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Muhammad JAMEEL, Administrator / Operation Coordinator

Muhammad JAMEEL

Administrator / Operation Coordinator·IMCEO

United Arab Emirates

Bachelor's degree, Geological Engineering

Work experience

Total years of experience: 9 years, 8 months

Administrator / Operation Coordinator

September 2023 - Present

IMCEO

Abu Dhabi, United Arab Emirates

September 2023 - Present

Organize and maintain personnel records Coordinate with site supervisor to updated record of employees on Adnoc site. Book employees adnoc medical fitness, safety training collect their medical fitness reports and training certificate to updated in adnoc system. Apply for employees New CICPA pass and renewal, Optima renewal, Visa medical and visa renewal process. Track and monitor Clients Data Application Process Review and update technical documents (e.g. manuals and workflows) Answer employees queries about HR-related issues, assist payroll department by providing relevant employee information. Oversee day-to-day office operations to ensure a smooth workflow. Manage and organize all relevant documents, ensuring accuracy and accessibility. Coordinate and maintain schedules for meetings, appointments, and events. Ensure a well-maintained and organized office environment. Assist in planning and executing company meetings.
Company industry:
Oil & Gas
Job role:
Administration

Administrative/Operation Officer

July 2022 - August 2023

Al Falah International Real Estate LLC

Abu Dhabi, United Arab Emirates

July 2022 - August 2023

Delivered meticulous administrative assistance to a team of 15+ colleagues, enhancing overall office efficiency. Offered dedicated administrative support directly to the Head of Department and Chairman, ensuring seamless coordination at the executive level. Executed diverse office responsibilities, encompassing the management of multiline phones, directing calls to the appropriate staff, and extending a professional welcome to VIP visitors. Managing all the real Estate services and Maintenance of properties, Renewal of Tenancy contract, & contact with agents to rent out all properties. Facilitated seamless operation coordination by liaising with all contracted companies involved. Instituted streamlined workflow procedures, diligently overseeing daily productivity, and implementing strategic modifications to enhance the overall efficiency of personnel and operational activities. Collaborated with the Site Manager to ensure the provision of secure, hygienic, and well-maintained accommodation and local transportation (vehicles) for CPG personnel, including visitors. Directed and supervised a team comprising three administrative assistants and the HR team, ensuring the timely and high-quality completion of assigned tasks. Maintained close communication with the Head of Operations to address office needs, concerns, and issues effectively. Cultivated professional relationships with customers, vendors, and guests, portraying the company in a highly professional light. Conducted thorough analysis and research on current and prospective suppliers to gain insights into product and service availability, delivery timelines, and associated costs. Strategically planned and coordinated with suppliers, overseeing the tendering process for products and services to secure optimal deals. Conducted a comprehensive assessment of the overall procurement costs, exploring avenues for potential cost reduction for the company.
Company industry:
Real Estate

Adminsitrative Officer

November 2021 - July 2022

National Corporation Of Tourisms And Hotels

Abu Dhabi, United Arab Emirates

November 2021 - July 2022

▪ Assist office staff by manage customer correspondence, tracking records,
and handling interoffice communication.
▪ Provided administrative Support to the Adnoc Site Operation Manager.
▪ Performed general Office duties, including answering multiline phones, rouging telephone
calls or messages to appropriate staff, and greeting visitors.
▪ Created reports, correspondence, and spreadsheets with Microsoft Office Program.
▪ Managed Travel Itineraries and logistics for accommodation for more than 300
employees.
▪ Established efficient workflow processes, monitored daily productivity, and implemented
modifications to improve overall effectiveness of personnel and activities.
▪ Assisted Site Manager to secure that safe, clean, and sufficient accommodation/ local
transportation (Vehicles) are daily maintained for CPG’s personal including visitors (Project
▪ Administered the weekly and monthly payroll process efficiently for over 300 employees,
verified attendance, hours worked and pay adjustments and distributed weekly and
monthly payroll report.
▪ Acting liaison with the plant administration on accounts payable issues.
▪ Regularly interacting with Manager and other departments to obtain necessary approvals
▪ Verifying that all invoices are approved, matched, and processed correctly.
▪ Prepared Back Charge Invoices, Petty Cash and Monthly Cost charges reconciliation for
site operation.
Company industry:
Catering, Food Service, & Restaurant
Job role:
Administration

Administrative Clerk/ Site Administrator(Adnoc)

November 2021 - July 2022

NATIONAL CORPORATION FOR TOURISM AND HOTELS (NCT&H)

Abu Dhabi, United Arab Emirates

November 2021 - July 2022

Arranged accommodation for Offshore and Onshore personnel. Verified the hotel invoices and follow up services ordereds and payments. Created reports, correspondence and spreadsheets with Microsoft Office Program. Managed traveled itineraries and logistics for accommodation for more than 300 employees. Safekeeping of passports and security passes of employees. Filling and other administrative duties. Provided necessary assistance to Offshore personnel as and when required. Assist office staff by manage customer correspondence, tracking records, and handling interoffice communication. Provided administrative Support to the Adnoc Site Operation Manager. Facilitated the coordination of customer correspondence, monitored record-keeping processes, and managed internal office communication. Verifying that all invoices are approved, matched and processed correctly.
Company industry:
Hospitality & Accomodation

