Muhammad Muhammad Adnan

• Plan and schedule projects, estimate time and materials, supervise subordinates, maintain records and files and prepare reports.
• Maintain records on Maintenance jobs and assign to appropriate personnel.
• Assist in coordinating job assignments with the other trades.
• Assist contractors on jobs.
• Maintain knowledge of materials in warehouse.
• Recommend procedure revisions when necessary to fully utilize assigned personnel and equipment.
• Inspect work to ensure compliance with standard procedures and assignments.
• Examine Installation & Maintenance services for proper working procedures.
• Receive New Installation Projects of Security Systems, log in the Master Data, forward to Operation Manager, get the assignment of the Project Engineers, distribute & Filing.
• Maintaining proper filing system manually & on system
• Coordinate and Follow up daily & weekly basis with Projects Engineers, Sales Persons, Clients, Shipping & Operation Manager during Installation work until Hand Over the Projects.
• Support to Procurement Department in handling enquires (RFQs) and other related job
• Follow Up for the Gate Pass / Site Survey / Material arrival / ETA. / Handovers and Submittals.
• Database tracking of all the Installation related Activities on the daily basis.
• Allocation the Projects for REVENUE FORECAST & Prepare monthly REVENUE & PROVISION for the Projects and submit to the Accounts Dept.
• Prepare the Handover Certificates, Submittals Forms (for the Software CDs, As-Built Drawing, and Manuals), Training Forms, Warranty Certificates and Correspondence Letters upon Operation Managers instructions.
• Analyzing Delivery Notes.
• Time Sheets Entry of the employees of Operation departments & prepares the Labor Costing accordingly to time sheets & sends it to A/C dept.

• To prepare the contracts documents
• To prepare the Maintenance Contracts
• To prepare the Central Monitoring System Contracts
• To prepare the monthly invoicing schedule
• To prepare and submit the monthly maintenance revenue
• To maintain the customer satisfaction by meeting his expectations
• To maintain logs and records of contracts and maintenance activities; compile information for regular or special reports from logs and records maintained
• To send the Maintenance Contract expiry notification to customers
• To send the Renewal of Maintenance Contract to Customers
• To follow the pending payments regarding Maintenance Contracts
• Handling all incoming mails regarding Contracts, responding to routine correspondence whenever appropriate, Screening and fielding all incoming phone calls
• Reporting directly to the Operations Manager
• To prepare the temporary and permanent work orders
• To attend all customers enquiries
• To receive and record service reports from technical staff after attending received calls
• To monitor and control all pending calls till closing.
• To schedule the periodic visits.
• To prepare and submit the attended calls reports to the client.
• To maintain the customer satisfaction by meeting his expectations.
• To communicate and deliver the calls to appropriate staff/unit/department/division on time.
• To prepare all necessary technical correspondence involved in the maintenance work.
• To maintain logs and records of helpdesk and maintenance activities; compile information for regular or special reports from logs and records maintained.
• To coordinate all H.R requirement (attendance records, departmental holidays, absence and sickness).
• To coordinate warranty and maintenance contracts.
• To maintain timesheet record of all maintenance staff.
• To handle the central monitoring system.
• Any Additional assignment given by Manager.

• To prepare the contracts documents
• To prepare the Maintenance & Central Monitoring System Contracts
• To prepare the monthly invoicing schedule
• To prepare and submit the monthly maintenance revenue
• To maintain the customer satisfaction by meeting his expectations
• To send the Maintenance Contract expiry notification to customers
• To follow the pending payments regarding Maintenance Contracts
• Handling all incoming mails regarding Contracts, responding to routine correspondence whenever appropriate, Screening and fielding all incoming phone calls
• To prepare the temporary and permanent work orders
• To attend all customers enquiries
• To monitor and control all pending calls till closing.
• To schedule the periodic visits.
• To prepare and submit the attended calls reports to the client.
• To communicate and deliver the calls to appropriate staf/unit/department/division on time.
• To prepare all necessary technical correspondence involved in the maintenance work.
• To maintain logs and records of helpdesk and maintenance activities; compile information for regular or special reports from logs and records maintained.
• To coordinate all H.R requirement (attendance records, departmental holidays, absence and sickness).
• To coordinate warranty and maintenance contracts.
• To maintain timesheet record of all maintenance staf.
• To handle the central monitoring system.
• Prepare and Manage Attendance records of Operation depts employees & forward to HR Dep. on a monthly basis.
• Coordination for the departments as required.
• Managing any additional assignment given by the Manager / Section Head

• To prepare balance sheet
• To prepare profit and loss statements and monthly closing and cost accounting reports.
• To compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
• To establish, maintain, and coordinate the implementation of accounting and accounting control procedures
• To monitor and review accounting and related system reports for accuracy and completeness.
• To prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents.
• To interact with internal and external auditors in completing audits.
• To prepare the credit & cash invoices.
• Preparing costing of goods received.
• Handling Petty cash expenses.
• To prepare weekly sales report
• To prepare the financial reports for the internal as well external audit.
• Any Additional assignment given by Manager.

My job responsibilities were as follows:-
• To prepare balance sheet
• To prepare profit and loss statements and monthly closing and cost accounting reports
• To compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions
• To establish, maintain, and coordinate the implementation of accounting and accounting control procedures
• To monitor and review accounting and related system reports for accuracy and completeness
• Preparation of letters, memos, Purchase Order, Quotations, Invoices, Delivery Notes etc.
• To prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents
• To interact with internal and external auditors in completing audits
• To prepare the credit & cash invoices
• Preparing costing of goods received
• Handling Petty cash expenses
• To prepare weekly sales report
• To prepare the financial reports for the internal as well external audit
• Any Additional assignment given by Manager