Contracts Officer
Abu Dhabi Company for Onshore Petroleum Operations Ltd. (ADCO)
Total years of experience :11 years, 1 Months
Managing multi million dollars multiple tenders & contracts for various assets of ADCO by optimising
all commercial & contractual benefits to ADCO.
Planning, managing and executing tendering activities in accordance with corporate policies and
procedures in most efficient and effective manner.
Develop contracting plan and tendering schedule to meet operation objectives.
Proactively support End User to trigger/initiate new tender cycle in time by tracking contract expiry for recurring
maintenance & service contracts to ensure continuity of services.
Render advice to End Users in planning, preparation, technical evaluation and interpretation of contracts in
accordance with established corporate policies and procedures.
Challenge any anomalies between
scope of work, drawings and pricing schedule. Review tender estimates, finance proposals, price analysis based
on usage.
Strategic review of Scope of Services, Pricing Schedule with the End-Users. Identify risks, liaise with all
stakeholders and modify the scope and price schedule.
Issuing Expression of Interest and perform Screening of bidders to select appropriate bidders capable of
performing the required Work/Services.
Co-ordination with End User in finalization of Bidders List.
Preparation of Bidders List and Award Strategy and presentation to appropriate Tenders Board for approval.
Assists Contract administrators and end-users in preparing Scope of Work/Services, Usage Factors, BOQ or Pricing
Schedule.
Functional review of draft Tenders with various departments to ensure all Technical, Commercial, Legal and HSE
aspects are covered in a Tender Package.
Prepare/compile technical, commercial invitation packages and issue to tenderers through PROCON.
Liaise with Technical evaluation team to finalize all Technical clarifications/qualifications. Prepare technical
clarifications to bidders during technical evaluation process.
Analyse Technical evaluation submitted by the Technical evaluation team. Ensure Technical evaluation reports are
approved by Delegated Authority within KPI limits.
Invite Commercial bids from technically acceptable bidders.
Perform Commercial evaluation.
Ensure award strategy is in compliance with set polices and ADCO guidelines.
Prepare Award Recommendation and present to appropriate Tenders Board for approval.
Perform negotiations with bidders if recommended by Tenders Board.
Ensure that all Tender Bulletins and agreed Clarifications are incorporated within Contract document upon
approval of award recommendation.
Initiate & coordinate functional review of final Contract with End User and various departments.
Coordinate and follow up on Contract issued for signature process, obtain signatures of both parties and
distribute signed Contract to Contractor, End user.
Provides active support to contract administrator by assisting in verification of payments against contract terms,
verification of spend monitoring in liaison with finance unit, preparing periodic reports to monitor contracted
work progress and coordination of Cross field contracts management; for example floating resources from one
field to another with similar contracts.
Compiling and maintaining records of bid documents, tenders/contracts.
Analyze and obtain approval for all Variation Orders/Additional funds.
Monitor expenditure trend of contracts and alert Contract Administrator for deviations.
Liaise with all stakeholders to resolve claims. Re ie ota to s’ lai sadeaie thei ota tual
admissibility
Abu Dhabi Supplieis a leading Sponsor, Construction, Operations &
Maintenance, and Logistics contractor in Southwest and Central Asia, specializing in the fast track provision of high
quality support services and supplies to the US Military Forces, Defense Contractors (Lockheed Martin, Northrop
Grumman, DynCorp, and CH2MHILL etc.), Governmental Agencies, and other commercial and international
organizations. Major Client - The US Air/Army Forces.
ACCOUNTABILITIES:
Supplier screening, selection, contract negotiation, and purchasing of all needs (capital equipment operating and
services).
Vendor capacity and market assessment for Project.
Identification of all possible Manufacturers/Agents locally and globally.
Prequalification of Vendor/Manufacturer/Agents.
Coordinate with different departments for Logistics and all supply requirements.
Visiting project sites to make sure that all technical aspects are included in order to issue the proposal on time.
Prepare and evaluate Sub-contract tenders and review Sub-contracting documents for project requirements and
assign it to purchase department for selecting suitable vendors.
Obtaining Management approvals in order to handle all contractual matters/issues with subcontractors and
clients as per the project requirement.
Compiling and maintaining records of bid documents, tenders/contracts.
Choosing bidders to ensure best resources, products and positive response with real and fair competition.
Inspection of sub-contractor facilities and pre-qualification of the same.
Contracting and executing projects.
Monitoring and evaluating performance of the Sub-contractors to determine extension of Sub-contracts and
compliance to the contractual obligations.
Auditing Administration of contracts by checking the monthly payments, statements etc.
Corporate Focal Point for process control using Oracle Armada and MS-Dynamics which is tailor-made software
for the company.
Coordinate and perform Contract Close-out actions.
Master's Degree in Business Administration
Post Graduate Diploma in Business Administration.
Bachelor's Degree in Computer Application