Administrative Assistant And Document Controller

November 2019 - October 2021

Al Barakah Investment Holding Abu Dhabi

Abu Dhabi, United Arab Emirates

I found this job using Bayt.com

November 2019 - October 2021

▪ Assist office staff by manage customer correspondence, tracking records, and handling
interoffice communication.
▪ Address all clerical needs of company operations including filing, copying and faxing
documents for managers and executive staff.
▪ Supervised 30 clerical employees and improved training procedures to increase
staff proficiency.
▪ Use Microsoft Office and Esate Software to document expenses and kept records upto- date.
▪ Responsible for controlling and managing all document processes including
reviewing files, records
▪ Assisted in producing payroll, kept employee records, and tracked me cards for all
company departments.
▪ Created and maintained physical and electronic systems to keep records up-to-date
and compliant and purged unnecessary and/or outdated records.
▪ Supervise the collect i on of physical files, spreadsheets, and updated reports for
department requirements.
▪ Maintained supplies by checking stock to determine inventory level.
▪ Document controller supervisor at Archive section of whole Company main office,
Document controller Scanning, stamping saves and uploaded online on company
software Alfresco for all departments.
Company industry:
Facilities & Property Management
Job role:
Administration

Administrative Assistant & Document Controller

November 2019 - October 2021

Al-Barakah Investment Holding

Abu Dhabi, United Arab Emirates

November 2019 - October 2021

Provided support to office personnel by overseeing customer correspondence, monitoring record keeping processes, and managing interoffice communication. Addressed the clerical requirements of company operations, including filing, copying, and faxing documents for managers and executive staff. Lead and enhance the proficiency of a team of 30 clerical employees through improved training procedures. Utilized Microsoft Office and Esate Software to accurately document expenses and maintain up-to date records. Exercised responsibility for controlling and managing all document processes, including the review of files and records. Assisted in the production of payroll, maintenance of employee records, and tracking of time cards for all company departments. Established and maintain both physical and electronic systems to ensure records are current, compliant, and unnecessary or outdated records are purged. Supervised the collection of physical files, spreadsheets, and updated reports to meet departmental requirements. Monitored and managed inventory levels by regularly checking stock to ensure a sufficient supply of office supplies. Hold the position of Document Controller Supervisor in the Archive section of the Companys main office, overseeing document control, scanning, stamping, and uploading onto the company software Alfresco for all departments. Preserved the accuracy and reliability of the general ledger, ensuring the integrity of the chart of accounts. Employed Aconex Software, Oracle, and Alfresco Software for effective document control and management
Company industry:
Real Estate

Warehouse Supervisor

September 2018 - September 2019

Albayrak

Islamabad, Pakistan

September 2018 - September 2019

▪ Responsible for preparing inventory for shipment by preparing shipment
documents,
tagging, labeling, and securing items on pallets ready for transport.
▪ Verified quantity and quality of shipments and requested refunds or
replacement of reject items that were returned as substandard.
▪ Supervised shipping and receiving of more than 100 packages every 24-hour period.
▪ Ensured stock inventory was sufficient for marketplace demand and projected
sales.
▪ Responsible for all customer records, order, shipment and inventory
documents to keep all records accurate and up to date.
▪ Achieved 99% accuracy for conducting inventory counts, ensuring
adherence to company audit rules.
▪ Provide training to staff regarding correct handling of materials to reduce
shipping time.
▪ Supervised 40 employees for Waste Management and Metro Construction
Company also controlled inventory of in 300-Sqm warehouse.
▪ Supervise the workshop and warehouse staff for daily work and daily reported to
head of department.
Company industry:
Administration Support Services
Job role:
Support Services

Warehouse Manager

September 2018 - September 2019

Albayrak Management & Construction Company

Islamabad, Pakistan

September 2018 - September 2019

Charged with the preparation of inventory for shipment, including the creation of shipment documents, tagging, labeling, and securing items on pallets for seamless transport. Thoroughly verified the quantity and quality of shipments, promptly requesting refunds or replacements for any rejected items deemed substandard upon return. Oversaw the shipping and receiving processes, managing a volume exceeding 100 packages within a 24-hour timeframe. Maintained optimal stock inventory levels to meet marketplace demand and anticipated sales projections. Assumed responsibility for the accuracy and currency of all customer records, order details, shipment information, and inventory documents. Attained a remarkable 99% accuracy rate in conducting inventory counts, ensuring strict adherence to company audit protocols. Provided comprehensive training to staff on the proper handling of materials, aiming to reduce shipping time and enhance efficiency. Directed and supervised a workforce of 40 employees for Waste Management and Metro Construction Company, exercising control over the inventory in a sprawling 10, 000-square-meter warehouse. Oversaw the daily operations of the workshop and warehouse staff, reporting to the head of the department on a daily basis.
Company industry:
General Engineering Consultancy

