Senior Document Controller
Morganti Supervision Consultant
Total years of experience :13 years, 9 Months
• Received & responded to contractor’s documents/submittals through Aconex
• Checked for all input information submitted in Aconex from contractors through submissions and advised them to rectify if required and resubmit with proper Aconex Protocols.
• Checked contractors, followed proper response protocols for submissions required days.
• Prepared and responded the letters received from Managers and contractors through Aconex update in excel list for reference.
• Prepared weekly Outstanding & Overdue contractor’s submission report through Aconex and distributed to the concerned Engineers to cover the pending work more efficiently.
• Received invoices from Consultants, Suppliers and gave it to Cost Consultant to prepare the IPC's.
• Received IPC, s of Suppliers, Designers, Consultants from Cost Consultant, prepared letters and issued to Client after the concerned dept. signatures and updated IPC's List.
• Followed up with Client regarding IPC, s payments and updated the payment status upon received transfer slip from Client.
• Received the quotations from the suppliers and prepared Purchase Orders and issued to Client after the concerned signatures from Cost Consultant updated the PO list and forwarded to the concerned Suppliers upon client approval.
• Prepared NCR, s, Site Notifications, Deficiency Reports and RFI, s received from Engineers and submit to contractors through Aconex.
• Submit contractors’ submittals to Designer for review/approval and follow-up for response to contractor.
• Monthly Drawdown report submission to the Bank after the client approval.
• Received samples from FedEx, Aramex, DHL.
• Received site supervision services Invoices from designer and forwarded finance to process the payment.
• Prepared dept. employees time sheets for salary process and forwarded to Head Office for Billing.
• Prepared Weekly Minutes of meeting, added attendees, changed meeting no’s send to Dept. manager for comments and distributed to contractor, Consultant and Client through Aconex.
• Arranged/Organized Microsoft Team Meetings with the Designers, Consultants, etc.
• Trained Junior staff to speed up work progress.
• Kept work environment professional through good office practices.
• Kept Archive Section record Up to Date.
• Utilized Aconex regarding engineering discipline related work
• Prepared Request for inspection (RFI), Material Inspection Request (MIR), Material Submittal (MS) & Drawing Submittal (DS) in coordination with engineering dept
• Logging of all Correspondence, Drawings, Procedures, Vendor Drawings, Purchase Orders, Data Sheets
• Prepared letters (Internal & External)
• Ensure Archive all company legal documents properly and Company Drive is up to date with all information, company documents, and other project related documents
• Manage the flow of correspondence in and out of company ensuring document accuracy with company standard and policies
• Support Project manager with their day-to-day administrative work, such as liaising between them and suppliers to receive quotes, invoices, and ensure timely manner delivery
• Ensure the Supplier list is up to date for easy reference
• Manage and upkeep other company facilities, including:
A. To liaise with Camp Manger regarding electricity and water bill payments
B. To liaise with finance and Camp Manager to ensure suppliers payments are on time
• Prepared Monthly, weekly Employee timesheets, Invoices, Petty Cash Claims
• Coordinate with procurement dept. regarding issuing purchase orders uploaded in Aconex system
• Coordinate with store about material request from projects and make sure its availability on time
• Coordinate with consultant SHEC regarding document submission include Monthly Invoices and Request for inspection (RFI), Material Inspection Request (MIR), Material Submittals (MS) and Drawing Submittals (DS), generated in coordination with engineering dept. and follow up approval process.
• Control all aspects of project documentation on multiple simultaneous clients
• Ensure all documentation provided is as per Client quality formatting requirements.
• Notify the supplier/customer/client of any acceptance or comments to the documents.
• Increasing accessibility, updating information, recording traceability and retrieving documents, supporting the correct on-going project development
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.
• Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc
• Co-ordination and control of Engineering documentation, QC documentation (Inspection Records), Suppliers documentation, Subcontractors documentation with Client/Contractor as well as internal review approval of Subcontractors documentation.
• Coordinate with consultant Saudi Diyar regarding document submission include Monthly Request for inspection (RFI), Material Inspection Request (MIR), Material Submittals (MS) and Drawing Submittals (DS), generated in coordination with engineering dept. and follow up approval process.
• Responsible to store and share project documents received from Vendor/Client/3rd party to project engineers and vice versa.
• Coordinated with departmental staff and other department’s staff regarding report submission or other documentation required to the managers
• Administered and maintained all documentation control systems and related data entry control systems for completeness and accuracy.
• Responsible for receiving employee’s performance evaluation documents from all over the project and coordinate with HR dept. to select the potential employees required on the project
• Coordinated with HR Department for new recruitment documentation and other employee matters
• Monitored and reviewed the progress of summer training programs of Saudi trainees on site through regular follow up with concerned departments
• Generate employee profile in secure Oracle Document Management system having complete information and payroll information
• Entered 10000 employee’s data accurately onto computerized database Oracle HRMS & excel spreadsheets
• Prepared and update weekly headcount status report through Oracle HRMS system
• Employee transfer and mobilization report through oracle HRMS
• Generate report about employee financial details include basic salary, transportation, housing and other details
• Generate report through Muqeem portal and cross checked for iqama issuance, iqama renewal, new arrival employees and iqama professions to get accurate information for further process.
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