Muhammad Ali Kazi

Admin & Logistics
• Contribute to development, formulate and update company admin policy / strategy /plan/ SOPs.
• Plan and coordinate administrative/logistics procedures, systems and devise ways to streamline processes.
• Ensure purchase and procurement of material / stuff in time.
• Ensure efficient administrative/logistics support arrangement affairs.
• Coordinate and follow up with all relevant authorities /offices in pursuit to administrative task.
• Ensue management and support staff management affairs.
Security
• Contribute to development, formulate and update company security policy /strategy/plan/ SOP.
• Ensure efficient and effective arrangements and implementation of security resource arrangements.
• Ensures security checks and alerts arrangements through physical and electronic arrangements.
• Ensure conduct of mock emergency accommodation evacuation drill / exercise against any real security threat.
• Ensure augmented deployment of physical and electronics security means for monitoring and quick response.
• Ensure coordination with building management and security elements.
• Build close relationships and maintain continual liaison with the Government security apparatus including law enforcement agencies.
HSE (Health, Safety & Environment)
• Contribute to development, formulate and update company HSE policy/strategy/plan/SOP.
• Ensure provision of a safe and health work setting for the employees and visitors.
• Ensure occupational health measures and practices against any employee’s health condition.
• Ensure maintaining a safe environment for building occupants and visitors.
• Carry out a detailed survey and risk assessment of the company offices complex
• Ensure identification of existing and projected hazardous substances, points/places.
• Ensure all vehicles are equipped with HSE related equipment & stuff for the safety of men and material.

Admin & Logistics
• Contribute to development, formulate and update company admin policy / strategy /plan/ SOPs.
• Plan and coordinate administrative/logistics procedures, systems and devise ways to streamline processes.
• Ensure purchase and procurement of material / stuff in time.
• Ensure efficient administrative/logistics support arrangement affairs.
• Coordinate and follow up with all relevant authorities /offices in pursuit to administrative task.
• Coordinate internal / external meeting, activities and events.
• Ensure appropriate accommodation / storage and other maintenance affairs.
• Ensure housekeeping, boarding / lodging, transportation and fleet management affairs.
• Develop vehicles allocation /booking system including hiring / out sourcing processes for vehicles as per company policies.
• Ensure efficient travelling affairs including visa process of employees for foreign visits.
• Ensure the repair, maintenance, and upkeep of all company facilities.
• Ensure company memo and fixed assets management and accountability.
• Ensure preparation and cost effective utilization of annual budget through purchase/ procurement processes.
• Establish liaison / coordination with Government departments and other agencies to address issues resolved.
• Ensue management and support staff management affairs.
Security
• Contribute to development, formulate and update company security policy /strategy/plan/ SOP.
• Ensure efficient and effective arrangements and implementation of security resource arrangements.
• Ensures security checks and alerts arrangements through physical and electronic arrangements.
• Ensure conduct of mock emergency accommodation evacuation drill / exercise against any real security threat.
• Ensure augmented deployment of physical and electronics security means for monitoring and quick response.
• Coordinate security procedures, systems and devise ways to streamline processes.
• Advise senior management in managing security of company staff and premises.
• Develop a concrete understanding of the security management system.
• Provide proactive analysis of any potential threats against the safety and security of staff, premises and assets.
• Ensure all relevant security measures/information/ alerts/advisory is disseminated in timely manner to all staff members via email/WhatsApp or any other fastest means.
• Assist in the preparation and delivery of security & safety training to company staff.
• Ensure coordination with building management and security elements.
• Build close relationships and maintain continual liaison with the Government security apparatus including law enforcement agencies.
HSE (Health, Safety & Environment)
• Contribute to development, formulate and update company HSE policy/strategy/plan/SOP.
• Ensure provision of a safe and health work setting for the employees and visitors.
• Ensure occupational health measures and practices against any employee’s health condition.
• Ensure maintaining a safe environment for building occupants and visitors.
• Carry out a detailed survey and risk assessment of the company offices complex
• Ensure identification of existing and projected hazardous substances, points/places.
• Advise senior management on HSE matters to ensure safety of staff and assets of company.
• Ensure the elimination of possibilities of hazards involving prevalence of risks via active/proactive measures.
• Ensure the placement/installation of necessary systems, equipment and associated accessories.
• Ensure the conduct of a HSE training program involving fire awareness, response activities, first aid and ramifications talks and demos.
• Ensure conduct of mock emergency accommodation evacuation drill / exercise against any real safety threat.
• Conduct of physical firefighting drill and use of equipment including first aid demo / rehearses / activities.
• Ensure all vehicles are equipped with HSE related equipment & stuff for the safety of men and material.

