HR, Admin & Procurement Expert
Danniyeh Royal Trading UAE
Total years of experience :24 years, 11 Months
Co-ordinate the entire hiring/termination procedure.
▪ Develop and manage the employment contracts
▪ Planning, organizing and controlling all administrative functions and management of office
environment.
Assists in maintaining current and accurate inventory of office equipment, etc.
▪ Travels, transport and accommodation arrangement for the staff and maintain procurement
forms duly approved for all movement of the staff.
To evaluate of purchase requests, preparation of tenders, bid opening, preparing
comparative analysis, minute of meeting of procurement committee, issuance of purchase
orders, goods inspection, follow-up with suppliers on deliveries and after sales support.
▪ Perform any other duty assigned by the higher authority
Co-ordinate the entire hiring/termination procedure.
▪ Develop and manage the employment contracts
▪ Planning, organizing and controlling all administrative functions and management of office
environment.
▪ Developing the new KEF’s employees’ personal filing system.
▪ Management of HO staff regular attendance with their arrival and departure time
▪ Maintenance of duty roster for lower staff.
▪ Maintain leave records of HO and all Heads of Institutions
▪ Maintaining all administrative filing system.
▪ Management of Policy documentation; SOP of KEF and ensuring their implementation
▪ Support F&A each month on payroll and employees’ leave record
▪ Ensuring that human and material resources are correctly utilized.
▪ Keep an over watch on the provision of the office equipment, stationary for smooth running.
Page 4 of 4
▪ Assists in maintaining current and accurate inventory of office equipment, etc.
▪ Travels, transport and accommodation arrangement for the staff and maintain procurement
forms duly approved for all movement of the staff.
▪ Provide repair & maintenance support for office premises, equipment’s, etc.
▪ Settlement of Utility, Telephone and fresh connections, etc
▪ Prepare and keep updated KEF H.O and Institutions’ Telephone Directory on quarterly basis.
▪ Handle the payment process of the vendors and coordinate with institutions heads and
Finance department.
▪ Implementation of Administrative policies, Procedure, Rules and Keep an updated record of
HO & institutions’ Fixed Asset Record.
▪ Petty Cash Management of HO
▪ Organizing and planning all kind of repair and maintenance work at site.
▪ Ensure that main gate of the complex is manned for 24 hours and maintained effective
surveillance of parameter wall.
▪ Ensure proper relief/rotation of guards that an entry/departure of all visitors/staff and vehicles
is maintained on daily basis.
▪ Ensure that building and rooms are properly secured/locked after working hours
▪ Ensure the safe custody of Key box key after working hours.
▪ Ensure that the duplicate key box remains locked and keys to be drawn only on written
permission issued by the CEO.
▪ Maintain a key register to record the timings of drawal/deposit of keys in case of late sittings.
▪ Maintain in and out register at the main gate of the complex and ensure entries regarding
arrival/departure of persons/stores/vehicles etc.
▪ Ensure overall discipline of the subordinate staff.
▪ Recommendation of leave of administration staff. In case of emergency he may grant leave
and inform the CEO.
▪ Takeover the responsibilities of admin supervisor in his absence
▪ Ensure that the subordinate staffs that are authorized official uniform remain in uniform and
put on service cards during office hours.
▪ Supervise Mali for up keep of the plantation, sweeper for cleanliness of the building and
offices etc and office boys for dusting offices, cleaning walls, doors, kitchen etc.
▪ As team manager, coordinate the achievement of cost savings through vendor selections
and review, develop favorable contract agreements and resolve delivery and billing problems.
▪ Prepare minute sheet for procurement and submission of purchase order and contract in
accordance with reporting requirements.
Supervising various activities of administration like traveling, security, transport, logistic
facilities and communication.
Manager repair and maintenance of office equipments, furniture fixtures, computers,
vehicles/motorbikes, air conditioners etc.
Facilitation in arranging workshops & seminars, arranging supplies for training programs,
handling emergencies, coordinate VIP functions & Programs.
Ensure general administration processes and procedures are in place and smoothly being
implemented that includes office maintenance, physical security upgrades, fleet management,
and equipment maintenance as per rules, policies and manuals.
Manage all vendors dealing with employee benefits (fuel, mobile, medical insurance, etc) to
ensure that all benefits are effectively managed and records are up to date.
Ensure gate in/out controls are complied with as per defined SOPs and all security measures
are in place to ensure effective site security. Develop and implement Security and Safety
Management Plans. Monitor security environment, preparing daily/weekly security reports,
identifying potential threats and recommend appropriate action for safe operations. Ensure that
all staff members and partners are compliant to Safety and Security Protocols.
Develop emergency procedures & incident responses. Ensure inventory management system
Airport Protocol duty with Chairman, CEO & members Board of Director.
Manage staff traveling, air travel, visa arrangements, tickets, guest houses arrangements etc.
Ensure contract management for partners, vendors, consultants, service providers etc.
Ensure lease agreements for various processes like house lease agreement, equipment
maintenance etc are fully intact. Ensure that computer networks including hardware/software
Page 4 of 6
support, plans, designs and implements data connectivity for local area network are in place.
Ensure that all the IT equipment, software’s and databases are safe and secure.
Administer web servers and web environment and provide maximum connectivity, including
daily backup support. Manage the Attendance Management System effectively.
Assess and plan for availability of IT requirements with respect to staff and organization.
Ensure comprehensive procurement systems for various requirements including routine affairs
and unforeseen emergencies, public tendering( including international tenders), project based
procurements, phase in/out of projects, pre-qualification process etc.
Performing procurement activities as per PPRA rules including evaluation of purchase
requests, preparation of tenders, bid opening, preparing comparative analysis, minute of
meeting of procurement committee/BOD, Purchase Orders, goods inspection, follow-up with
suppliers on deliveries and after sales support.
Administration & Logistics:
Coordinating various activities of Administration like traveling, security, transport, logistic
facilities and communication, repair and maintenance of office equipments, facilitation in
arranging workshops & seminars, arranging supplies for training programs, clearing of goods, handling
emergencies, coordinate VIP functions & Programs. Liaison with different government offices &
agencies.
Procurement:
Performing all procurement activities including Evaluation of Purchase requests, Preparation of
Request for Quotation, tendering, Bid opening, Comparative Analysis, Minutes of meeting of
procurement committee, Purchase Orders, GRIRs, DCs, follow-up with suppliers on deliveries
and after sales support.
Administration:
Planning, organizing, coordinating and monitoring of various activities of Administration like:
traveling, Inventory, security, transport, Procurement, logistic facilities and communication,
repair and maintenance of office equipment and building, renting office space and liaison with
different government-offices, UN-agencies, NGO’s.
Finance:
Preparing emergency budget, reviewing funds and disbursement of funds, preparing financial
reports, preparing vouchers, trail balance and cash flow statements.
Plan and manage the procurement activities conforming to the prescribed rules, procedures
and regulations.
Evaluate offers and make recommendations for the finalization of purchase & awarding
contracts.
Analyze and evaluate commodity tender results. Review technical proposals of suppliers and
carryout cost/benefit analysis.
Prepare reports of procurement activities undertaken.
Planning, organizing, coordinating and monitoring of various activities of Administration like:
traveling, Inventory, security, transport, logistic facilities and communication, repair and
maintenance of office equipment and building.
Handling Patty Cash, Preparing budget, reviewing funds and disbursement of funds, preparing
financial reports, preparing vouchers, trail balance and cash flow statements
Bronze Medalist