Admin/HR Executive
ASCA CONTRACTING Co.
Total years of experience :5 years, 8 Months
HR/Admin Executive:
o Formulating and administer the Human Resources policies and procedures.
o Managing recruitment and selection of all new employees and contract staff.
o Managing Induction and Employee Orientation
o Preparing Offer Letter and Appointment Letter.
o Updating and controlling employee personnel files.
o Maintaining all HR files and employee information and generate various HR reports like headcount report, attrition report, recruitment reports, manpower report, etc.
o Responsible for processing monthly payroll
o Carrying out separation procedures for termination &resignations and prepare Final Settlement
o Reporting and tracking of annual leave.
o Keeping historical record of employee salary and increment, promotion & transfer, contract change, etc.
o Coordinating processing (application, renewal and cancellation) of visa, labour card, Emirates ID card, etc.
o Ensuring all visas, medical and permits are up to date and arrange timely renewal.
o Responding to staff queries on Visa/ / Passport related matters.
o Keeping all the HR Forms and providing to staff as and when necessary.
o Maintaining records of staff loans and other deductions.
o Keeping record of attendance, absence, overtime and leave details for Payroll processing.
o Identifying training and development needs within the organization, appraisal schemes and regular consultation with Departmental Heads and Human Resources department.
o Maintain uniform distribution log and coordinate distribution of uniform.
o Updating employee’s status and information. Feeding and updating all employee related data.
o Responsible for writing warning letters in consultation with HR Manager.
o Processing staff vacations, promotions, increments, transfer and terminations in consultation with HR Manager.
o Ensuring that overall Human Resources Management policies, processes and guidelines and regulations comply with the UAE labor law.
o Acting as a one point contact between the Business and Employees for all Employee related matters.
o Any other duties as assigned from time to time.
Transport Management of School Buses
o Providing transport services to school and managing 25 drivers
o Insuring time management for school trips of each deriver
o Arranging for 3:30 PM trip, Extra trip and Saturday trip for the students of school.
o Insuring that the drivers should pick up and drop off children in time.
o Recording the trips detail, fuel consumption and salik usage for each driver.
o Maintaining attendance record of all the drivers and preparing their salary statement.
o Rescheduling in school holidays and arranging buses according to school requirements.
o Communicating with school transport manager and responding to their E-Mails in time.
o Leave and Emergency Leave management of all the drivers and preparing their settlement.
o Support and deliver Administrative services to organization.
o Recruiting staff by preparing job descriptions and job adverts; deciding on how best to advertise
o Efficient preparation & management of Leave Settlement, gratuity & Loans of all employees.
o Maintaining the attendance, updating leaves records on monthly basis.
o Salary payroll management & answering staff queries regarding payroll matters.
o Updating & maintaining Employee data base.
o Attendance record management.
o Managing Training & Development. Coordinating all the Training Programs or Workshops.
o Responding to staff queries on Visa/ / Passport related matters.
o Ensuring all visas, medical and permits are up to date and arrange timely renewal.
o Scheduling meetings for managing Director internally & with External clients.
o Assisting managing Director in Day to Day Administrative Tasks.
o Answering customer’s calls replying to their E-Mail Inquiries.
o Handling customer’s complaints and grievance courteously.
o Preparing Quotations for customer Collect bills & check payments. Checking invoices with payments made
o Review and correct any discrepancies. Filing and documentation.
o Maintaining basic accounts, book keeping. Reconciliation of Bank statements.
o Ledger entries, journal entries. Customer relations.
o Invoice entries and cross checking.
o Following up payments of credit sales & preparing checks for the suppliers.
o Conducting Admission test for students & preparing report and providing to the principal for the decision
o Managing Student affairs & maintaining relationship between the teachers and parents
o Arranging teacher parent meeting on monthly basis.
o Guide and update parents through calling and email
o Managing purchases and other affairs of the school
o Caring for and comforting sick or distressed students
o Managing lost property and clothing pools
o Undertaking other related duties as determined by the principal.
Assisting External Audit, Income Tax Returns & Sales Tax Returns.
Master of Business Administration - HR & Marketing ( MBA )
Bachelor of Commere ( B.COM )