Head the Admin department for ensuring endways efficient & effective admin management and support services within the organization.
•Exercise administrative responsibility for effective implementation of Company’s administrative policies and procedures at Head / Field Office and ensure their compliance by all employees.
•Plan, supervise and coordinate the work of Administration Department Head Office Islamabad.
•Prepare budget for Head Office Capital and Revenue expenditures for the fiscal years.
•Exercise effective control over the Company mechanical transport section and supervise the proper maintenance / operational worthiness including deployment and all relevant associated affairs.
•Supervise and ensure timely compilation of overtime, leave and attendance documentation / record of non-management staff at Head Office.
•Supervise the necessary arrangements made for messing, travel, reception, transportation, boarding/lodging of Company officials and guests traveling on Company’s business.
•Supervise and ensure proper records keeping of all relevant revenue and petty cash management
•Supervise Visa Section for national/international air, ticketing, accommodation, travelling/transport visa endorsement/extension of locals and foreigner and matters related to invoices, verification including routine correspondence.
•Follow up and coordinate with all authorities involved with license registration/renewal.
•Arrange and submit all documents related to visa process of employees

Key Responsibilities: Carried out instructional practices for the students at certain civil and military institutions /university. Organized exercises and seminar/presentations. apprised students with the prevailing / projected trends & latest developments in (i) HR Management, (ii) Disaster Risk Reduction /Risk Management. (iii) Disaster Management (Rescue, Relief, Warehousing & Logistics activities), (iv) Military operational /administrative disciplines. (v) Safety & Security

Key Responsibilities: Lead Logistics Management department executing end-to-end efficient & effective supply chain management involving warehousing/HRF & logistics support services functions & operations to the affected locations in the country & abroad. Broad coverage of responsibilities includes: -
• Under national role, develop and formulate country wide NDMAs policy/ plans/SOPs
• Ensure ground implementation by own and associated native and foreign stakeholders.
• Ensure logistics preparedness/readiness for uninterrupted response against any disaster within country & abroad.
• Ensure availability of best possible means of transportation for movement of relief stock to wanted destination.
• Manage and/or carry out complex data analysis to provide management with the accurate information data for efficient planning and decision-making through control mechanism.
• Implementing, supervising and tracking all logistics facets including warehousing/HRF.
• Ensure regular inspections of physical infrastructure, associated services & equipment at warehouses/ HRFs.
• Ensure timely repair and maintenance of the warehouses to keep it operational worthy.
• Ensure receipt and dispatch humanitarian aid/goods through air, sea and land, as feasible.
• Prepare and ensure the implementation of Safety & Security plans while moving relief goods.
• Ensure the use of software tools experience in logistics, equipment maintenance, and fleet management.
• Forecasted logistics unfolding and anticipated the budgetary implications with reference to supply chain management involving procurement, transport, communication, warehousing stockpiling and distribution.
• Develop, build and maintain positive relationships with internal cross functional teams & external vendors.
• Strengthen capacity of NDMA staff & partners by providing coaching, training & guidance to respond any disaster
• Close coordination with all stakeholders (home & foreign PDMAs, Ministries, local govt offices UN agencies, NGOs/INGOs) for seamless facilitation of logistic operations & activities.
• Perform other necessary and directing all activities in logistical support associated activities.

Key Responsibilities:
Lead HR Management functional organization structure as per authorized manning level with following: -
•Elaborate on the company’s human resources strategy in line with the company’s development goals.
•Define the recruiting policy (and is responsible for the interviewing process as well as overseeing any redundancies to support staff career development and can facilitate relocations, reassignments and promotions
•Periodic review of policy manuals to commensurate with fluid business changes and challenges.
•Interpret HR policies, regulations, advice management and staff on their applications, taking into account
their particular needs.
•Staffing / De-staffing.
•Identify planned or anticipated vacancies in liaison with concerned heads
•Developing and implementing Programs that address identified staff development needs
•Review Job Descriptions and evaluate them with supervisors to place them in the appropriate grade.
•Support an effective orientation program for new staff.
•Development & implementation of feedback system.
•Ensure team building programs for close know how interaction, leader & comradeship etc.
•Development and Implementation of compensation, probation, appraisal, verification & promotion plans
•Development of career plans in consultation of with employees and implementation through relevant
courses and on-the-job training.
•HR Unit budgeting & emergency response roles subject to staffing / de- staffing needs.
•Managing employee disciplinary and grievance matters.
•Handle employee EOBI, Insurance, Provident fund and other benefits.
•Managed team performance by counseling and disciplining employees.
•Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers
and absenteeism rates etc., for employee benefits.
•Conceptualize and implement policies for effective management of available human resources and
development of human capital across the organization.

