Manager Administration
Big Tree Media (Pvt,) Ltd
Total years of experience :17 years, 10 Months
• Budgeting of all bureaus
• Fleet Management
• Hiring and training administrative staff
• Co-ordinations with all departments to carry out the operation smooth
• Manage Schedule and deadlines
• Ensure the smooth and adequate flow of information within the company to facilitate other operations
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities
• Organize and supervise other office activities such as renovation, event planning etc
• Any other administrative work as and when assigned by the management
Reporting to CEO in carrying out following job responsibilities:
• Reconciliation of daily Receipts and Payments
• Preparing weekly, half monthly and monthly financial reports
• Banks Reconciliations Statements
• Booking of all expenses and receipts in respective head of accounts
• Making Profit & Loss Statement and Balance Sheet
• Create HR department and applying HR policies with the consent of management
• Maintaining employees data and their personal files
• Payroll
• Administrative work as and when assigned by the management
Reporting to CEO in carrying out following job responsibilities:
• Invoicing to clients and follow up with them for recovery
• Monthly Financial Reports
• Banks Reconciliations Statements
• Prepare Profit and Loss statement of each project and make consolidate profit and loss statement every month and Balance Sheet
• Check media invoicing with RO and resolve queries if arises
• Responsible for all payments and receivables
• Payroll
• Administrative work as and when assigned by the management
Reporting to Branch Manager, Head of Internal Audit and CFO in carrying out following job responsibilities:
• Reconciliation of daily Sales VS Daily Cash Collection & Credit Sales
• Checking and verification of daily Sales Returns / Shelf Rents / Discounts etc properly entered in EBS
• Checking and verification of all daily collection properly entered in EBS
• Bank Reconciliations
• Weekly reconciliation of stock - all variants present in stock are reconciled with inventory ledger
• Journalizing all sales data - Excel Format
• Making aging report of more than 3000 customers
• Monitoring and checking the credit limit of each customer and take initiatives, where necessary, not to cross the credit limit and recovery on time
• Assist to Branch Manager in daily Operations issues.
• Looking after all administrative issues in absence of Br. Manager
Reporting to General Manager Finance and CFO in carrying out following job responsibilities:
• Ensure an accurate and timely monthly, quarterly and yearend financial reports.
• Ensure the timely reporting of all monthly financial information.
• Assistant the management in the daily banking requirements.
• Analyze operating expenses and apply different strategies for controlling or minimize it.
• Collaborates with the other finance department managers to support overall department goals and objective.
• Monitor and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
• Forecasts, monitors and tracks cash flow (weekly, monthly and quarterly).
• Analyzing program budgets of each program and process it for approval from competent authorities after necessary changing where applicable.
• Tracking & monitoring the proper booking of expenses of each program in approved budget heads for timely submission of reports to the management.
• Managing and supervising Lahore office with more than 350 staff members with a team of 4 staff members.
• Coordinate with sales team and advertising agencies for timely submission of invoices and maintain aging for timely recovery of cheques.
• Many others
• Follow and implement standardized company procedures relating to all aspects of office performance.
• Arranged meeting by scheduling appropriate meeting times, booking rooms and planning refreshment.
• Maintained the front desk and reception area in a neat and organized fashion.
• Handle expenses and billing cycles.
• Maintain stock lists and orders office supplies as needed.
• Booking of all expenses and income in accounting software and give financial reports to board of directors on weekly, monthly, quarterly, semiannually and annually.
• Supervising a office book shop and prepare its monthly profit and loss statement.
• Reconciliation of banks statements.
• Supervising the accounts of Mus’ab School (A project of Al-Mawrid) on monthly basis.
• Audit the accounts from external auditors.
ACMA P-III (Contd) B.Com From Punjab University
F.Sc Board of Inter. & Secondary Education, Lahore
Metric Board of Inter. & Secondary Education, Lahore