Assistant Manager – National Fleet & Store
NAQEL EXPRESS
Total years of experience :12 years, 0 Months
Responsible for providing an efficient and professional administrative and clerical service to colleagues, Managers and Supervisors to facilitate the efficient operation of the office.
1. Assigns work, provides direction to clerical staff and ensures that assigned tasks are completed. Ensures effective and appropriate clerical staff coverage.
2. Orients and trains clerical staff.
3. Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation.
4. Evaluates, develops and recommends office procedures and practices to senior management. Ensures that approved office policies, practices and procedures are understood and followed.
5. Responds to outside inquiries about services offered by the organization.
6. Performs a variety of secretarial duties such as drafting and typing routine correspondence, arranging meetings and taking minutes.
7. Tracks office or program expenditures by recording expenses, alerting the supervisor to budget overruns and unusual expenses and authorizing purchases. Maintains a variety of financial records such as petty cash fund, purchase orders and cheque requisitions. Provides input into budget formulation.
8. Collects, researches, organizes and summarizes data from a variety of sources and produces reports such as program status and board reports.
9. Maintains client and program information using spreadsheet and/or database software.
10. Produces ad hoc reports from databases as required by the supervisor by identifying and organizing the required information, compiling data, designing format, and printing reports.
11. Maintains a complete inventory system through recording of all expenditures and income of each vehicle, maintenance equipment gasoline, repair parts, supplies, etc
12. Maintain Fleet Data Base in Microsoft AX system.
13. Prepare all type of Payment invoices related to Fleet Department.
14. Coordinate with all regional manager regarding any issues related to Fleet Department
15. Performs other related duties as required.