Buyer/Expediting & Shipping Officer
Qatar Chemical Company - Q Chem
Total years of experience :15 years, 11 Months
Contact suppliers to ensure that all drop ship purchase orders were received and that deliveries will ship on time.
Maintain constant contact with vendors and shipping companies while deliveries are in route.
Notify project management team in a timely manner if a critical delivery is going to be late.
Work with vendors to solve invoicing issues that could delay critical shipments
Preparing weekly Expediting report and contingency plan for critical materials.
Maintaining excel file and updating material status on daily basis
Running ME91F in SAP for Reminding/expediting with suppliers in every 15 days.
Follow up with freight forwarders/courier services companies for shipment collection and delivery.
Follow up with supplier for the necessary documentations/attestation for custom clearance.
Familiar with inco-terms.
Follow up with finance for advance payments.
Communicate with supplier to resolve MDR.
Weekly meeting with end users and planning team to discuss about critical materials
Make reservation and follow up with Air Line Offices and ensure required travel documents prior to departure.
Make reservation and follow up with hotels.
Arrange Vehicles for Manager’s transportation.
Preparing all kinds of presentations.
Make deputation in SAP portal.
Make clear all kinds of approvals from Managers SAP inbox.
Make transportation request in SSRS.
Checking managers SSRS inbox.
Purchasing Air tickets from Saudi airlines al-fursan website.
All Secretarial responsibilities like sending/receiving Faxes, Email, Scanning technical Documents, and handling the Credential Issues of Manager’s/Company’s with high degree of reliability & secrecy.
Maintaining the confidentiality of the filing system
Receiving and sending the mails through Ms-Outlook, fax and other
Initiates preparation of file records, correspondence and other documents related to concerned activities, as requested by Manager.
Schedules and coordinates management/executive meetings, briefings and other related activities as required.
Responsible for all incoming and outgoing couriers, mails, emails, faxes and distribute to the concerned departments. Replying back and maintaining daily.
Organize seminars, business presentation, organize meetings and communicate at all management levels.
Arranging of travel and hotel reservation for senior executives. (Domestic and international.)
Achievements and responsibilities;
•Create RFQ for the materials and services, for projects, departments, for project materials,
consumables, fixed assets, equipments, services and sub contracts.
•Float RFQ and RFP to bidders, follow up and obtain open and sealed bids
•Techno‐commercial evaluation and preparation of comparative statements
•Placing official purchase order in Pegasus (Opera II).
•Follow‐up on material delivery and documentation requirements,
•Follow client standards and procedures for inspection, documentation requirements, delivery
requirements, etc
•Monitoring of the Document control and expediting activities concerning the above purchasing documents
•Attending vendor facilities, as necessary in expediting and follow up.
•Generating vendor database for the materials and services.
•Negotiate with Suppliers on terms and condition such as discounts, INCO-terms of Payments delivery date and warranty etc.
•Excellent knowledge in Construction materials, Experienced in Fire and Gas project.
•Familiar with SABIC standard materials and certifications.
•Co-Ordinate and Arrange weekly meetings with user department to meet their urgency as per projects targets
•Make schedule for inspection for the arrived material.
•Coordinate with Engineers and QC Personnel’s to be done the inspection job as well.
Achievements and responsibilities;
•Performs buyer’s duties and responsibilities such as processing request for quotations, conduct commercial and initial technical evaluation, contacting other organization to make inquiries and follow up quotation from invited vendors.
•Review Purchase request in SAP and clarify with end user if any prior to issuing RFQ. Process request for quotation based on the end-User recommended suppliers and add more if necessary.
•Execute all actions after receipt of PR or MR up to finalization of supply, orders, and ensure insurance coverage in contracts.
•Placing official purchase order in SAP.
•Generating reports in SAP and MS-EXCEL for the Purchase requisitions, RFQ’s and PO’s.
•Having of wide and Knowledgeable experience in SCM activities
•Execution of all post order deviations/Amendments with suppliers after information and in consolations with execution managers.
•Ensure, bonds guarantees from vendors
•Monitoring delivery times to ensure they are on time.
•Responsible for creation of new vendor data base, for cost optimization.
•Co-Ordinate with planning people to achieve completion targets on month wise basis.
•Update documents for Internal & External Audits.
•Acknowledge emergency and special requisition on urgent basis. Understand and comply with the policies procedures and control within scope of responsibilities.
•Receive offers and complete technical evaluation coordinating with end users.
•Review the price, negotiate price and commercial terms and issue the purchase order to the successful vendor.
•Verifying purchase requests (PR)from the end-user
•Floating RFQs (request for quotations) to registered vendors unless best 3 quotes received.
•Evaluate quotations with previous orders
Conduct routine expediting and follow-Up or purchase of goods and service to the satisfaction of affiliates. Properly use technology to review process and monitor requisitions and purchase orders for multiple commodities to ensure quality (Error Free) Purchase orders and Contract
Maintain a day to day update in a control log.
Maintaining vendor data base on excel.
Searching for overseas and local vendors using internet
Communicating with vendors to solve the comments if any and follow up for the delivery.
Follow-up for the overseas shipment, review the shipping documents and arrange import shipment through freight forwarders.
Experienced in Saudi Customs clearance procedures/activities.
Follow-up with finance for advance payment to get the PO contract in force.
Evaluating Freight forwarders quotations unless 3 best quotes received.
Tracking the goods using relevant websites.
Co-ordinate with clearance agent/forwarder for shipment clearance
Co-ordinate with stores/warehouse for goods receipts (GR) report.
Call end-user for evaluation and inspection of received goods
Co-ordinates with Finance department and follow up for payments
If any Problems like Overage, Shortage, Damage, Part number miss match, Material miss match etc. Raise OSDR Report to vendor.
Communicate with vendor to be resolved the OSDR.
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achieved a wide knowledge in professional accounting software' s and microsoft office packages