HR/Administration Officer
Unigaz L.L.C
Total years of experience :12 years, 1 Months
Performing a wide range of administrative and secretarial duties, take and/or transcribe dictation, compose, edit and proofread correspondence to ensure typographical accuracy for Operations Manager signature; set up and maintain files, make travel arrangements and reservations; and sort, screen and distribute mail of General Manager
Answering telephone calls and related duties; determine priorities of inquiries and problems received from both internal and external sources; take messages and/or provide answers and information; refer problems to appropriate individuals; and ensure that answers or information is received by inquiring party
Gathering and coordinate data for Managers and meetings; prepare agendas; organize special meetings and events; and prepare and distribute meeting minutes
Gathering and calculate data from a variety of sources to produce administrative reports for Management; ensure reports are accurate, relevant, complete and prepared on schedule
Establishing, maintaining and revise filing and record keeping systems of all corporate documentation, shareholder records and stock registers; classify, sort and file correspondence, articles, records and other documentation
Schedule appointments and/or tasks as necessary; maintain the Operations Manager calendar and reminders of scheduled appointments and meetings, assemble documents, reports or other information as required for meeting preparation, coordinate appointments and ensure meeting participants are informed of date and time; explain Operations Manager requirements and instructions to others as directed for meeting preparation
Greet and screen in-person customers and visitors; exercise tact, judgment, initiative and knowledge of General Manager’s functional area to determine which individual(s) may be handled by subordinate officers and staff
Maintaining, ordering and distribute supplies or merchandise for the department
Performing routine clerical duties including, but not limited to, word processing, filing, faxing, and copying
Organizing internal and external events
HR Duties:
Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates
Ensuring that accurate job descriptions are in place
Monitoring the schedules absences such as holiday or travel and attendance on projects and coordinate on a daily basis with the accounting department to ensure that the staff absences have been adequately covered off.
Investigating and understand causes for staff absences
Screening candidate CVs, and assist in interviewing and testing applicants
Checking references and suitability of applicants before preparing the job offers.
Processing applicable paperwork for all employees and new recruits
Administrative and office activities for multiple supervisors are performed.
Maintain and prepare reports from files, mailing lists and database
Review files periodically to ensure they are complete and accurate.
Other Secretarial Activities such as a receiving phone calls and Update meeting Schadule etc.
Maintaining a tracking facility to enable documents to be updated easily.
Responsible for maintaining hard copy information.
Issuing and distributing controlled copies of information.
Resolve work related problems, prepare and submit progress and other routine reports
Receive all incoming mail including letters, memorandums, reports and written comments from relevant Divisions/Departments, Contractors, Consultants Companies and distributes to concerned staff.
Maintain all the Documents, Registration and filing system including all technical correspomdence and reports.
Type/organize all Correspondence, Memos, Letters, Presentations, Enquires, Agreement, Quotations, Invoices, Minutes of Meetings, Daily/ weekly/monthly Managment Reports and Staff Attendance Reports etc.
Carryout other Sectarial Duties Such as preparing Bookings, leave/duty forms, site leave forms, staff labour transfer forms, time sheets, maintain stock of office stationary, preparing requisitions and purchase orders as necessary.
Receive Daily Progress reports and productivity from all projects.
• Operate all computer and auxiliary equipment, including large and small scale electronic data processing systems, based on prescribed procures.
• Operate system console under the direction of a lead Computer Operator.
• Monitored and controlled system in a client/server environment.
• Maintained operating records.
• Oversaw general computer operations.
• Resolve work related problems.
• Control and monitor e-mail use, web navigation and installed soft wares
• Handle Complaints of the customers
• Supervise and train newly recruited staff
Office Administration professional courses
Bachelor of Science
Microsoft Office and basic administration
Information Technology
Pree medical Science