Key Responsibilities: Lead Logistics Management department executing end-to-end efficient & effective supply chain management involving warehousing/HRF & logistics support services functions & operations to the affected locations in the country & abroad. Broad coverage of responsibilities includes: -
• Under national role, develop and formulate country wide NDMAs policy/ plans/SOPs
• Ensure ground implementation by own and associated native and foreign stakeholders.
• Ensure logistics preparedness/readiness for uninterrupted response against any disaster within country & abroad.
• Ensure availability of best possible means of transportation for movement of relief stock to wanted destination.
• Manage and/or carry out complex data analysis to provide management with the accurate information data for efficient planning and decision-making through control mechanism.
• Implementing, supervising and tracking all logistics facets including warehousing/HRF.
• Ensure regular inspections of physical infrastructure, associated services & equipment at warehouses/ HRFs.
• Ensure timely repair and maintenance of the warehouses to keep it operational worthy.
• Ensure receipt and dispatch humanitarian aid/goods through air, sea and land, as feasible.
• Prepare and ensure the implementation of Safety & Security plans while moving relief goods.
• Ensure the use of software tools experience in logistics, equipment maintenance, and fleet management.
• Forecasted logistics unfolding and anticipated the budgetary implications with reference to supply chain management involving procurement, transport, communication, warehousing stockpiling and distribution.
• Develop, build and maintain positive relationships with internal cross functional teams & external vendors.
• Strengthen capacity of NDMA staff & partners by providing coaching, training & guidance to respond any disaster
• Close coordination with all stakeholders (home & foreign PDMAs, Ministries, local govt offices UN agencies, NGOs/INGOs) for seamless facilitation of logistic operations & activities.
• Perform other necessary and directing all activities in logistical support associated activities.

Over 25 years of experience in the military service broadly covered following significant appointments / assignments as important segments. I got retired from Pakistan Army as Lieutenant Colonel
•Command & Staff. Being an infantry officer, Commanded infantry battalion at peace & operational areas & discharged staff duties as Grade - I / II officer at prestigious operational & other Army outfits.
•Administration/Coordination. Most identical administrative & coordination practices, experiences & abilities amply covered under ERRA & NDMA responsibilities above.
•Security. Carried out various military /civil organizational security coursework & as well as security of high profile personnel.

Key Responsibilities:
Lead multiple key portfolios being one of the founding team members of ERRA after 2005 earth quake.
•Overall responsible for multi facet coordination assistance & linked administration of organizational offices & men, programs / projects & allied events.
•Rendering of strategic/tactical coordination support through active involvement in various events and with need information to all relevant stakeholders/partners.
•Extend the advisory services (as required) to relevant native/foreign stakeholders for effective implementation of program/project activities.
•Coordination & availability of technical & non technical backup support for initiated program/project.
•Intra-organizational coordination for international partner in relief, early recovery, reconstruction-rehabilitation & other development projects / programs.
•Disseminating technical awareness of concerned peace building & conflict prevention issues.
•Maintained close liaison with stakeholders (local/foreign partners / donors for flow of project /program,
•Complete assistance & coordination for M&E teams/missions sent by the donors & UN agencies etc.
•Coordination for official, operational, & administrative assignments including information sharing with Government. Offices, INGOs/NGOs, UN agencies & embassies.
•Maintenance of sound / secure financial management in coordination with related offices/ individuals.
•Coordinate the field visits for the ground authentication of work & required standards of a project.
•Organization & coordination of end-to-end logistics/admin management of field visits/ trips /tours through air / land for local staff and foreign dignitaries.
•Fleet management, warehouse, supply chain, & stock management, transport, information systems and distribution of relief goods.
•Routine office/ field administration & management including repot writing - reports & returns etc.
•Human resource management, supervision & respective administration including the visits to various projects and sub offices sites.
•In addition to above tasks following additional positions temporarily held during the Stay in ERRA.
Director D&SCC (Additional Charge)
Key Responsibilities:
•Close liaison with international donor & sponsors (including various UN agencies UNDP, DFID, ADB also WB, embassies and national /international NGOs) for coordination of activities, offering of projects in the field of reconstruction & rehabilitation.
•Holding of high level conferences with native & international /UN organizations.
•Overall assistance to monitoring & evaluation teams & missions sent by UN agencies & donors.
Project Director HR- EIVP (Additional Charge)
Key Responsibilities:
•Formulated EIVP strategy, guidelines & United Nations Volunteer - ERRA Interns - Volunteers Program (UNV-EIVP) joint program.
•Carried out planning, execution & administration of program & field visits of affected areas
•Edified ERRA’s profile & achievements in the post disaster response & DRR /DRM.
•Augmented ERRA’s capacity by integrating interns & volunteers into respective offices / sectors.
•Supervised & controlled project staff & provided guidance on certain mistakes to office & field activities.