukat Khanum Hospital
•Project management
•Time Management
•Organizational Behavior