Project Engineer /Site Engineer

May 2016 - April 2018

WAPDA Pakistan / Mzd Azad

Kashmor, Pakistan

May 2016 - April 2018

Conducted thorough inspections of building foundations, including the implementation of soil tests to ensure the utilization of materials that provided both stability and adequate support. Evaluated project feasibility by meticulously calculating materials and estimating project costs. Exercised supervision over engineering activities at project sites, ensuring strict adherence to specifications. Utilized manual calculations and paperwork to determine loads and stresses, thereby establishing precise specifications for building and tunnel designs. Directed and oversaw tunnel construction projects, managing tasks such as drilling, grouting, and concrete work in underground tunnel construction for a Hydropower project with a capacity of 971MW. Contributed to a tunnel construction project for an underground dam, focusing on soil investigation and assessing rock material for the stability of the construction project. Supervised construction site workers, prioritizing perfection and ensuring the safety of all personnel on-site. Implemented bar bending schedules for reinforcement, and evaluated and executed site work activities.
Company industry:
Project & Construction Planning

Project Engineer

May 2016 - July 2017

Nespack

Muzaffarabad, Pakistan

May 2016 - July 2017

Inspected building foundations including conducting soil tests to ensure that stability
and adequate support was provided by materials used.
▪ Determine the project feasibility by calculating materials and costs ofprojects.
▪ Supervised engineering activities at project sites and ensured work was in
accordance with specifications.
▪ Used Paperwork manual calculations tocalculate loads and stresses to
decide specifications for building and tunnel designs
▪ Supervise the tunnel construction projectswork like drilling, grouting concert work
in underground tunnel construction for Hydropowerproject. Capacity (971MW)
▪ Site engineer worked in Tunnel construction project for underground dam.
▪ Soilinvestigation and rock material for stability ofconstructionproject
▪ Supervise the Construction site workers for perfect andsafety ofsite workers.
▪ Bar bending schedule for reinforcement & Evaluation and Implementation ofSite Works.
Company industry:
Project & Construction Planning
Job role:
Engineering

Education

University Of Azad Jammu& Kashmir Muzaffarabad Pakistan

December 2024

December 2024

Bachelor's degree, Geological Engineering

Pakistan

GPA (point): 3.15 out of 4

GPA (point): 3.15 out of 4

Related Projects: Site Investigation and Soil testing, Mapping, Rock Mechanics, Land survey and Land Slide measurement Inventory ▪ Major: Geotechnical Engineering ▪ Thesis: Geological Hazard and Soil Investigation for soil testing. Highschool
View attachment

Moon Creation School of Information Technology Mzd

December 2014

December 2014

High school or equivalent, Computer Diploma

Pakistan

Skills

Project Management
Expert
Project Management
Expert
Document Controller
Expert
Document Controller
Expert
Warehouse Management
Expert
Warehouse Management
Expert
Site Engineering
Expert
Site Engineering
Expert
Administration
Expert
Administration
Expert
Administration Work
Expert
Administration Work
Expert
ERP
Intermediate
ERP
Intermediate
Oracle Software
Beginner
Oracle Software
Beginner
AlFressco Document Controller Software
Expert
AlFressco Document Controller Software
Expert
CONSTRUCTION
Expert
CONSTRUCTION
Expert
COST REDUCTION
Expert
COST REDUCTION
Expert
CALCULATIONS
Expert
CALCULATIONS
Expert
MICROSOFT OFFICE
Expert
MICROSOFT OFFICE
Expert
REAL ESTATE
Expert
REAL ESTATE
Expert
REDUCTION (COMPLEXITY)
Expert
REDUCTION (COMPLEXITY)
Expert
RESEARCH
Expert
RESEARCH
Expert
SALES
Expert
SALES
Expert
ENGINEERING
Intermediate
ENGINEERING
Intermediate
CONTROL
Expert
CONTROL
Expert
INVENTORY MANAGEMENT
Expert
INVENTORY MANAGEMENT
Expert
MATERIALS MANAGEMENT
Expert
MATERIALS MANAGEMENT
Expert
MICROSOFT WORKS
Expert
MICROSOFT WORKS
Expert
PAYROLL PROCESSING
Expert
PAYROLL PROCESSING
Expert
PROCESS ENGINEERING
Expert
PROCESS ENGINEERING
Expert
ACCOUNTS PAYABLE
Beginner
ACCOUNTS PAYABLE
Beginner
HACCP Level 3
Expert
HACCP Level 3
Expert
ACONEX Software
Intermediate
ACONEX Software
Intermediate

Languages

English
Expert
Hindi
Native Speaker
Punjabi
Native Speaker
Urdu
Native Speaker
Arabic
Intermediate

Memberships

Emirate Red Crescent

Volunteer

August 2021

Training and Certifications

Certifications
Computer Diploma
Apr 2014
HACCP LEVEL 3
Show credentials

Hobbies

  • Traveling
  • Cooking
  • Hiking
  • Cricket
  • BROWSING INTERNET